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Progress, Crisis, and Future: Monitoring & Evaluation Insights (2004-2013)

Analyzing the progress, challenges faced, and future prospects through monitoring and evaluation strategies from 2004 to 2013. Includes spending profiles, financial discipline, MIS, evaluation plans, strategic reports, and environmental considerations.

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Progress, Crisis, and Future: Monitoring & Evaluation Insights (2004-2013)

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  1. Content of the presentation • Progress and Crisis (2004-2006 and 2007-2013) • Closure & Reporting (2004-2006) • Systems and Simplification (2007-2013 and post 2013) • Monitoring & Evaluation (2007-2013) • Lessons learned and Future (post 2014) • Any Other Business and Conclusions

  2. 4. Monitoring & Evaluation (2007-2013) 4.1. Organisation of the Programme Monitoring Committees (PMC)

  3. Work of the PMCs organized in between the meetings • HU organizes general partnerships • SI organizes regular meetings

  4. Percentage of the NGO partners in the PMCs • In EE and LT tis is 1/3 of the NGO partners in the PMCs • In HU it varies between 50-60% • In PL varies between 10-15% • In RO – 15-35%

  5. Nomination of NGO representatives in the PMCs

  6. 4.2. Spending profile 4. Monitoring & Evaluation (2007-2013)

  7. Preparation of spending profile

  8. Advance payments and de-commitment target • 9 MS (CY, CZ, EE, HU, LT, LV, MT, PL, SK) count advance payments into de-commitment target • BG, RO, SIdo not use this approach

  9. Approach used when preparing spending profile • 6 MS (CZ, LT, LV, MT, PL, SK) have used top-down approach when preparing spending profile • 4 MS (BG, CY, HU, RO) have used bottom-up approach

  10. Level at which spending profile is prepared

  11. Level at which spending profile will be monitored

  12. 4.3. Financial discipline 4. Monitoring & Evaluation (2007-2013)

  13. Methods on how spending profiles are enforced on institutions • In CY, LT, LV, MT, SI - reallocation of funding in case targets are not met • In BGit is agreed on NSRF MC • In CZ - Political pressure • In HU - Monitor it and do reports on monthly bases • In PL - Motivation system

  14. Decision maker on enforcing financial discipline • In BG – Deputy Prime Minister responsible for EU funds • In HU - Head of National Development Agency (NDA); the minister responsible for NDA

  15. Specific measures of enforcing financial discipline on the beneficiaries

  16. Other mechanisms for the n+2/n+3 rule

  17. 4.4. Management Information System (MIS) 4. Monitoring & Evaluation (2007-2013)

  18. Payment claims and Functionality to monitor spending profile in MIS

  19. Triggers and notifications in MIS • In CY, EE, HU, PL, SI, SK there are triggers and notifications in MIS (sections affected listed below in the table)

  20. Monitoring of indicators set in MIS

  21. MIS and detailed indicators

  22. MIS and horizontal indicators

  23. Rate of performance of MIS

  24. 4.5. Evaluation plans 4. Monitoring & Evaluation (2007-2013)

  25. Organization of evaluation system

  26. Evaluation plans for the NSRF, OP 11 MS (except CY) have evaluation plans for the NSRF, OP

  27. Evaluations planned in 2009/2010

  28. Type of evaluations planned in 2009/2010 • 5 MS (BG, CZ, EE, LT, LV) plan to carry out strategic evaluations • 7 MS (CY, HU, MT, PL, RO, SI, SK) plan to have Operational evaluations

  29. Topics of evaluations planned 2009/2010

  30. Other topics of evaluations planned in 2009/2010 • CY - gender mainstreaming • CZ - indicators set up   • EE - evaluation of indicators and smesectoral evaluations, plus the evaluation of OPs in light of the economic changes (in progress)   • LT - evaluations, related to SPD ex post evaluations   • MT - quality and relevance of monitoring  

  31. 4.6. Evaluations launched, types of evaluations by content 4. Monitoring & Evaluation (2007-2013)

  32. Steering groups coordinating evaluation activities’ • All 12 MShave steering groups that coordinate evaluation activities’

  33. Financing planned for the organisation of the evaluation (% from the max available TA) N.B. For MT it is 16% for OP I and 11% for OP II

  34. Evaluations • 11 MS (except CZ) have not carried out evaluations linked to the monitoring of the operational programmes where monitoring reveals a significant departure from the goals initially set • All 12 MS haveusedexternal expertise in carrying out evaluations

  35. Number of staff working with evaluation issues in MA

  36. Number of staff working with evaluation issues in other institutions

  37. 4.7. Strategic report (SR) 4. Monitoring & Evaluation (2007-2013)

  38. Preparatory work for drafting SR • 5 MS (CZ, LT, PL, RO, SI) have started making preparations for drafting the SR • 5 MS (CY, CZ, EE, LT, RO) have elaborated a time-frame for consulting, drafting and approving the SR

  39. Structures to be used for consulting, drafting and approving SR • CY - MC plus other partnership mechanism • RO - Authority for Coordination of Structural Instruments is responsible for consulting and drafting the SR. The National Coordination Committee of SI (at ministers level) approves the SR   • SK - not started yet

  40. Plan for the content of the SR

  41. Additional guidance received on drafting and content of the SR • It is only PL who has received guidance from EC (DG Regio)

  42. Satisfaction with an open mandate offered by the EC

  43. 4. Monitoring & Evaluation (2007-2013) 4.8. The Environmental Report as per Directive 2001/42

  44. Requirements of the Directive into national legislation • In 7 MS (BG, CY, LV, MT, PL, RO, SI) requirements of the Directive are taken over in full into national legislation, including monitoring and reporting • In 5 MS (CZ, EE, HU, LT, SK) are taken over partially – only as far as the assessment is concerned; monitoring and reporting are not mandatory

  45. Environmental monitoring • 10 MS (except LV, SK) will undertake the environmental monitoring within regular monitoring actions on the NSRF and the OP`s • LV, SKwill complement regular monitoring with a mid-term monitoring report

  46. Institution undertaking the environmental monitoring

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