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OCFO Decision Support Capabilities Improvement Project

The OCFO Decision Support Capabilities Improvement Project aims to enhance financial decision-making by providing comprehensive, accurate, and timely information for decision makers and analysts. This multi-year initiative (2005-2009) focuses on integrating fragmented financial data across various systems, improving reporting tools, and facilitating user training and support. The project emphasizes delivering high-quality financial reporting in a cost-effective manner, fostering strong collaborations between OCFO and BLIS, and continuously raising financial management standards.

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OCFO Decision Support Capabilities Improvement Project

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  1. OCFO Decision Support Capabilities Improvement Project Finance Network Chuck Axthelm November 18, 2005

  2. Agenda • OCFO Strategic Plan • Current decision support environment • Decision Support (DS) project overview • Project Team • Deliverables

  3. OCFO Strategic Plan • Multi-year plan (2005-2009) • “Create highly effective, efficient, and compliant approach to support scientific mission of LBNL” • Greatest capability for least cost • Continually raise professional financial management standards • Each OCFO employee to receive a copy next week

  4. Strategic Approaches • More steamlined organization • Innovative leadership and services • Financial stewardship with focus on controls and accountability • Enhanced sponsor partnerships • Financial & resource information: timely and accurate

  5. Information Improvement Projects • Budget System: funding & planning • Weekly effort & cost reporting • FTE data • Supply Chain: Pcard data • Gelco upgrade: travel data • Decision Support Capabilities Improvement: relevant & timely information

  6. Current decision support environment • Fragmentation of financial data • Across FMS, IRIS, BLIS, Excel, etc. • Spreadsheets and databases not integrated • Ineffective analytical/reporting tools • No standard “official” reports • Limited support for users • Demands for solutions/support outweigh available resources • Enhancement requests for data, reports not well-coordinated

  7. Decision Support Project Objectives • Provide decision makers and analysts easy access to relevant, timely and accurate information • Deliver cost effective financial decision support system for financial reporting & analysis

  8. DS Project - Critical Success Factors • One user interface for financial data, reporting & analysis tools • IRIS v2 retired • BLIS addresses users needs • High impact data added to BLIS • Effective standard reports deployed • Improved analysis & reporting tools • Timely completion of other OCFO strategic plan projects • Program established for on-going, sustained system improvements and user support/training

  9. Win-Win Opportunity for OCFO/BLIS • BLIS provides OCFO with an environment, platform and tool set for developing & delivering decision support information to users • Decision Support Project provides BLIS with a significant, focused application of its technology

  10. Core DS Project Team • Office of the CFO • Chuck Axthelm, Mgr, Field Operations* • Faye Mitschang: Mgr, General Sciences Finance Center • Minh Huebner: Budget Officer • Lauretta Corsair: Mgr, Financial Systems & Reporting • David Hathaway: Mgr, General Accounting • IT Division • Vik Bhatia: Mgr, Data Warehouse & Decision Support Systems • Rich Nosek: Mgr, Financial Systems * Project Director

  11. FY2006 Project Focus • Developing project mgt plans • User/stakeholder communication • Setting data & reports priorities • IRIS migration/retirement strategy • Cognos ReportNet upgrade (Ph 1) • Additional data: FTE, funding, res cat hierarchy, other tbd • New reports: FTE/effort, BMR with costs & funding, B&R status, others

  12. Future Deliverables • Data: Cost plans, 737 data, detail ledger, PO/AP data, travel, WFO proposals • Reports: High priority IRIS reports; funding transactions, one-line award mgt report, proposal reports • User training & support services • ReportNet phase 2 • Post project enhancement plan

  13. In Summary: • The OCFO strategic Decision Support Capabilities Improvement Project is multi-year effort • Focuses on meeting high priority PI and analyst information needs in a cost effective approach • Dependent upon completion of other OCFO strategic projects • Creates synergy with BLIS • Consolidates existing IRIS reporting with expanded capabilities

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