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Proposed resolution to Action item 4.01

Proposed resolution to Action item 4.01. Authors:. Date: 2016-11-06. Abstract. This document contains the analysis to date for Action item 4.01 (March 2016) and proposes text for consideration at the November 2016 Rules Committee meeting R1 of this document updates the text on slide 7.

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Proposed resolution to Action item 4.01

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  1. Proposed resolution to Action item 4.01 Authors: • Date:2016-11-06 Dorothy Stanley, HP Enterprise

  2. Abstract • This document contains the analysis to date for Action item 4.01 (March 2016) and proposes text for consideration at the November 2016 Rules Committee meeting • R1 of this document updates the text on slide 7 Dorothy Stanley, HP Enterprise

  3. Action item assigned in 2016 March, subsequent June discussion • March 2016 Closing EC Plenary action item assigned: • Item 4.01            Action Item - Dorothy Stanley to draft policy language regarding submission of documents that will be considered by the EC, including location on Mentor. • June 2016 Email proposal sent, see http://grouper.ieee.org/groups/802/secmail/msg20186.html • 2 responses • July 2016 action item 4.00 A carried forward, in http://ieee802.org/minutes/2016_07/2016_0725_Open_Minutes_R0.pdf Dorothy Stanley, HP Enterprise

  4. 2016 March EC discussion Dorothy Stanley, HP Enterprise

  5. 2016 June email proposed text & discussion • See http://grouper.ieee.org/groups/802/secmail/msg20186.html • Comments received: • Delete 2nd bullet re: executive session (Adrian Stephens) • Question: What is policy for executive session documents (Ben Rolfe) Dorothy Stanley, HP Enterprise

  6. 2016 June alternate text options • See http://grouper.ieee.org/groups/802/secmail/msg20186.html • Comments received: • V0.2 implements “Delete 2nd bullet re: executive session” (Adrian) • V0.25 adds test in response to “What is policy for executive session documents” (Ben Rolfe) Dorothy Stanley, HP Enterprise

  7. 2016 November Rules Meeting Discussion • Consider proposal to add text in Chair’s Guideline document (4.x?) in November 2016 Rules meeting addressing the advance posting of documents for consideration • Edit (as needed) the draft policy language (v0.25 alternate): • 4.x(?) Policy for posting of documents to be considered by the EC • Prior to EC consideration, all documents (excepting documents for consideration during executive session) shall be posted on the document server (mentor) in the EC or a WG area. An email notification of the link to the document shall be provided to the EC and to the recording secretary. • Note that documents for consideration during executive session are sent to EC and any other required participants as appropriate for each document. Dorothy Stanley, HP Enterprise

  8. References • http://www.ieee802.org/PNP/approved/IEEE_802_Chairs_guidelines_v23.pdf • http://grouper.ieee.org/groups/802/secmail/msg20186.html Dorothy Stanley, HP Enterprise

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