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UX at UFPUV: Put people using Sakai for their context

UX at UFPUV: Put people using Sakai for their context. Luis Borges Gouveia, Feliz Gouveia, Nuno Fernandes. Agenda. The context Initial setting Activity Current setting The future. UFP location. Portugal in Europe. UFP location. Portugal in Europe... Established in 24 june of 1128.

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UX at UFPUV: Put people using Sakai for their context

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  1. UX at UFPUV: Put people using Sakai for their context Luis Borges Gouveia, Feliz Gouveia, Nuno Fernandes

  2. Agenda • The context • Initial setting • Activity • Current setting • The future

  3. UFP location • Portugal • in Europe...

  4. UFP location • Portugal • in Europe... Established in 24 june of 1128

  5. UFP location • Portugal • in Europe... • in south europe • near Spain

  6. UFP location • Portugal • in Europe... • in south europe • near Spain • Porto • has near 1.2 million people

  7. UFP location • Porto is in the north of Portugal • 2nd portuguese biggest economic center • Also known from its FCP football team and Port wine

  8. University Fernando Pessoa • Small university • 5.000 students, 260 full-time academic staff, 140 supporting staff • A young institution (started 1989/90, less than 20 years) • Three faculties: • Health Sciences • Science and Technology • Social Sciences • 20 undergraduate, and 30 graduate courses • (including bologna offers, MSc and PhD programs, post-doctoral offers )

  9. A bit of history June 2003 UFP e-learning initiative December 2004 UFPUV pilot project Virtual University October 2005 UFPUV project Choice of platform and technology Setember 2006 UFPUV Use and platform integration Sakai 2.x Sakai 1.0

  10. Efforts to spread the word • Creating a brand (UFP  UFP-UV) • Create some promotion material & engaging in internal marketing efforts • Promote users workshops with any teachers that want to use UFPUV • Promote presentations with people from the university board being present • Continue to do it when possible in innovative ways...

  11. Use of banners and buttons on university sites Create a logo for elearning.ufp.pt Some marketing A number of openevents, workshopsand tutorials Stickies for students to place everywhere! Posters to place around the university A Blog ufpuv.blogspot.com & a Wiki page elearning.ufp.pt/wiki

  12. Evolution of the pilot

  13. What results? • Version 1.0 was easy to run and use • Limited set of tools, but communication with students and resource sharing were priority • Assignments was the winner • Reliable, stable for simple use • Major problems: • I18N, character support, WebDAV issues

  14. What was asked? • Continuation of the project • Integration with SIS, LDAP • More tools • Test & Quizzes, Discussion tools • Group work, Grading tools • Training, and e and b-learning strategies

  15. The “production” phase • Moving to Sakai 2.0, CentOS, MySQL • 2 “clustered” Tomcat, new hardware • LDAP authentication • Course and student providers • Hiring technical and support staff • Getting physical space

  16. Hardware...

  17. Decisions • LDAP for University members, providers for other users (partner Institutions) • UFP specific roles for the providers • Creation of course sites (upon instructor request); free creation of project sites; • Daily sync with SIS, but students are not droped from Sakai

  18. Decisions (1) • Course names are provided by UFP • There should be no “recycling” of course sites (between terms) • Members cannot unjoin sites • No site archival yet; instructors should unpublish sites

  19. Evaluation so far (2.3.x) • What was learned from support and meetings: • Need for content presentation (SCORM ?) • Site statistics, summary calendar, what’s new, and to do list tools • Need for Test & Quizzes tool (now we have) • Group support and resource management

  20. Usage patterns • Announcements, Assignements and Resources heavily used • Calendar used • Chat not used, Discussion little used • T&Q starting to be reliable • Drop Box used in different (unexpected) ways

  21. Current usage numbers • Around 40% of instructors • Around 60% of the students • Over 2600 students use UFPUV in one or more courses • 200 courses with regular usage • Around 20% of the UFP administrative staff also use Sakai

  22. Access patterns (sample from 01/06 to 08/06) 5604 users, 61740 sessions

  23. Access patterns report from use

  24. Usage patterns (daily use) (sample from 01/05 to 07/05)

  25. Usage patterns (2006/07)

  26. Usage patterns (2006/07)

  27. Usage patterns (2006/07)

  28. Some current year stats • Unique users with UFPUV login: • First semester: 3335 (223 instructor, 3112 student) • Second semester: 3882 (289 instructor, 3593 student) • Total user covered for academic year 2006/07: 87% • 4322 (313 instructor, 4009 student) • from 4961 (355 instructor, 4083 student)

  29. Some current year stats Created sites: first semester: 199 second semester: 211 total for 2006/07: 411 Assignments created: first semester: 139 second semester: 152 Total for 2006/07: 291 On-line tests (T&Q): first semester: 96 second semester: 111 Total for 2006/07: 207 Submited assignments: first semester: 1658 second semester: 1636 Total for 2006/07: 3294 On-line tests submissions (T&Q): first semester: 3877 second semester: 2581 Total for 2006/07: 6458

  30. Requested features • Group work, group assignments • Student progress tracking • Content sequencing and delivery • ePortfolios (to come) • Communication tools • Gradebook settings

  31. What’s next? • Great pressure for a simple T&Q tool • Surveys are often mentioned • Translating to portuguese • Provide easier creation of ad-hoc sites (all students of a course, all instructors of a Dept) • Bologna support, e-portfolios ? • Real usage in blended learning

  32. Some remarks • UX at UFP • “Part of a major plan” of levering each university actor efforts • Provide clear value for all • An institutional portal for e-learning facilities • A mediation platform for teaching staff (managing information) • A one shop stop for students (managing time) • A collaborative tool for administrative staff

  33. Future directions • Use of Sakai to support e-learning and b-learning initiatives (both at distance and local)

  34. Getting positive experiencies • Distance education is a challenge and places new demands, both for facilitators and learners • Schrum e Hong (2002) propose seven dimensions to be considered when dealing with distance learning environments (to get positive experiencies...): • (1) tool access; • (2) technology experience; • (3) learning preferences / strategies; • (4) own learning study competences (as self-learning); • (5) goals and orientations; • (6) human factors and lifestyle; • (7) personal characteristics.

  35. Future directions • New tools to support distance learning settings • Enhanced (learning) experiencies • Allow communication between students • Track activity synchronisation • Track time synchronisation • Reporting distance activity

  36. Future directions

  37. Future directions ...and we want to do it with SAKAI

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