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IBIS-PH CoP: New Directions for Open Source Software

Explore the new directions and clearer goals for the IBIS-PH Community of Practice, an open source software community. Learn about the IBIS-PH system, strategic planning, and the mission statement. Discover the strengths, weaknesses, opportunities, and threats of the community.

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IBIS-PH CoP: New Directions for Open Source Software

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  1. IBIS-PH CoP Strategic Planning: New Directions and Clearer Goals for an Open Source Software Community Lois M. Haggard, PhD New Mexico Department of Health Kathryn Marti, RN, MPH Utah Department of Health IBIS-PH Community of Practice

  2. Outline • What’s an IBIS? • The IBIS-PH CoP • Why? • Who? • How? • Strategic Planning • CoP Mission statement • SWOTs • Goals and Objectives IBIS-PH Community of Practice

  3. What’s IBIS-PH? • Indicator-Based Information System for Public Health (IBIS-PH) • open source, open architecture • Web-based software application • developed by state health departments • to disseminate public health data and information • to promote evidence-based program and policy decision making • and community capacity and mobilization around health promotion. IBIS-PH Community of Practice

  4. Assessment Initiative, UT Documentation site published Office of Public Health Assessment established XML query interface, graphs, maps Dynamic Indicator Reports (Actuate) IBIS-PH “Community of Practice” Web-based queries (WDQS) Assessment Initiative, UT CDC EPHTN REST, JSON, PostGreSQL, AJAX, ??? Static indicator reports ACTION2000 dynamic queries Dynamic Indicator Reports (XML) AZ, AK adopt IBIS NH, MN Web-based indicator page content management AR, NV, WI adopt UT MatCHIIM System IBIS Website evaluation activities NJ, NM, MO, DC IBIS Timeline IBIS-PH Community of Practice

  5. Problem • Software is expensive to develop. The technologies are complex and constantly changing/evolving. • A single state cannot maintain a system like IBIS over time without generous funding. Funding is uncertain and unlikely over the long run. IBIS-PH Community of Practice

  6. Community of Practice • How does it function? • People become members of a CoP through shared practices; they are linked to each other through their involvement in certain common activities. It is mutual engagement that binds members of a CoP together as a social entity (Wenger, 1998). Wenger, E. (1998) 'Communities of Practice. Learning as a social system', Systems Thinker. Retrieved January 30, 2008, fromhttp://www.co-i-l.com/coil/knowledge-garden/cop/lss.shtml IBIS-PH Community of Practice

  7. Community of Practice • What is produced? • The members of a CoP build up an agreed set of communal resources over time. This "shared repertoire" of resources represents the material traces of the community. Written files can constitute a more explicit aspect of this common repository although more intangible aspects such as procedures, policies, and specific idioms may also be included (Wenger, 1998). IBIS-PH Community of Practice

  8. What’s the IBIS-PH CoP? • Public health agencies that use IBIS-PH work together to: • Maintain source code (use staff talent or share contractual talent) • Develop features, functionality • Share ideas, developments • Provide mutual technical assistance IBIS-PH Community of Practice

  9. IBIS-PH Community of Practice

  10. Current Software Public Websites Utah (IBIS-PH) New Mexico (NM-IBIS) New Jersey (NJ-SHAD) Missouri (EPHTN) Arizona (Az-CR) Not Yet Public Alaska New Hampshire Wash D.C. (DC-CHIS) Minnesota Older Version of Software (MatCHIIM) Current Wisconsin (WISH) Retired Nevada Arkansas IBIS-PH States IBIS-PH Community of Practice

  11. Where do I find the IBIS-PH Community of Practice? • Software • Repository: http://www.ibisph.org/trac/browser • Documentation: http://ibis.health.utah.gov/docs • Technical Assistance / Communication • Wiki pages: http://www.ibisph.org/trac • Web forum: http://www.ibisph.org/forums/ IBIS-PH Community of Practice

  12. IBIS CoP Homepage URL: http://www.ibisph.org IBIS-PH Community of Practice

  13. IBIS-PH Community of Practice

  14. IBIS-PH Community of Practice

  15. IBIS-PH Community of Practice

  16. IBIS-PH CoP Mission The mission of the IBIS-PH Community of Practice is to openly share resources and expertise to enhance the IBIS-PH software and to support its effective use in public health organizations. IBIS-PH Community of Practice

  17. IBIS-PH Community of Practice

  18. Strengths (categories) • Facilitates communication in a positive environment • Allows easy accessibility to software and related information • Provides opportunity to share in system enhancement and development • Positive culture IBIS-PH Community of Practice

  19. Weaknesses(categories) • Technical issues with the website • Forum • File repository • Wiki • Lack of formal governance for management of code base • Software and documentation issues IBIS-PH Community of Practice

  20. Opportunities(categories) • Demand and interest in having a web-based public health data system • EPHTN grant requirements • Increased acceptance and promotion of CoPs generally, e.g., by PHIN • Potential for collaboration on IBIS development • Improved technology and IT literacy IBIS-PH Community of Practice

  21. Threats(categories) • Public health organization bureaucracy issues (e.g., software, purchasing policies, …) • Data comparability and interpretation problems • Software/IT rate of change • Economic Recession • Competition from other systems IBIS-PH Community of Practice

  22. Putting It All Together • Develop goals and objectives that: • Use and reinforce strengths • Improve weaknesses or convert them to strengths or opportunities • Develop opportunities • Mitigate threats or convert them to strengths or opportunities IBIS-PH Community of Practice

  23. Putting It Into A Structure Public Health Web-based Data Dissemination Vision IBIS-PH CoP Vision IBIS-PH CoP Mission IBIS-PH CoP Mission IBIS-PH CoP Goals & Objectives Activities IBIS-PH Community of Practice

  24. The B-I-G Picture: Vision Statement for Web-based Public Health Data Dissemination • All persons will have quick and easy access to up-to-date health data, • for priority health issues, • presented in their public health context, • at meaningful geographies, • for populations of interest • with national benchmarks, • in a format that is understandable and easy to print or download. IBIS-PH Community of Practice

  25. IBIS CoP Vision (draft) • Public health agencies will work in collaboration, pooling dollars and expertise, to develop and maintain software for Web-based public health data dissemination. • The collaborative effort will serve the public by leveraging public expenditure while producing a software product that is superior to that which could be developed and maintained by any one state in isolation. IBIS-PH Community of Practice

  26. IBIS-PH CoP Mission The mission of the IBIS-PH Community of Practice is to openly share resources and expertise to enhance the IBIS-PH software and to support its effective use in public health organizations. IBIS-PH Community of Practice

  27. IBIS-PH CoP Goals and Objectives (Draft) IBIS-PH Community of Practice

  28. Goal 1. Develop and maintain the IBIS-PH software • Develop a formal governance structure for the IBIS-PH CoP. • Develop an Architectural Vision for the IBIS-PH software. • Develop a process for including software enhancements developed outside of Utah to be incorporated into the core source code. • Develop mechanisms that will satisfy state purchasing policies through which software development efforts may be funded across multiple states. IBIS-PH Community of Practice

  29. Goal 1. (cont’d) Develop and maintain the IBIS-PH software 5. Maintain the software code so that it so that it meets the specified business needs and evolves to incorporate new technologies and best practices in Web-based data dissemination and adheres to current industry standards. 6. Promote in-house IBIS-PH software development capacity among IBIS-PH CoP member agencies. 7. Training for CoP members on software project management. IBIS-PH Community of Practice

  30. Goal 2. Promote adoption of IBIS-PH Software • Maintain a functional, Web-accessible file repository that conforms to Open Source Software guidelines and is accessible 24/7/365 • Develop a simplified installation process for the IBIS-PH Suite of products. • Explore options for adopting states to use a software repository for their local IBIS code revisions. • Improve CoP response to potential new IBIS-PH adopters. IBIS-PH Community of Practice

  31. Goal 3. Maintain IBIS-PH supporting documentation • Maintain the online documentation adequately to allow a variety of vendors in Utah and in member organizations to understand it adequately to participate in software development activities. • Explore improvements to the IBIS-PH CoP Wiki pages. IBIS-PH Community of Practice

  32. Goal 4. Facilitate communication & participation re: Web-based data dissemination • Maintain a functional forum Website for communication specific to IBIS-PH that is accessible 24/7/365. • Promote IBIS-PH CoP forum use and maintain credibility. • Explore the feasibility of implementing an all-inclusive Public Health Web-Based Data-Dissemination CoP where organizations using varying applications could share best practices. IBIS-PH Community of Practice

  33. Goal 5. Maintain sufficient funding and support to sustain activities • Use EPHTN as a springboard to update existing IBIS software, meeting both Community Assessment and Tracking needs. • Explore ways for IBIS and NEDSS to interoperate. • Explore other funding opportunities. IBIS-PH Community of Practice

  34. What’s Next? • Review process by IBIS CoP members • Refine vision, goals • Refine, prioritize objectives • Make Objectives SMART • Specific (What is the specific task?) • Measurable (What are the standards or parameters?) • Achievable (Is the task feasible?) • Realistic (Are sufficient resources available?) • Time-Bound (What are the start and end dates?) • Get to Work! IBIS-PH Community of Practice

  35. New Jersey Maria Baron Paul Nicolette Ken O’Dowd Missouri Rodney Distler Minnesota Jerry Alholm Utah Kim Neerings Tong Zheng Sam LeFevre New Hampshire Jo Porter Acknowledgments The authors would like to acknowledge the following CoP members for their contributions to this project. IBIS-PH Community of Practice

  36. Thank You! Lois M. Haggard, PhD Community Health Assessment Program New Mexico Department of Health lois.haggard@state.nm.us 505-827-5274 Kathryn Marti, RN, MPH Office of Public Health Assessment Utah Department of Health kmarti@utah.gov 801-538-6434 IBIS-PH Community of Practice

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