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Research Administration and Evaluation

Research Administration and Evaluation. Catholic University Leuven. Quality Assesment at several levels. Council for Research Policy. Conclave. Research Coordination Office. Research Council. researchers. domains. Projects / positions. Faculties Departments Research groups. external.

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Research Administration and Evaluation

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  1. Research Administration and Evaluation Catholic University Leuven

  2. Quality Assesment at several levels Council for Research Policy Conclave Research Coordination Office Research Council researchers domains Projects /positions Faculties DepartmentsResearch groups external

  3. Evolution • Projects • Positions • Promotions University / researchgroups + + Researchers time 2001 2002 Publication output (international journals /proceedings/patents) External funding PhDs Peer review CV and Publication record Publication output External funding PhDs

  4. At the level of domains / departments Scorecard Period Dept: (group:) Input- indicators Number of seniors Number of supporting (adm & techn) staff Supplementary data Postdoctoral researchers FWO Research budget Number of juniors Output-indicators Publications Top-10 publications Total citations Number of PhDs

  5. At the level of domains / departments Derived indicatorsMean IF Score SC 1 Score SC 2 Score SC 3 Publications per senior Citations per senior Juniors/seniors-ratio Number of PhDs per senior

  6. Criteria of evaluation • External Funding • PhD’s • Peer review • Publication output

  7. SAP: Anemoonproject ANEMOON = Flower with 6 leaves E-UNIVERSITY FINANCE ADMINISTRATION BACK OFFICE APPL. BUSINESS INTELLIGENCE 6 functional teams LOGISTICS HR RESEARCH Administrative Portal EDUCATION STUDENTS Users: 7.000 personel 25.000 students

  8. REALISATIONS ANEMOON 1999 2000 2001 2002 Administrative organisation, committees Personnel administration and management Recruitment ATP Time registration Payroll Autom. budget control personnel BW for personnel Selfservice ‘my file’ Selfservice ‘my employees’ Personnel Accounting KUL Budget preparation and follow-up Revenues and expenses Financial transactions Accounting LRD BW for finance OLAP on the web Accounting exploitations Selfservice for budgetholders FINANCE LOGISTICS Purchasing external vendors Internal warehouse manangement Selling/purchasing warehouse Selfservice purchasing warehouses Decentralised accounts receivable Internal financial transactions RESEARCH Interface legacy research system KUL with finance/personnel SAP Interface legacy research system LRD with finance/personnel SAP Management research contracts Management internal research funds BW for research Research affiliation EDUCATION AND STUDENTS Prototype student masterdata Prototype academic structure for BAMA

  9. REALISATIONS ANEMOON 2003 2004 2005 2006 Portal Reorganisation K.U.Leuven R/3 ENTERPRISE E-government Selfservice time registration New method Holiday payment BW webreporting Integration personel/students BW payroll Mobility Sideline activities Recruitment AP Selfservice selection and hiring New functionality‘my file’ and ‘my employees’ Decentral committeesHoliday and year end provision payments in payroll PERSONNEL Decentral correction postings Fiscal reporting Student account Declaration expenses Management creditcards Optimize reporting Decentral correction postings new method AUDIT recomendations Assetaccountingnew autorisation concept FINANCE LOGISTICS Space inventory (real estate) Graphical integration CAD Lease/rental space Environment, health and safety BW: Assignment and usage of space EH&S licenses Plant maintenace Housing Students RESEARCH Project proposals (application, evaluation, peer review process award) Selfservice overview research contracts Year end and holiday payments provisions Research database (projects, teams, expertise's, cooperations, equipment, …)Overview internal and external research funding Optimizing interface IWETO (Reporting Flemisch Government) Patents :Financial Follow up and Archiving documents Optimizing personnel commitments EDUCATION AND STUDENTS BW academic structure reportingOptimize Individual study programs Evaluation study programs Individual follow-up students Masterdata students (Re)registration students Masterdata academic structure Planning academic year Webreporting students BW studentinformation Doctoral research projects Individual study programs (bookings, approval, …) ?

  10. CM PhD System Architecture in SAP PS MM FI BUDGETTING INTERNAL RESEARCH PROGRAMS IM EXPENSES RESEARCH CONTRACTS PAYMENTS ACCOUNTS FM SD FUNDCENTERS RESOURCE RELATED BILLING TO THE SPONSOR HRPA HR-PD PERSONNEL COMMITMENTS RESEARCH DATABASE PROJECT PROPOSALS

  11. External funding -> Research Contracts in SAP PS Contract creation Reporting 1. External Sponsors Scan contract Budget Open Expenditures University management IM 2. Internal For central finance department use only

  12. Researchers: webapplication ‘Overview research contracts’

  13. Research Database: SAP HR-PD Onderzoeksdossier ResearchContract Partners Call Program Sponsor Student PhD Researchgroup Equipment Application Project Org. unit Cooperation External Institution Person Expertise Discipline code Application area

  14. Researchers: self service ‘My Researchdatabase’ • My Research Projects • My Research groups • My Expertises • My Cooperation's • My Research Equipment • My Research Allocation Changes are immediately published on the K.U.Leuven website Change the detailed information of the project Overview of the research projects of which he/she is promotor or co-promotor

  15. For every researcher a CV is published Research projects and expertises from the research database Courses from CM in SAP Publications from the library-system

  16. BI Research Research contracts Research database HR PhD

  17. Internal Funding requests and evaluation: Peer reviewing SAP HCM - Human Capital Management 0R Reference H Referee 9R RC Research Council 0A Funding request P Member RC P Researcher

  18. Institutional Repository : LIRIAS

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