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Guidelines for Effective Library and Information Systems Collection Development

This document outlines the Collection Development Policy designed to enhance the library's role in supporting the educational mission of the institution. It provides a framework for building a balanced and well-maintained collection, addressing selection, retention, preservation, and withdrawal of materials in various formats. The policy emphasizes criteria such as relevance, demand, currency, and accuracy of resources, while also encouraging collaborative collection development and resource sharing among libraries. This ensures access to diverse and high-quality materials for the academic community.

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Guidelines for Effective Library and Information Systems Collection Development

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  1. Updating Library and Information Systems Resource

  2. Purpose • To support the educational mission of the institution.

  3. Collection Development Policy Is prepared to serve as guide to the collection development with a purpose of promoting guidance and consistency in building balance collection and maintenance of the resources

  4. is designed to provide guidelines for developing and managing the collections, • Provides guidelines regarding selection, retention, preservation and withdrawal of resources in all formats.

  5. Selection Responsibility • Faculty members • Librarian • Staff • Students

  6. General Criteria for Selection of Materials • Relevance to the curriculum • Demand for materials in the subject area • Currency and expected longevity as valuable source • Appropriate content level for projected audience and use

  7. Accuracy of information and data • Readability and clarity • Appropriateness of format • Literary merit and artistic quality • Scarcity of material on subject

  8. Professional reviewing media recommendations • Price • Inclusion of bibliographies and indexes

  9. Types and Formats of Materials Collected • Printed Books

  10. E-books

  11. Media Resources/AV materials • DVDs, CDs, slides, films

  12. Serials/Periodicals/Newspapers

  13. Electronic formats identical to print format of peer reviewed scholarly journals

  14. Microform subscription to periodical titles

  15. Foreign language materials

  16. Multi-format items • Books with computer disk

  17. Gifts • Are welcomed and will be evaluated for the addition to the collection using the same policy used for the materials.

  18. Collection Maintenance • Removal of materials from the collection is necessary to • Prevent shelves from becoming cluttered with materials of questionable usefulness and value. • Due to obsolescence • Damage • Multiple copies

  19. Superseded editions • Outdated and inaccurate information and duplicated content

  20. Cooperative Collection Development • Cooperation with other libraries to leverage purchasing power and improve access to a wider range of bibliographic resources. • Resource Sharing • Consortial purchasing

  21. Thank You

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