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When E-mail Loses Its Charm Team Collaboration Without Clogging Your Inbox

Discover the advantages of using Windows SharePoint Services (WSS) as an alternative to traditional email. In this informative session, we'll explore how WSS enables better team collaboration without clogging your inbox. Learn about key features, including site customization, document sharing, task assignments, and more. Discover the top ten reasons why businesses are adopting WSS and how it seamlessly integrates with Microsoft Office. Join us for a live demonstration and see how WSS can enhance your team's productivity and communication.

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When E-mail Loses Its Charm Team Collaboration Without Clogging Your Inbox

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  1. When E-mail Loses Its CharmTeam Collaboration Without Clogging Your Inbox Annette Marquis Gini Courter

  2. Announcements Discussions Communication Resources How Is E-Mail Used? Opinions Document Exchange

  3. Problems with E-mail Clogs mailboxes Poor communication tool Documents are hard to find Creates misunderstandings Virus-prone

  4. The new alternative to email!! Microsoft Windows SharePoint Services (WSS) Team Sites

  5. In this session • Brief explanation of WSS • Tour a Windows SharePoint Services site • See how to use and customize a site • Demonstrate WSS and Office Integration • Review Top 10 Reasons Businesses Use WSS • Provide shared hosting resources • Answer your questions

  6. Windows SharePoint Services (WSS) • Full-featured collaboration Web site • Sites can be created and administered by users • Free with Windows Server 2003 (so many businesses already own it), no client licenses required

  7. WSS Team Sites What can you do on a WSS team Site? Postannouncements Share contacts Schedule events Survey members Post photos Monitor site usage Share documents Hold discussions Create hyperlinks Assign tasks Collaborate!

  8. Site Tour • Announcements • Events • Lists • Links • Libraries (Documents and Forms) • Photos • Discussions • Surveys • Presence

  9. Customizing SharePoint • Themes • Web parts • Online Gallery • Virtual Server Gallery

  10. Managing SharePoint • Users • Permissions • Subsites • Meeting Workspaces • Document Workspaces

  11. Office/WSS Integration Source: Microsoft

  12. Demo - Sharing Documents Saving and opening shared documents from the file menu Using the Shared Workspace task pane Creating a shared attachment in Outlook

  13. Demo – Synching with Outlook Importing contacts from Outlook Linking to a SharePoint address book Exporting events to your calendar Creating a Meeting Workspace

  14. Demo – Working with Lists Publishing an Excel list to SharePoint

  15. Top 10 Reasons to Use WSS • Single source of truth. Takes file sharing to a new level: document storage and retrieval with check-in/check-out and version history. • “Smart Places” for sharing info. Store event calendars, contacts, Web links, discussions, issues lists, announcements. • User administered. Users can create sites, control site membership, monitor site usage, and moderate content submissions. Source: Microsoft and TRIAD Consulting

  16. Top 10 Reasons to Use WSS • User Driven. Users set alerts to be notified of changes in specific folders or documents. • Scales Up. Support tens of thousands of sites and hundreds of thousands of users. If you want to start small, Windows SharePoint Services runs on a single computer. Source: Microsoft and TRIAD Consulting

  17. Top 10 Reasons to Use WSS • Scales Down. Runs well on deployments for small business, departmental, or pilot environments. • Customizable. Site owners and users can add Web Parts to their site, adding new features to the sites they already use. • Full Featured Out of the Box. Manage and configure Windows SharePoint Services right out of the box using a Web browser. Source: Microsoft and TRIAD Consulting

  18. Top 10 Reasons to Use WSS • Office Integration. Programs in the Microsoft Office use information in SharePoint sites natively. • Integration with SharePoint Portal Server. SPS adds site organization and navigation, content topics, targeted news, personalized sites, content search, organization-wide alerts, enterprise application integration, and more to a Windows SharePoint Services deployment. Source: Microsoft and TRIAD Consulting

  19. How Do You Get WSS? • Included with Windows Server W2K3 (2003) and can be installed by your IT department • Subscribe to a shared hosting environment such as: • Apptix (apptix.net) – free 30 day, 5 user trial • 1&1 (1and1.com) • Verio (verio.com)

  20. Questions? Workshop materials will be available on www.triadconsulting.com

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