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Word Processing 1

IGCSE ICT Practical Skills. Word Processing 1. Objectives. Know how to import and edit text from a range of sources Be able to identify & import a variety of image types Be able to manipulate images including Resizing, cropping and flipping Text wrapping

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Word Processing 1

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  1. IGCSE ICT Practical Skills Word Processing 1

  2. Objectives • Know how to import and edit text from a range of sources • Be able to identify & import a variety of image types • Be able to manipulate images including • Resizing, cropping and flipping • Text wrapping • Understand the need for care when resizing images and tables

  3. Using data from existing files All of these file types can be opened in Word: • .txt (text file: no formatting) • .rtf (Rich Text Format: text can retain formatting eg Bold/bullets etc, and images). RTF can be opened by any word processing package. • .doc (this can only be recognized and opened by Word) • .csv (Comma Separated Value). This file type takes data in the form of tables and saves them in text format, separating the data items with commas. Sometimes when you use existing data in a word processed document, it isn’t always formatted the way you want it.

  4. Task 1 • Open Word. • Select Open • From theFiles of type box, choose All Files • Open Text1.rtf • Save it immediately as a Word document, keeping it open.

  5. Task 2: CSV file types • Open the file Table1.csv by double clicking on it. • You should see this: • What application has it opened in?

  6. Data tables in Excel • Why are the top four rows of numbers aligned to the left, and the bottom six to the right? • In Excel, text is always automatically left aligned • Numbers are automatically right aligned

  7. CSV Files • - are actually tables of data, held as a text file. • To prove this, close Table1.csv. • In Folder view, right click on it and choose Open With/ Choose Program…

  8. Open with Notepad.

  9. You should see this: • It is the same data, with the columns of data separated by commas. • This is why it’s called a CSV (comma separated value) file

  10. Task 3: Converting text to tables • Close Notepad. Now open Table1.csv in Word, using right click/ openwith…as before. • Highlight the text • Select the table icon from the ribbon, and then choose convert text to table.

  11. Deleting unwanted columns • Highlight the third column, right click and delete the column.

  12. Task 4: editing text Keyboard shortcuts: how many do you know? Ctrl + X : Ctrl + C : Ctrl + V : Ctrl + S : Ctrl + A : Ctrl + P : Ctrl + F : • Copy the whole table and paste it into the right place (after paragraph 2) of Text1. • Ctrl + A • Choose a font you like

  13. Task 5: Image file types • Open the folder and hover over the three different image files. • Look at the file size of each

  14. Task 6: Importing an image • Import the image Snowball.jpg into your document. • Look at the Picture Toolbar. • Resize the image so that it is 8 cm high, maintaining the aspect ratio.

  15. Task 7: text wrapping • Insert a clip art image of a snowball in the document. • Resize the image to 2.8cm high and 2cm wide. • Wrap the text around both sides of this image. • Flip it so that it faces the other way (left to right).

  16. Extension: • Open the file text2.rtf and insert the file table2.csv as a table within the document. • Change the document heading to “Snow brings disruption to Britain”. • Move the last paragraph so that it becomes the first paragraph.

  17. Add the text “Heavy snowfalls were reported to the north of London. London was also affected, but not to the same extent as the disruption that had been caused the week before” as a new paragraph immediately before the paragraph that starts “Flights were suspended…” • Save and print the document.

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