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Streamlining Agency Review for Minor IT Activities: A Decentralized Approach

This proposed statewide information technology procedure outlines a new framework for delegating authority to state agencies for the review and approval of minor IT activities and procurements valued under $25,000. The aim is to decentralize the review process, giving more control to agencies while reducing approval time. The procedure includes compliance with Title 18 and MITA requirements, responsibilities for procurement documentation quality, data security, network operations, and the appointment of an agency IT Review Officer.

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Streamlining Agency Review for Minor IT Activities: A Decentralized Approach

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  1. Proposed Statewide Information Technology Procedure Delegated Authority for Agency Review of Minor IT Activities

  2. Background • Delegated Authority Agreement between the State Procurement Bureau and State Agencies • Agency IT Procurement Review Guidelines dated February 2, 2005 and revised on August 8, 2005.

  3. Purpose • Decentralize the process for the review and approval of minor IT activates and procurements • Pass more control to the Agencies • Reduce the time necessary for approval of IT activities

  4. Limited Scope • IT activities and procurements under $25,000 • Goods • Services • Through procurement or internal build • IT activities and procurements over $25,000 • That meets specific requirements as outlined in the procedure • Previously covered under “Agency Review Process”

  5. Responsibilities • Agencies • Must comply with all Title 18 and MITA requirements • Quality of procurement vehicle (RFP’s, Contracts, SOW’s, etc.) • Security of Data • Security and operations of the Network • Maintaining auditable records of review and approvals • Must appoint an agency IT Review Officer

  6. Responsibilities • ITDS/PPSB • Review “Agency Review Officer” delegation • Review and consolidate the monthly logs submitted by agency

  7. Questions? ???????

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