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Comprehensive Guide to Event Preparation and Regulations

This document is a comprehensive guide for competitors and crews participating in rally events. It outlines essential preparation steps, from regulations and documentation to team management and technical inspections. Key areas include the creation of pace notes, recce strategies, and service planning, ensuring teams are fully equipped to manage the event effectively. Detailed instructions on arrival, timing controls, and post-event evaluations are provided, along with advice on managing driver focus, nutrition, and hydration. This guide serves as an invaluable resource for a successful event.

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Comprehensive Guide to Event Preparation and Regulations

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  1. Preparation for an event

  2. Supplementary Regulations Preparation for an event

  3. Supplementary Regulations Rule Books and Bulletins Preparation for an event

  4. Supplementary Regulations Rule Books and Bulletins Documentation / Entry form Preparation for an event

  5. Supplementary Regulations Rule Books and Bulletins Documentation / Entry form Start Order Preparation for an event

  6. Supplementary Regulations Rule Books and Bulletins Documentation / Entry form Start Order Co-Driver Supplies Preparation for an event

  7. Registration, Documents and Waivers Competitor and Service Crew Packages Official Notice Board Rally Time Driver Meetings Arrival at the event

  8. Schedule

  9. Route Book Transit

  10. Route Book Stage

  11. Co-Driver Supplies Team Supplies and Planning Preparation Recce

  12. First Pass - Aim for 40 to 50 km/h - Driver calls out notes - Focus on the basics! Left, Right, Grade, distances - Include easy and obvious features Build Consistency First - Mark the steering wheel - Keep it simple at first - Be accurate with what you say Recce

  13. Second Pass - Aim for 50 to 60 km/h - Don’t be tempted to ‘test’ the notes - Co-driver reads back - Make corrections and add detail on this pass - Co-driver adds ‘recovery points’ to notes - Note stage character and important features Recce

  14. What makes up Pace Notes - Directions: left or right - Grades: 1 tight to 6 open - Connectors: and, into, 30, etc. - Placement modifiers: Keep Left, Keep In - Other modifiers: Slippy, Ruf, ! - Use your own terms, but be consistent - Use single syllable when possible - Be concise - Be deliberate about the order of information Recce

  15. Writing notes - Write Big - Use your own shorthand - Make sure you can read it - Watch Line Breaks - Watch Page Breaks Recce

  16. Recce

  17. Cleaning up notes - Mark changes clearly - Re-write line somewhere before erasing it - Avoid a wholesale re-write - Get it done when you can, don’t wait till later. - Consider video of second pass for reviewing Recce

  18. Be prepared! - Helmet, HANS, Suit certifications ready - Car cleaned out and ready for stage - Pre-tech your car before the event - Documents ready (who has the tech form) - Logbook filled out and ready Technical INspection

  19. Be prepared! - Helmet, HANS, Suit certifications ready - Know where all certification labels are - Car cleaned out and ready for stage - Pre-tech your car before the event - Documents ready (who has the tech form) - Logbook filled out and ready Technical INspection

  20. Parc Exposé Time Controls - Start and Main Time Control - Finding your start time - Observation Control - Arrival Time Control - Be ready to start the stage! - Stage Start Control - Flying Finish and Stop Control - Time Penalties and Lateness The Event!

  21. Control Layout

  22. How to call the notes Emergency procedures Managing the driver - Focus - Red mist - Nutrition and Hydration - Keeping it real ON Stage

  23. Record Stage Time Know where you’re going Know how long you have to get there Reset the ODO Get ready for the next section Stage: Pace notes ready Service: Service list ready, know how long you have and when you’re ‘out’ of service Calculate, and re-calculate, your arrival time Transits

  24. Calculating Your Arrival Time Stage Start Time 10:10:00 Stage Long Time (ET) + 5:00 Stage Time Taken 4:45 Transit Time + 10:00 Arrival 10:25:00 Unless you’re over the long time Stage Start Time 10:10:00 Stage Long Time (ET) 5:00 Stage Time Taken + 6:15 Transit Time + 10:00 Arrival 10:26:00 Transits

  25. Transits

  26. Transits

  27. Service In Control Service Area Preparation Service tools and equipment Fueling Time Management Service

  28. Out Control Regroup/Reseed Fueling Repairs After Service Service out and regroup

  29. Final Control ParcFermé Checking Times / Penalties Podium Competitor Evaluation Event Finish

  30. Movement Plans Service Plans Setting Team Goals and Expectations Team Management

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