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ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF/2015/00007

ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF/2015/00007. Date: 22 May 2015 Time: 11:00. AGENDA. Background of the RFB Purpose of the Bid Evaluation Criteria Mandatory Documents Disqualification of Bids Submission of Bids Contact details Questions and Answers. Background.

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ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF/2015/00007

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  1. ROAD ACCIDENT FUNDCOMPULSORY BRIEFING SESSION RAF/2015/00007 Date: 22 May 2015 Time: 11:00

  2. AGENDA • Background of the RFB • Purpose of the Bid • Evaluation Criteria • Mandatory Documents • Disqualification of Bids • Submission of Bids • Contact details • Questions and Answers

  3. Background • RAF/2015/00007: Request For Bid: The Road Accident Fund (RAF) requires experienced service providers, who will assist the RAF in preparation of the implementation of the requirements of Protection of Personal Information (POPI). • Advertised on 08 May 2015 • Closing on 09 June 2015

  4. PURPOSE OF THE RFB • The President of the Republic of South Africa (RSA) enacted the Protection of Personal Information Act (POPI) on 26 November 2013. • The President is yet to announce the date when the entire Act will come into effect which will give the RAF 12 month to comply with the legislative requirements. • The RAF processes personal information on a daily basis and such need to comply with the law as it is mandatory by ensuring the safety and security of information. • The RAF is in the process of readying itself in the implementation of the requirements of POPI Act. • The RAF is looking for a service provider to offer privacy specialist services. • Background of the project • RAF/2015/00007

  5. SCOPE OF WORK • Review of all the gap analysis reports for all RAF business units, with a view of identifying further gaps based on a benchmark exercise and accepted best practise preferably with organisation similar to the RAF (e.g. public entities and financial institution) should be performed. • Provide a consolidated comprehensive report detailing findings and recommendations of gap analysis reports; • Development of POPI implementation strategy and the road map; • Develop the POPI policies and standard operating procedures; and • Design and develop POPI assessment tools (spread sheet). The service provider must have in-depth knowledge and experience in most but not limited to the following: • Regulatory requirements • ICT environment • Organizational and technical security • Soft skills • Other Deliverables:

  6. EVALUATION CRITERIA • The evaluation criteria will be based on the following requirements: • Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirements will be disqualified. • Technical Functional Requirement (100 points). • Price and B-BBEE Evaluations (90/10 points). • Bidders scoring 65 points out of 100 points on functional / technical criteria will be invited for a presentation and will be evaluated on Price and B-BBEE. • EVALUATION CRITERIA AND METHODOLOGY • RAF/2014/00008

  7. MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS

  8. MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS

  9. MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS

  10. MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS

  11. Technical Evaluation Criteria

  12. Technical evaluation criteria cont…. • RAF/2015/00007

  13. Technical Evaluation Criteria

  14. Mandatory Documents • Standard Bidding Document (SBD) • Tax Clearance Certificate • Bid Conditions • BEE certificate

  15. Disqualification of bids • Bidders shall be disqualified if they fail to: • Submit a valid and original tax clearance certificate • Complete questionnaires in full • Submit true and correct information • Comply with mandatory requirements • Comply with prescribed response format

  16. Original signed bid document and Proposal clearly marked and indexed with all pages numbered. • One (1)original and a hard copy, submitted in a sealed, clearly marked (RAF/2015/00007) envelope, to the address provided below. • Submission Address : • Road Accident Fund • Eco Glades Reception (Block F) • 420 Witch-hazel Avenue, Centurion, Pretoria • CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION) Submission of RFB responses

  17. Bid responses sent by courier must reach the reception at least 36 hours before the closing date (09 June 2015), to be deposited into the Bid box. • Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: • Please ensure that the attendance register has been signed • Name of company • Contact details • Bidders are requested to submit the pricing schedule on a separate envelope. • Late response will not be considered Submission of Bid responses

  18. Contact Details • All queries must be forwarded to monarem@raf.co.za • Enquiries and clarification will close on the 29 May 2015 @ 11H00. • Q and A pack will be published on RAF website on 02 June 2015.

  19. Thank you Questions and Answers

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