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TAMING TIME

TAMING TIME. Understanding Time Managemen t. Counseling & Advising Department, Student Success Services, Seminole State College of Florida 2010. What do we know about the concept of “TIME ”?. Time can seem fluid. Time can seem to pass faster or slower.

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TAMING TIME

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  1. TAMING TIME Understanding Time Management Counseling & Advising Department, Student Success Services, Seminole State College of Florida 2010

  2. What do we know about the concept of “TIME”? Time can seem fluid. Time can seem to pass faster or slower. Time cannot be saved, borrowed, or renewed. We all have the same amount of time: 168 hours per week.

  3. You choose to do... the things you have made a COMMITMENTto. the things you WANTto do.

  4. First myth of TIME MANAGEMENT…

  5. You can do it ALL!!!

  6. In Western culture, we are driven by the Clock…. • Speed • Efficiency • Control • Urgency

  7. *Stephen Covey, suggests that instead of focusing on the Clock, we… • focus on developing our “INTERNAL COMPASS” *Stephen Covey, author of “First Things First”

  8. The Internal Compass focuses on • Sense of direction • Purpose • Vision • Perspective • Balance • Importance

  9. How do the elements of the Internal Compass relate to Time Management?

  10. To utilize time effectively, you need • to be self-motivated • to have meaning in life or purpose • to have a vision of what you want to accomplish • to know what is important to you • to be self-disciplined • to have balance in your life

  11. All of the elements just cited shape our Internal Compass.

  12. By cultivating the components of the Internal Compass, you lay the groundwork for taming time. Direction Purpose Vision Balance

  13. How can you develop yourInternal Compass?

  14. By asking and answering these questions? • Who am I? • What roles do I play? • What gives my life meaning? • What do I see for myself in the future? • What are my responsibilities in relation to the people in my life & my own goals? • What is important to me? • What makes my life balanced?

  15. Once you have your Internal Compass set, you can begin to address the obstacles to time management.

  16. Obstacles to Effective Time Management • Poor organizational skills • Lack of planning • Poor decision-making skills • Procrastination • Personality type

  17. Tips for Organizing • Small Notebook: write down appointments, things to do, ideas • Telephone:put time limits on phone calls & let caller know limits • Waiting:Use waiting time to catch up on reading/planning • Post-its: use sticky notes to write down things that need to be done & stick it on your front door as a reminder

  18. Planning • Gives you control • You can measure your own success • You make the rules • You can create a planning system that suits your personality

  19. Learn to Prioritize • Track the ways you use time • Write down what you want to do tomorrow • How much time will you designate for each task • Rank order what needs to be done first • Check off tasks as you complete them • Use your planning system: lists, PDA, palm pilots, day planner

  20. Decision-making • Indecision can go hand in hand with procrastination • Develop your critical thinking skills • Good Critical thinking skills are the basis for good decisions • Learn the 7 steps of Rational Decision-making: 1. Pinpoint the problem 2. Gather data 3. Analyze the data 4. Generate alternatives 5. Evaluate the alternatives 6. Choose and then act 7. Evaluate the choice/action

  21. Procrastination Everyone procrastinates Putting things off is part of being human Some of you may like the adrenaline rush that comes from completing work ten minutes before it is due Procrastination is a habit, and like any other habit, it can be changed

  22. Why do we procrastinate? • We may have a: ●fear of failure ● fear of success ● fear of losing autonomy ● fear of being alone ● fear of attachment • We are too busy • Because procrastination works for us. We do something we enjoy instead of what we need to be doing • We are perfectionists

  23. What can you do about Procrastination? • Take an Inventory • Figure out how and when you procrastinate • What are the physical cues that tell you are about to procrastinate? (stomach tightness, headaches, muscle tension) Do you: ●ignore doing the task hoping it will go away ●over or under estimate how difficult the task is ●minimize the impact that your perform- ance will have on your future ● substitute something important for something really important ● let a short break become a really long break

  24. What can you do about Procrastination? • Create a productive environment to complete your task (not a room w/a big screen TV) • Challenge your myths (“I do my best work under pressure.”, “I need 6 uninterrupted hours so I can write my paper.” “I need to clean my room before I can study.”) • Get unstuck • Make yourself accountable • Develop a more realistic view of time • Break it down into small, manageable chunks • Get a new attitude (Stop the negative self-talk.) • Ask for help • Leave your work out in full view From the University of North Carolina at Chapel Hill Writing Center

  25. Personality type & Time Control/Compulsivity (J)* • Need to control environment • Time is to be controlled • Time is to be scheduled • Like to have directed effort • Appointment books are their friends *Judging type in Myers-Briggs Typology

  26. Personality type & Time Impulsivity/Adaptive (P)* • Time is fluid • All time is free • Time is spur of the moment • Time is adaptive • Have difficulty being scheduled * Perceiving type in Myers-Briggs Typology

  27. How to schedule your time Schedule “set times” first: • Classes • Work • Eating • Sleeping • Travel time/Commute • Study

  28. Build flexibility into your Schedule • Fun time • Down time • Exercise time • Social time • Planning for the unexpected

  29. Finding Balance FRIENDS SOCIAL LIFE FAMILY SELF SCHOOL WORK SPIRITUALITY HEALTH

  30. Keep in mind…the 4 D’s of Time Management

  31. DO it! (Do first things first!) DELEGATE it! (Don’t be a martyr. You don’t have to do everything yourself! Share the burden!) DUMP it! (If the task is not important to you, then let it go!) DEFER it! (Put off tasks or projects that can be done at a later date!)

  32. Final thoughts… Realize that ultimately you can’t tame time, you can only tame yourself !! (how you relate to time)

  33. “Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Louis Pasteur, Michelangelo, Mother Theresa, Leonardo Da Vinci, Thomas Jefferson, and Albert Einstein.” - H. Jackson Brown

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