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WELCOME TO ORAT Info Session 3: CIC PROCESSING TIME

WELCOME TO ORAT Info Session 3: CIC PROCESSING TIME . 2 nd Info Session is settlement planning, 3 rd is CIC Processing Time (you are here now); and 4 th is when you hear from the refugee’s arrival MANDATE To provide information & method of communication on CIC processing times

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WELCOME TO ORAT Info Session 3: CIC PROCESSING TIME

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  1. WELCOME TO ORATInfo Session 3: CIC PROCESSING TIME 2nd Info Session is settlement planning, 3rd is CIC Processing Time (you are here now); and 4th is when you hear from the refugee’s arrival MANDATE • To provide information & method of communication on CIC processing times • To assist sponsors to understand their choices while case is processed overseas GOAL • Transparency • Accountability tool • Empowering: You are in charge • Proactive Role vs. Observer Role WHO IS ELIGIBLE TO PARTICIPATE IN THIS SESSION? Sponsors whose sponsorship undertaking was approved by the Archdiocese already 1/20

  2. REFUGEE SPONSORSHIP FILE PROCESSING STEPS • Attend Info Session 1 • Participate in a one-on-one consultation • Submit your basic sponsorship application to ORAT (9 questions) • ORAT may ask for clarification and/or further questions to determine case eligibility • Settlement Training? • ORAT asks you to approach churches - if you have not done so already • CG caseworker/ cosponsor prepares necessary draft immigration forms for both the parish and the refugees • ORAT helps you to finalize all the forms • File is signed by CG • ORAT presents the file at the Archdiocese • Case signing and submission to CIC 2/20

  3. Step 25: ORAT invites cosponsor/ Constituent Group (CG) to attend Info session 3: CIC Processing Time. (You are here now)  • Step 26: CPOW emails Acknowledgment of Receipt (AOR) or requires corrections 30– 60 days after the Archdiocese approves your case and submits it. “Automatic” info you might expect from CIC • Step 28: CPOW transfers file to CIC visa post abroad and issues 1st Benchmark letter -G-number letter – “Automatic” info you might expect from CIC. Please inform ORAT. “CIC Processing Time Starts once Visa Post opens the file: www.cic.gc.ca/english/information/times/perm/ref-private.asp • Step 32: CG and cosponsor notify ORAT about scheduled interview. Parish caseworker assists refugee in interview preparations. “Automatic” info you might expect from CIC (With interview completion “CIC Processing Time Ends”). • Step 33: CG and cosponsor notify ORAT about interview result (2nd benchmark) • Step 34: If interview is positive: CIC conducts admissibility and security checks, refugee undergoes medical examinations; if interview is negative: rejection letter. • Step 36: CG or ORAT gets Notice of Arrival Transmission (NAT) from CIC -““Automatic” info you might expect from CIC • Step 39: CG and cosponsor go to the airport to welcome the newcomer and informs ORAT about arrival - settlement part of the sponsorship starts!  3/20

  4. CPOW Acknowledgement letter (AOR) 4/20

  5. 1st Benchmark Letter – B or G letter 1st Benchmark Letter – B or G letter 5/20

  6. Interview Preparation Guide 6/20

  7. CASE COMPLICATIONS • If you have any questions/ concerns, e-mail CPOW: CPOW-BTCW@cic.gc.ca. Attach a filled and signed IMM5475 – Authority to Release Personal Information form if you were not originally on the Undertaking form. • You can also call CIC Call Centre (1-888-242-2100). • If there is any concern, request a copy of your overseas file from CIC Ottawa (you might need help from immigration consultant, paralegal or lawyer). www.cic.gc.ca/english/department/atip/requests-personal.asp (In section check off Physical file and Immigration files overseas). • If the decision is rejection, you need to hire a lawyer to prepare an application for leave at the Federal Court. (It may cost about $2,500-$4,000). • If you have concerns about the delay of your case visit your Member of Parliament. • You can write to the Minister of Citizenship, Immigration & Multiculturalism, and every time please send a copy to ORAT so your case can be monitored. • After the interview, if medicals are NOT received immediately, the refugee should submit the following information to ORAT by e-mail: • Factual report of your visit at the visa post: visit time, date, location, persons present, length of interview, how you were treated, etc, - and all of the questions asked and answers given; • Your evaluation or impression of how the interview went; • If we asked you to mention at least one thing which could have been negative during the interview what it would be. If in the process, you need an immigration consultant, a paralegal or a lawyer, ORAT can provide referral to you. 7/20

  8. UPDATE REQUEST YOU CAN INITIATE (if you didn’t receive “Automatic” Info from CIC in Winnipeg (CPO-W)When? (See update Request Form) How? E-mail: CPOW-BTCW@cic.gc.ca THANK YOU FOR THE UPDATES!8/20

  9. HOW TO CHECK A REFUGEE SPONSORSHIP STATUS ON THE INTERNET • Go to Citizenship and Immigration Canada’s website: http://www.cic.gc.ca/english/index.asp • On the right side: I Need To …Check application status • Client Application Status page: https://services3.cic.gc.ca/ecas/?app=ecas&lang=en • Hit the Continue button • Read the conditions and then check the box and click on the continue button • Select one of the Identification Types and fill in the data: Unique Client Identifier (UCI) number - is ending of the CIC in Canada file number (8 digits; e.g.: 1234-5678) or: (G-number is the Immigration File Number overseas - letter ‘B” with 9 numeric digits; e.g.: G123456789; different from the CIC file number) • 7. Type in the Family name of the principal applicant • 8. Select Date of Birth and Place (country) of Birth from the drop down menu • 9. Hit the Continue button 9/20

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  15. Home > On-Line Services > Client Application Status 15/20

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  19. Join “Canada Group” and “Catholic Refugee Sponsor’s Council” on Facebook Canada Group • This is a growing community of refugees under the Archdiocesan refugee sponsorship program, and the parishioners and family members who are involved with their sponsorships. Here, we can exchange information and opinions, ask and respond to questions, and support one another by sending messages. • Please visit and join by clicking the link below by indicating the name of your CG and the refugee. http://www.facebook.com/groups/329628800398816 Catholic Refugee Sponsors’ Council • Its mission is to raise awareness on how conflicts around the world are creating a new refugee crisis, and mobilize the national Catholic community to respond through the increase of refugee sponsorships in Canada and assistance overseas. http://www.facebook.com/groups/207587832606456/ 19/20

  20. ORAT’S ROLE: Thank you for coming! Remember: You are the lead! Contact ORAT: • If the refugee received the interview notice - ORAT helps them to prepare • If you checked the case electronically, submitted update request(s) to CIC because of delay and you approached your MP, but received no answer • If there is a concerns after the interview • If CIC requires something from you and the refugee that can’t be provided • See you at our Info Session 3 again • At our next Info Sessions: 2 and 4 • Maybe at the airport • At newcomer’s orientation (within 1 week after arrival ) 20/20

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