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Acquisitions Formula CLIC Spring Workshop

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Acquisitions Formula CLIC Spring Workshop. Pam Arbeeny Donna Arment Collection Management Librarian Technical Services Librarian Fort Lewis College Durango Public Library

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Acquisitions Formula CLIC Spring Workshop

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  1. Acquisitions FormulaCLIC Spring Workshop Pam Arbeeny Donna Arment Collection Management Librarian Technical Services Librarian Fort Lewis College Durango Public Library March 22nd, 2007

  2. Acquisitions Formula • Charge • Literature Review • Determining the Factors • Weighting the Formula • Gathering the Data • Calculating the Results • Final Report

  3. The Charge • Allocating the Materials Budget • Collection Management Team • Allocation before formula • Liaison Departments • Use of the General Fund • New Courses or Departments added

  4. Literature Review • Dividing the Duties • Bibliography • Databases • Listserv • Book Prices • College Catalog • Review College and University Web Sites

  5. Literature Review • Bibliography • Books • “Guide to budget Allocation for Information Resources” Edward Shreeves, editor • “Acquisitions Management & Collection Development in Libraries” • by Rose Mary Magrill

  6. Literature Review • Databases • One member was charged with searching the professional databases • Each member was given several articles to review and summarize

  7. Literature Review • Listserv • One member was charged with surveying COPLAC Libraries (Council on Public Liberal Arts Colleges) • 13 Libraries Responded ( 24 total) • 7 had allocation formula • 1 quit • 5 used other allotment methods • Collection Development Policy • Broad Library of Congress categories • Historical Pattern, plus credit generation

  8. Literature Review • Listserv Questions • How does your library allot funds for individual disciplines as well as interdisciplinary programs such as Honors and General Education? • Does your allotment procedure cover only books? • When did your library last review its allotment procedures? • How do you factor in changing priorities or seed money to support newly instituted programs?

  9. Literature Review • Bowker Annual of Library & Book Trade Information • One member researched Bowker Annual and the internet for Average book prices. • College Catalog • Each member was given a section for review • Review College & University Web Sites • One member researched the Internet

  10. Determining Factors • Internal Factors • Included • By Specific Department or disciplines • Student FTE • Faculty FTE • Number of Course Offered • Excluded • Interdisciplinary Courses • General Studies • Transitional Studies • Thematic Studies • Honors

  11. Determining Factors • Internal Factors (con’t) • Excluded • Remove all areas not Discipline related • Reference • General Fund • Government Documents • Designated a pre-formula amount and allocated it these areas • Library Instruction 150 • Circulation Statistics • Interlibrary Loan Statistics

  12. Determining Factors • External Factors • Included • Amount of Materials Published in Discipline • Cost of Materials Published in Discipline

  13. Weighting the Formula • What weight to assign each factor • Other Colleges & Universities • Weighted external Factors more heavily • We felt • Emphasizing Course offering • Student FTE • Fit Reed Libraries’ Mission Statement

  14. Weighting the Formula • Final Formula • 35% Student FTE by Department • 10% Faculty FTE by Department • 25% Courses Offered by Department • 15% Amount of Materials Published by Discipline • 15% Cost of Material Published by Discipline

  15. Gathering the Data • Campus, Office of Institutional Research • Student and Faculty FTE by Department • Courses Offered by Department • Literature & Internet • Amount of Material Published by Discipline • Cost of Material Published by Discipline

  16. Calculating the Results • Find an Excel Wiz! • Plug in the data • Total Book Budget for 2003-2004 $30,350 • Deduct the areas not Discipline related • Reference $5,000 • General Fund $2,000 • Government $1,000 • Final Formula

  17. Final Report • Cover Memo • Three Page Summary • Bibliography of Sources • Summary of COPLAC Responses • Excel Spreadsheet of Book Budget Allocation Formula • Revisions

  18. Acquisitions Formula Questions? Contact Information Pam Arbeeny Arbeeny_p@fortlewis.edu Donna Arment armentdl@ci.durango.co.us

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