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Welcome

Welcome. Missouri Community Development Block Grant Program 2011 Administrative Training Seminar July 7-8, 2011. CDBG Staff. Andy Papen, CDBG Manager Jayme Abbott, Environmental Review Lisa Branson Payment Processing Jo Ann Dent, Environmental Review Denise Derks Contract Management

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Welcome

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Presentation Transcript

  1. Welcome Missouri Community Development Block Grant Program 2011 Administrative Training Seminar July 7-8, 2011

  2. CDBG Staff • Andy Papen, CDBG Manager • Jayme Abbott, Environmental Review • Lisa Branson Payment Processing • Jo Ann Dent, Environmental Review • Denise Derks Contract Management • Rachelle Dunlap, Support Staff /Equal Opportunity • Jeff Kormann, Labor Standards • Marcy Mealy, Procurement • Julie Peterson, Financial Management • Liz Roberts ,Project Development • James Robnett, Housing/Acquisition • Sarah Warren, ED Project Development

  3. CDBG Field Staff

  4. The purpose of this workshop is: • To explain and help you understand CDBG process • To explain and help you understand compliance with CDBG requirements • We will not discuss application process (including national objectives and eligible activities) – separate workshops

  5. Agenda and Handouts • 2011 Administrative Manual • Agenda • Presentation handouts

  6. What is the Community Development Block Grant Program (CDBG) • Established by the Housing and Community Development Act of 1974 • Funds originate in U.S. Dept. of Housing and Urban Development • Administered by Missouri Department of Economic Development

  7. What is the purpose of CDBG?

  8. Missouri CDBG Allocation 2011 CDBG Allocation: $21,613,896 Water/Wastewater: $5,365,479 Emergency: $500,000 Economic Development: $5,000,000 Disaster Recovery: $10,000,000 State Administration: $532,278 State Technical Assistance: $216,139

  9. Program Funding Year • April 1 through March 31. • CDBG generally receives its funding in April/May: • this year….uh, well…...

  10. General Considerations • Local responsibility/knowledge/oversight • Proactive troubleshooting • Appropriate compliance (not minimal compliance) • Communication

  11. General Considerations • Attention to detail – accuracy saves time! • Conservative use of funds • Completion of original goal • Pay attention to eligibility and national objective • Timely expenditure of funds • Must expend funds more quickly!

  12. Compliance Areas

  13. Administration Methods • Use current staff • Hire new staff • Contracting with an outside provider

  14. Responsibilities and Primary Contacts • Project Manager • Financial Manager

  15. Keeping Track • Recordkeeping • Record Retention Requirements • File Management/File Structure – I/8 • Internal Monitoring

  16. Monitoring by CDBG staff • Monitoring = Project risk assessment by field rep • Assessment includes: • measuring complexity of project • experience with administrator • past performance of grantee • past performance of sub grantee • necessity for technical assistance • Results will determine number of on-site monitoring visits.

  17. Monitoring by CDBG staff • TA visits may be scheduled as well • Content of monitoring (see desk review page I-17) • Scheduling of monitoring • Time required for monitoring • Location • Who should attend • Follow-up expectations/requirements

  18. Conflict of Interest Policy • Persons covered • Applicability • Conflicts prohibited • Exceptions • I-49 in manual

  19. Conflict of interest policy

  20. Conflict of interest policy

  21. Purchasing Property with CDBG • Real Property • Personal Property – generally not eligible • expendable • non-expendable • Inventory and Tag • Transfer of CDBG-assisted property • If sold, proceeds may be program income • Transfer to non-eligible entity could trigger recapture by DED

  22. Public Participation • Two Required Public Hearings • Pre-application • Inform public of proposed project • Needs assessment • Anytime after 80% completion (close-out) • Performance, comments • Sample Notices for Publication available

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