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Comprehensive Documentation for CDBG Applicants' Workshop

Learn methods to document needs and proposed solutions effectively for economic and community development projects, with various criteria and examples included. Ensure thorough documentation using photos, maps, support letters, test results, and financial reports.

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Comprehensive Documentation for CDBG Applicants' Workshop

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  1. Methods of Documenting Need and Proposed Solutions 2014 CDBG Applicants’ Workshop December 11-13, 2013

  2. Community Development • Cindy Alligood Economic Development • Nyanza Duplessis December 11-13, 2013

  3. Documentation is needed (in addition to the narrative on DCA 4 and DCA 5) to substantiate needs and proposed solutions • The severity of need is determined by the extent to which the need affects the health and safety of low-to moderate-income residents. • Economic Development: Rating & Selection Criteria • Four Areas – Just Like All CDBG December 11-13, 2013

  4. Documentation • Preliminary Engineering Report / Preliminary Architectural Report—see list, p. 43 of Manual Project Cost Estimate – ED: Size & Capacity “Source & Use Statement” • Photos in color, dated, keyed to a map • Views of entire area and specific concerns • Maps—USGS topo; See DCA 12 for list December 11-13, 2013

  5. Letters of Support • Community Development • Local Government match commitment / operation and maintenance pledge • Citizen / Organization letters—individual, with specific details are best • Citizen survey comments • Economic Development • Company commitment letter / All participants • Bank commitment letter - Loan December 11-13, 2013

  6. Documentation: Community Development • Work orders / repair records • Fire department records or letters • Test results: fire flow tests, smoke tests, video of sewer lines, etc. December 11-13, 2013

  7. Documentation: Community Development • Third party documentation • EPD letters or notices • Environmental Health Specialist letters with specific details • Independent Lab tests • Newspaper articles • Building inspection reports (for housing applications) December 11-13, 2013

  8. Documentation: Community Development • GEFA water/sewer “dashboard” rates to show current rate as % of Median Household Income Documentation: Economic Development • Local government Annual Financial Report • Economic Development & Construction Agreement December 11-13, 2013

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