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Pre-Conference Briefings April 9, 10, 16 2011

Pre-Conference Briefings April 9, 10, 16 2011. Conference Theme. Acts 2- Moving with the Spirit: Promise . Power.Witness. Wednesday June 8 th – Promise: The Upper Room Thursday June 9 th – Power: Moving out on to the Porch Friday June 10 th – Witness: Moving into the Neighborhood

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Pre-Conference Briefings April 9, 10, 16 2011

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  1. Pre-Conference BriefingsApril 9, 10, 16 2011

  2. Conference Theme

  3. Acts 2- Moving with the Spirit:Promise .Power.Witness • Wednesday June 8th – Promise: The Upper Room • Thursday June 9th – Power: Moving out on to the Porch • Friday June 10th – Witness: Moving into the Neighborhood • Saturday June 11th – Moving into Your Neighborhood

  4. Parking * Transportation * Meals * Special Programs

  5. PARKING • All hotels are $4 per day with in/out privileges • Convention Center is $4 per day with NO in/out RESERVATIONS Housing Bureau will confirm reservations

  6. TRANSPORTATION Transportation to Asbury First on Tuesday, June 7th and Friday, June 10th will be provided for Laity Session and Memorial Service

  7. MEALS – RADISSON HOTEL ROCHESTER RIVERSIDE • (access from Convention Center via Skywalk) • Meals are included in registration • Wednesday’s breakfast is • the first meal of the package • Note any special needs regarding • food allergies on the registration • If needed, assistance is available when getting meals

  8. CURRENTLY SCHEDULED SPECIAL PROGRAMS/MEALS • Methodist Federation for Social Action: Wednesday Dinner • Camp and Retreat Ministries: Thursday Breakfast • Young Clergy: Thursday Lunch • Metro Branch of Genesee Valley: Thursday Lunch • Drew University: Thursday Lunch • Palestinian Dinner (off site): Thursday Dinner • Committee on Native American Ministries: Friday Lunch • Methodist Theological School in Ohio: Friday Lunch • Faith Fellowship: Friday Dinner

  9. Schedule - Highlights

  10. Tuesday June 7thPre-Opening Day(Pre-Conf pp. 4-5) • Laity Session – 1:30 p.m. Asbury 1st UMC • Clergy Session – 1:30 p.m. Radisson Grand Ballroom • Retirement Dinner – 5:30 – 8:30 p.m.

  11. Wednesday June 8th Opening Day • Opening Worship with Bishop Matthews “Celebrating a Soul Come to Christ!” • General and Jurisdictional Delegate Elections • Mission Celebration with Africa University Choir (7-9 p.m.)

  12. Africa University Choir

  13. Conference Music Leader Mark Miller Drew Theological School and the Institute of Sacred Music at Yale University

  14. Elections • First Ballot taken Wednesday, June 8th • “Voter Training” 8:15 a.m. June 8th

  15. Mission Celebration Wednesday Evening 7- 9 pm A “BlockParty” to celebrate how the Spirit is Moving Among Us!

  16. Thursday June 9th • Bible Study (Thursday and Friday mornings) • Laity Address by Dr. Scott Johnson • “Table Talk” discussion

  17. Conference Bible Study Leader Bishop L. James McCleskey, Executive Vice President for Development of Africa University

  18. Table Talk(following Laity Address on Thursday morning) • An opportunity to talk with one another about the mission and ministry of the Upper New York Annual Conference.

  19. Friday June 10th • Bible Study w/ Bishop McCleskey (Thursday and Friday mornings) • Memorial Service @ Asbury First UMC 7 p.m. “Do this in remembrance of me…”

  20. Saturday June 11th • Ordination/Commissioning Saturday • @ 10 a.m. at the site

  21. Holy Conferencing

  22. Organizational Motion • Bar of Conference: “…the voting area …shall be the floor area of the Convention Center.” • GC/NEJ Election Process (pp.6 -7) • All persons eligible for election according to BOD remain eligible on every ballot (DELETE Organization Motion 4.d and 4.g).

  23. Organizational Rules – New Teams • Commission on Equitable Compensation (p. 23) • Ministry Oversight Teams (p.24) • Commission on Religion and Race (p.24) • CommisSion on Native American Ministry (p. 25) • Committee on Disability Concerns (p.25) • Commission on the Status and Role of Women (p. 25) • Council on Older Adult Ministries (p.26) • Council on Youth Ministry (p.26)

  24. 2012 Conference Budget (pp. 27-38) Sherri L. Mackey Treasurer and Director of Administrative Services

  25. BUDGET 2012 - BASIC ASSUMPTIONS • Total 2012 Budget = Total 2011 Budget • Total 2012 Ministry Shares = Total 2011 Ministry Shares • New Ministry Share Formula

  26. MINISTRY SHARE FORMULA FOR 2012 • Basic Formula: 15 % of 2010 “Operating” Income • Source of Operating Income: Church reported amount on Line 67 of Table III from the 2010 GCFA Statistical Report • Cap on change for 2012: Change to the ministry share amount for each church will be limited to a 10% increase or 10% decrease from the 2011 ministry share figure • Important: Accurate, complete, and timely reporting of statistical information

  27. Pensions and Health Benefits(pp. 39-45) Recommendations from the Conference Board of Pensions and Health Benefits

  28. PAST SERVICE ANNUITIES (p. 40) • Pre-1982 pension payments to retired clergy • $564 per service year for the year 2012 • 2.2% increase over the 2011 rate • 1.02% of the Denominational Average Compensation

  29. RECOMMENDATION FOR GOLDEN CROSS SUNDAY (p. 40) CBOPHB takes responsibility for the distribution of funds collected on Golden Cross Sunday to benefit health and welfare ministries within the conference area.

  30. REVISION TO PRE-7/1/2010 RETIREE PREMIUM (p. 40) • Clergy who retired prior to 7/1/2010 will pay on the same scale • as Post-7/1/2010 retired clergy • Conference obligation = 3% of premium per full time equivalent • years of service • Maximum of 30 years • 5 years vesting

  31. REVISION TO RETIREE CONTRIBUTION POLICY • for retirees under age 65 (p. 41) • Conference obligation = 3% of premium per full time equivalent • years of service • Maximum of 30 years • PLUS clergyperson will pay 5% of premium for each year • the clergyperson is under age 65 • At age 65, the retiree will pay the years-of-service formula only

  32. REPLACE RETIREE HEALTH SUBSIDY (Non-Conference Plan) (p41) Subsidy for retired clergy in non-conference health care plan will be provided through 2011

  33. ... WITH RETIREE ASSISTANCE PROGRAM • Provides financial assistance to retirees • Annual income from all sources less than the current minimum • compensation for a full time local pastor • Not to exceed $5,000 annually • Surviving Spouses with an annual income from all sources • less than 75% of the minimum compensation for full time local • pastors are also eligible

  34. HOUSING/RENTAL ALLOWANCE RESOLUTION (p. 41)

  35. RETIREMENT MOVE POLICY (p. 41) • Will fund one retirement move • Pastors retiring from a local church appointment or conference • staff appointment • One year prior to retirement or up to two years after retirement

  36. RETIREMENT MOVE POLICY For each year of service in the Upper New York Conference (and four former conferences), 3% of the following amounts will be paid toward the retirement move: Full time (at time of retirement) $3,000 ($90 per year of service) Three-quarter time $2,250 ($67.50 per year of service) Half time $1,500 ($45 per year of service)

  37. Partners in Wellness UNY Conference is partnering with the General Board of Pension & Health Benefits to provide clergy and laity the programming, information and inspiration needed to promote wellness in all its dimensions – physical, emotional, spiritual, social and financial.

  38. COMMISSION ON EQUITABLE COMPENSATION • No actions for Annual Conference • Proposals brought by Clergy Compensation Task Force • Interim Commission and policies in place to act on July-December • 2011 Grants

  39. COMMISSION ON EQUITABLE COMPENSATION • ALL salary support grants through Commission • Equitable Salary – Mission Priority - Transitional • Congregation – New Church – Leadership – Ethnic Local Church • Application form on UNY Website • Submit to District Superintendent by April 30, 2011

  40. Communications(resolutions p. 47) • Churches in the Upper New York Annual Conference who have the resources should provide the church office and the pastor access to Internet services provided at an affordable price, • Each church should have an email address to use for electronic communication, and • Each church name a person to serve as a communications coordinator to help in guiding the communication strategy of that individual church.

  41. Communications (continued) GENERAL CONFERENCE RESOLUTION The communication team supports a resolution to be submitted by UMAC that requests that the position of the Director of Communication be an Extended Cabinet position. The team requests support from this AC Session since we are the leaders in this regard.

  42. Nominations and Leadership Development(pp. 48-55) • Report includes new teams included in Organizational Rules. • Editorial corrections to BillG-F@unyumc.org

  43. Districting Task Force(resolution p. 58) • Make Paragraph 660 of The Book of Discipline mandatory for each district, changing the word in the Paragraph from “may” to “shall”, empowering the District Lay Leader to establish a District Leadership Team as outlined in Para. 660. This will ensure cohesive and consistent lay leadership across the conference and facilitate effective communication between the laity, local church, District Superintendents, and Conference Leadership structure. • Continue work of the Districting Task Force under the direction of the Bishop and the Conference Leadership Team, with funding provided by the Conference Leadership Team.

  44. Safe Sanctuaries Task Force(p. 61) That all church/charge, districts, agencies and ministry groups shall adhere to The Upper New York Annual Conference of The United Methodist Church Safe Sanctuaries policy and the governing body [e.g. Church Council/Administrative Board] of the church/charge shall be responsible for its implementation, complying with the following baselines and deadlines: Each church/charge, district, agency and ministry group shall have a Safe Sanctuaries committee or team in place no later than December 31, 2011;

  45. 2. A copy of each agency and ministry group’s Safe Sanctuaries policy shall be on file in the Office of the Director of Connectional Ministries by May 31, 2012; 3. The implementation of this policy in conference ministries other than local churches shall be the responsibility of the Office of the Director of Connectional Ministries and shall be implemented by May 31, 2012.

  46. 4. A copy of each church/charge’s Safe Sanctuaries policy shall be on file in the appropriate district office by December 31, 2012. 5. The minimum standards and procedures contained in The Upper New York Annual Conference of The United Methodist Church Safe Sanctuaries policy shall be implemented by December 31, 2012 and reviewed annually thereafter by the church’s Charge Conference.

  47. Sexual Ethics Committee (addition) BE IT RESOLVED that The Upper New York Annual Conference establish the Committee on Sexual Ethics to address these issues of longer training, accountability, and crisis response as it relates to:

  48. Sexual Ethics Committee (continued) • Sexual Ethics for clergy and laity -- providing education resources and support for training. (2008 Book of Resolutions, page 136; 134 – 135; 2008 BOD paragraphs 341.5, 361, 605.8) • Safe Sanctuaries -- providing training programs and assisting local churches and Conference ministry programs in reducing the risk of abuse to children, youth and vulnerable adults. • Crisis Response – providing a policy and procedures for crisis response, and appropriate training and resources for responders, as well as local churches/charges, clergy, and laity. (2008 Book of Discipline, paragraph 361)

  49. Sexual Ethics Committee (continued) • BE IT FURTHER RESOLVED that the team will be established by the Bishop and the Conference Leadership Team in consultation with the Nominations and Leadership Development Committee, with initial funding provided by the Conference Leadership Team.

  50. Clergy Compensation Task Force(resolutions pp. 76-77)) Minimum Base Compensation Schedule: Min. Base Comp. = base salary + credential increment + time in grade + # of additional churches in charge.

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