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Organizing FFA Meetings with Parliamentary Procedure

Discover how to effectively organize your Future Farmers of America (FFA) meetings using parliamentary procedures as outlined by Robert’s Rules of Order. This guide will help you focus on one agenda item at a time, foster respectful discussions, and ensure that both majority and minority rights are upheld. Learn the proper use of the gavel, motions, amendments, and methods to adjourn or call for a division of the house. By mastering these procedures, you'll be well-equipped to lead successful meetings surrounding topics like FFA Camp, conventions, chapter banquets, and fundraising activities.

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Organizing FFA Meetings with Parliamentary Procedure

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  1. Organizing your FFA meetings Using Parliamentary Procedure

  2. What is Parliamentary Procedure? Parliamentary procedure is a systematic way of organizing meetings. Parliamentary procedure is governed by Robert’s Rules of Order.

  3. Purposes of Parliamentary Procedure • To focus on one item at a time • Extends courtesy to everyone • Observes the rule of the majority • Ensures the rights of the minority

  4. The Gavel • The president uses the gavel to control aspects of the meeting. • The number of taps determines the meaning.

  5. Number of taps One Tap • Tells members to be seated • Used after passing or rejecting a main motion • Used after the announcement that the meeting is adjourned

  6. Number of taps Two taps -calls the meeting to order Three taps -symbol to rise during opening/closing ceremonies Series of taps -used to bring the group to order

  7. Motions

  8. Main Motion • Used to get group approval for a new project or some other course of action • Wording: “I move” NOT “I make a motion”

  9. Main Motion • Requires second • Debatable • Amendable • Majority vote required • Can be reconsidered

  10. Amendments • Used to change a main motion • 3 ways to amend: addition, substitution, striking out • Wording: “I move to amend the motion”

  11. Amendments • Requires second • Debatable • Amendable • Majority vote required • Can be reconsidered

  12. Adjourn • Used to end a meeting • Wording: “I move to adjourn”

  13. Adjourn • Cannot be debated • Cannot be amended • Cannot be reconsidered • Requires second • Requires majority vote

  14. Appeal • Changes a decision made by the chair • Wording: “I appeal the decision of the chair”

  15. Appeal • Requires a second • Debatable • Can be reconsidered • Not amendable • Majority vote required

  16. Point of Order • Used when one believes a parliamentary error has been made • Wording: “I rise to a point of order”

  17. Point of order • Not debatable • Amendable • Does not require second • Cannot be reconsidered • No vote required

  18. Division of the House • Calls for a counted vote • Wording: “I call for a division of the house.”

  19. Division of the House • Not debatable • Amendable • Does not require second • Cannot be reconsidered • No vote required

  20. Lay on the table • To postpone a motion to the next meeting • Motion must be taken from the table at the next meeting to be discussed • Wording: “I move to lay this motion on the table”

  21. Lay on the table • Requires second • Not debatable • Not amendable • Cannot be reconsidered • Majority vote

  22. Previous question • Used to stop debate and vote • Wording: “I move to previous question”

  23. Previous question • Second required • Not debatable • Not amendable • Can be reconsidered before vote • 2/3 vote required

  24. Refer to committee • Used to gain more information on a motion before voting • Wording: “I move to refer this motion to a committee to report at our next meeting.”

  25. Refer to committee • Second required • Debatable • Amendable • Can be reconsidered • Majority vote

  26. MISSION POSSIBLE Your mission should you choose to accept it (and you will), is to hold a meeting using parliamentary practices based on one of the following topics: • FFA Camp • FFA convention • Chapter banquet • Chapter fundraising

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