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Planning an Event

Learn how to plan successful events that celebrate Texas Agriculture. From simple to complex gatherings, explore creative ideas like promotional events, food drives, and local Ag Days. This guide outlines essential steps, including setting goals, creating a budget, securing locations, and promoting your event effectively. Engage your community with enthusiasm and don't forget to share your agriculture story. Connect with local groups for funding and support. Remember, promoting your event is key! Let's be proud of Texas Agriculture together!

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Planning an Event

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  1. Planning an Event

  2. Our messages are good. Our ideas are sound. Our commitment is solid. What do we donext?Tell our story!

  3. Plan, Plan, Plan! TELL YOUR STORY!!! • Events can be simple or complex, but they all need to be well-planned • Event Ideas • Promotional event to kick off Texas Proud of Texas Agriculture in your area • Food drives for a local food pantry • Ag Day for a local elementary school • Or, create your own…be creative! AG IS LIFE!

  4. Steps to Success • Contact your Ag Science Teacher or County Extension Agent • Set goals • Create a budget • Decide where the event will be held • Inquire about availability • Decide on a date and time • Identify possible funding sources • Reserve proper equipment • Promote your event! Promote, Promote, Promote!

  5. Picking a Location • School campuses are usually available • Try an auditorium or classroom • Local auction barn or livestock facility • Don’t forget, school nights are often a great option • A supermarket might work too.

  6. Paying for Your Event • Student government often has funds to support events • Local Lions, Rotary, Kiwanis and other community groups • Local agriculture businesses/organizations could also be a great source for funds

  7. Enthusiasm is key! The Key to Success… • Promote your event! • This is the most important aspect of your event • Post flyers at school/local businesses. • E-mail blast to friends and student body. • Advertise in school/local newspaper, radio and television. • News releases/advisories to local media. • Notices in calendar section of local newspaper/Internet websites. • Local church bulletins. Promote, Promote, Promote!

  8. What’s Next? TELL YOUR STORY!!! RECRUIT FRIENDS • After you start getting your story out there, don’t be surprised if others take notice • They may even start asking you questions about your agriculture story—be yourself! • Don’t be afraid to seek an adult mentor like your Ag teacher or county agent STEP UP! DON’T BE SHY!

  9. And don’t forget to be Texas Proud of Texas Agriculture!

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