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SMS-TO3 January 30, 2004 Project Review

SMS-TO3 January 30, 2004 Project Review. Presented to NDOT Safety Engineering by IMGS David Doerter Friday, February 6, 2004. SMS Monthly Status Report Version 0.5 January 30, 2004. Revisions. Contents. Project Overview Status Overview Current Stage Project Indicators

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SMS-TO3 January 30, 2004 Project Review

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  1. SMS-TO3 January 30, 2004 Project Review Presented to NDOT Safety Engineering by IMGS David Doerter Friday, February 6, 2004 SMS Monthly Status Report Version 0.5 January 30, 2004

  2. Revisions NDOT SMS Committee

  3. Contents • Project Overview • Status Overview • Current Stage • Project Indicators • Critical Issues • Cost Status • Technical and Schedule Status • Issues and Concerns • Risks • Document List • Summary and Discussion NDOT SMS Committee

  4. Project Overview

  5. Project Overview NDOT SMS Committee

  6. Project Overview –Description Project Description: SMS is a multi-phased project to develop a Statewide Roadway Safety Management System to compile and analyze statewide crash data, inventory high crash locations, analyze crash causation, model solutions, evaluate, and program overall roadway safety at NDOT. Business Problem Solved: Plan, design, construct, and implement a computer system to replace outdated existing legacy system. NDOT SMS Committee

  7. Kelly Anrig Safety Engineering Asst. Chief SMS Steering Committee Chuck Reider, Chairman Gerald Dildine SMS Steering Committee SMS Project Manager Members GIS Contractor Crossroads Jeff IMGS Accident Data Entry Contractor DP Analyst Data Processing Dave Doerter Jeff Cullen Nancy Terwilliger IMGS PM DP Analyst Charlie Cerocke Phil Hardy Roadway Systems Tech Lead Jeffrey Tomlinson Jerry Pieretti Technical Analyst Senior Safety Coordinator Jeff Fiore Technical Analyst Theresa Pacheco Safety Analyst Bruce Aquila Technical Analyst Ben Grissom Sean Davies Locaton Technical Analyst Chris Klimm Eric Warmath Technical Analyst GIS Coordinator Michael Bish GIS Analyst Project Overview -Organization NDOT SMS Committee

  8. Status Overview

  9. Under Control Increased Oversight Critical Issues *Outline on Status Symbol indicates prior review status 1. Cost from IMGS cost perspective. No NDOT cost impact. 2. Schedule status based on project extension to Jan. 31, 2004. Status Overview 1 2 NA NDOT SMS Committee

  10. Status OverviewInc. Oversight Task • Tasks: 4 LRS Migration, 5 Event Migration, 8 Maintenance Report, & 11 HAL Prototype • Task Description • Issue: Tasks are behind schedule and will run past the contract end date of January 31, 2004. • Impact: • Recommended Action: Continue work until complete. • New Direction: None. Estimate that project is within weeks of completion. NDOT SMS Committee

  11. Status OverviewCritical Task • Tasks: All tasks except Kick-off, JumpStart Support, and CrossRoads Coordination. • Task Description • Issue:Costs for tasks exceed budgeted estimates due to unanticipated difficulty with data migration effort and underestimation of effort to perform tasks. • Impact: IMGS project financial difficulty. Underestimation of effort also negatively impacts schedule. No cost impact to NDOT. • Recommended Action: Continue to perform work necessary for a successful project. • New Direction: None. Estimate that project is within weeks of completion. NDOT SMS Committee

  12. Cost Status

  13. Cost Status Overview • SMS Task Order 3 (5) - (awarded 01/01/03, PoP thru 10/31/03, extended to 1/31/04) • Total Funding Available $ 305,050 • Less Expended (as of 10/31/03)$ 299,616 • Funding Remaining $ 5,434 • Monthly Burn Rate Estimated at $ 23.5K(Travel Estimate + Labor Estimate) • Remaining Funding Estimate (through 1/31/04): • 0.23 months of funding remain to cover 0 remaining project months (Funding Remaining / Burn Rate) • Travel Estimate - $ 5,399 • Labor Estimate - $ 35 NDOT SMS Committee

  14. Invoice Status • Invoice Status • Total Invoiced thru11/28/03 $ $244,688.75 • Invoice #MPJ0003445 (pd.) $ 15,852.70 • Invoice #MPJ0003587 (pd.) $ 18,515.00 • Invoice #MPJ0003877 (pd.) $ 18,697.50 • Invoice #MPJ0003994 (pd.) $ 16,692.50 • Invoice #MPJ0004164 (pd.) $ 13,446.56 • Invoice #MPJ0004438 (pd.) $ 76,702.50 • Invoice #MPJ0004738 $ 84,781.99 • Total Paid $159,906.76 • Net Outstanding$ 84,781.99 NDOT SMS Committee

  15. Budget / ActualComparison by TASK Note: Travel and expenses are not current and will be updated after IMGS updates invoicing. Believe travel is actually 100% used.. NDOT SMS Committee

  16. Cost Status Summary (Cumulative) NDOT SMS Committee

  17. Technical and Schedule Status

  18. Schedule Status By Task 1Q03 4Q03 1Q04 2Q04 2Q03 3Q03 TASK 1/03 Kick-off 3/03 Req Update 2/04 ATP 12/03 LRS Data 2/04 Event Data 2/04 Training 8/03 Support 4/04 Maint Req 2/04 Coordinate 11/03 Project Mgt 2/04 HAL P-Type 2/04 Baseline – Original Plan LRE – Latest Revised Estimate NDOT SMS Committee

  19. Schedule Status - Deliverables NDOT SMS Committee

  20. Schedule Status – Deliverables (cont.) NDOT SMS Committee

  21. Issues and Concerns

  22. Issues and Concerns • Concern: See critical tasks. • Cause: • Impact: • Corrective Action / Recommendation: • Get Well Date: NDOT SMS Committee

  23. Risks

  24. Risks NDOT SMS Committee

  25. Risks NDOT SMS Committee

  26. Document List

  27. Document List NDOT SMS Committee

  28. Document List NDOT SMS Committee

  29. Document List NDOT SMS Committee

  30. Document List NDOT SMS Committee

  31. Document List NDOT SMS Committee

  32. Document List NDOT SMS Committee

  33. Summary Comments

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