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Outsourcing – Making it Work for You

Learn how outsourcing can optimize resources, navigate federal regulations, and streamline processes. Discover pros and cons, and expert tips on making outsourcing work for your institution.

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Outsourcing – Making it Work for You

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  1. Outsourcing – Making it Work for You October 20, 2010 NYSFAAA 42nd Conference

  2. Today’s Presenters • Irvin Bodofsky • Director of Financial Aid Emeritus • SUNY Upstate Medical University • Daniel Hunter • Director of Financial Aid Emeritus • Buffalo State College • Michael McGraw • Director of Financial Aid Emeritus • Tompkins Cortland Community College

  3. Our Goal for Today • To share with you what we have learned in the past couple of years about outsourcing and how to make it work for you. • In the interest of transparency… • We do consulting, both independently and for companies. • We are receiving financial compensation for being here from ProEducation Solutions, LLC.

  4. Why consider outsourcing? • Increased applications • Increased federal regulations • Reduced resources • Direct Loan legislation • Need for training

  5. Why consider outsourcing? • Increased applications caused by • Negative economy • Rising costs • Parent and student uncertainty

  6. Why consider outsourcing? • Increased federal regulations • Verification • increased selection of Pell eligible • targeting of data elements requires staff retraining • elimination of 30% cap • More cases of conflicting information • 2 Pell Grants per year

  7. Why consider outsourcing? • Reduced resources: • Staffing • Training • Hardware, software and IT support

  8. Why consider outsourcing? • Direct Loan transition • Impact on staff time • Assignments

  9. Why consider outsourcing? • Need for training • For professional and support staff, regardless of tenure • Cost of training? • Does your institution support training?

  10. Why consider outsourcing? It’s time to re-think your business practices. The status quo will not continue to be productive.

  11. What options do you have? • Hire new staff? • Overtime for current staff? • Hire temporary staff? • Close office for processing? • Hire consultants? • Outsource?

  12. What options do you have? • Hire new staff? • Economic conditions prohibit this • Overtime for current staff? • Burnout issues • Impact on retirement benefits • Hire temporary staff? • Do you have a pool of qualified people?

  13. What options do you have? • Close the office for processing? • Bad for customer service • Make problems worse • Hire Consultants? • Costly • Outsource? • Negative image

  14. Pros and cons of outsourcingPositives • Access to qualified staff • You can control costs - you know how much you will be paying • Another set of eyes may find ways to streamline and improve your process • May help you see things that are slipping by (regs, policies, etc.) • Can be for a defined period of time, or ongoing

  15. Pros and cons of outsourcingNegatives • Image is negative • How do you insure quality control • Contract process • Buy-in from staff, supervisors, other offices • Union concerns • issues - regulatory process

  16. On campus vs. Remote processing • Cost considerations – • additional expenses for travel and lodging • IT considerations - • remote access, security

  17. Making it work for you • Carefully define the scope of work (cost, processes, etc.) • What about insurance/bonding, confidentiality documents/training? • Customer service issues - processing time can now be devoted to customer service.

  18. Making it work for you • Need to have solid policies and procedures. • How will consultants be trained? • How will quality be controlled? • Get buy in from other offices, especially IT! • Add third party servicers to ECAR asap.

  19. Why consider outsourcing? It’s time to re-think your business practices. The status quo will not continue to be productive.

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