Environmental Management System

1. F ermi N ational A ccelerator L aboratory Environmental Management System

2. What is the environment we need to manage? The Fermilab fence line

4. FermilabEMS Background

5. Schedule • Spring 2003 • EMS Effort Coordinator Trained • July 2003 • EMS Team developed and trained • August/September 2003 • Gap Analysis

6. Schedulecont’d • November 2003 • Policy Statement Revision (Draft) • New Employee Orientation Video • March/April 2004 • Aspects/Impacts

7. Schedulecont’d • Future Items • Objectives/Goals/EMP (May/June 2004) • Official Statement of New Policy and Integration of EMS into ISMS • General Employee Training • New chapter development in FESHM

8. Gap Analysis Procedure: • Guidance and document review • EMS • DOE O 450.1 CRD • Essential elements of EMSs • ISO14001 • CEMP • Self assessment (independent assessment led by ES&H Section

9. Gap Analysis • Process cont’d • Used ISO14001 model in evaluating the policies, procedures, programs, metrics, and personnel the support the current EMS (Lawrence Berkeley Model) • Used because of ease in formatting its requirements into a matrix for comparison • Was done with foreknowledge that Fermilab had no intention of becoming certified

10. 0 = no program in place; 1 = exists but limited or undocumented; 2 = in place but not fully integrated; 3 = comprehensive and integrated. Low = necessary to meet ISO standard; Medium = necessary to improve performance; High = risk of damage or noncompliance.

11. Gap Analysis • Findings • Demonstrated that the lab has an EMS in place • Contains programs that meet the elements of the CEMP model • Does not meet all of the formal requirements of ISO14001 • Most ISO 14001 elements not met rated as medium in significance • Necessary for improvement • No elements were rated with high significance

12. Gap Analysis • Implementation Strategy • Was developed to maximize the use of existing programs and elements of the labs ISMS and focused on environmental performance improvement and compliance management

13. Gap Analysis • Recommended EMS improvements • Maintain cross functional core team for EMS • Set Objectives and Targets for improvement (formalize in documentation) • Create EMP for completion of Objectives/Targets (formalize in documentation) • Audit the EMPs to evaluate success • Conduct scheduled Management Review

14. Gap Analysis Additional Improvements: • Consolidation of environmental policy • Expanding general employee awareness • In-depth aspects inventory

15. Resource Requirements • Improvements can be accomplished by deadline • No significant capital expenditure

16. Areas of Question Compliance and Beyond Philosophy • Fitting the aspect/impact procedure of ISO14001 into current programs • NEPA • WM/P2 • Work Smart • Value of aspect registry process? True Integration • Hazard Analysis

17. Areas of Question Environmental Management Program • Routine vs Non-Routine program tasks • Routine (captured in documentation) • Regulated industrial waste (Example in DOE G 450.1-2) • Covered under job performance (goal setting) for individuals responsible for reporting • Site/Operations Office Plan to achieve the Secretary’s P2 and Energy Efficiency Leadership Goals • P2 • Energy Efficiency • Transportation

18. Areas of Question Environmental Management Program • Routine vs Non-Routine program tasks • Non-routine (captured in documentation as noteworthy practices) • Use of surface water for secondary cooling • Capture groundwater discharge from NuMI project to supplement ICW system surface water • Wildlife Management and Natural Flora Protection • Manage deer population to determined population density to reduce damage to natural vegetation

19. Concluding Remarks • Fermilab has an effective program for environmental management • Open for continual improvement • Centralization • EMP • Awareness • General Employee • Hazard Identification