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Do It Now

Do It Now. Office and Time Management. Rationale. It seems like there is always more on your plate than you know what to do with but good planning of use of your time will help you deal with this. Objectives. Upon completion of this training, the participant will be able to:

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Do It Now

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  1. Do It Now Office and Time Management

  2. Rationale • It seems like there is always more on your plate than you know what to do with but good planning of use of your time will help you deal with this.

  3. Objectives • Upon completion of this training, the participant will be able to: • Recognize the difference between tasks that support objectives and those that distract from completing objectives. • Deal appropriately with tasks that are distractions. • Respond appropriately to those sending tasks and/or data. • Handle the “In-Box” appropriately in a timely manner. • Develop and make efficient use of a to-do list. • Organize office data and files in a manner that is supported throughout the agency.

  4. Do it now • Proactive people do it now by doing the right things on time

  5. Proactive people initiate actions rather than wait to be prompted

  6. APO Objectives • Know your objectives

  7. Choose to act

  8. Act Effectively

  9. Starting to Act Now • Responding is key

  10. Responding to communication has 5 possible actions

  11. Acting Now • Includes dealing with the “In Box”

  12. Deciding Not to Act is an Action • If not relevant to your objectives, consider not doing it.

  13. Acting Now • Includes creating a to-do list

  14. Acting Now • Includes creating a to-do list

  15. Prioritize your to-do list

  16. Priority rating dos and don’ts for your to-do list

  17. Take control of your time

  18. Microsoft Outlook Task Timeline

  19. Microsoft Tasks

  20. Assigning Tasks

  21. To-Do Lists

  22. Tasks and To-Do Bar Help • Tasks • http://office.microsoft.com/en-us/outlook/CH100744081033.aspx • To-Do Bar • http://office.microsoft.com/en-us/outlook/CH100744091033.aspx

  23. Structure Your Information • Store your hardcopy and electronic information

  24. Information structure

  25. Information structure

  26. Information structure

  27. Information structure

  28. Summary • Know your objectives (APO) • Choose to act • Act effectively • Decide to act or decide when it is appropriate not to act when new requests come along • Prioritize • Use your time wisely • Avoid procrastination • Use available tools such as Outlook Tasks • Structure your information and records

  29. You have completed the module. You should now complete the learning assessment.

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