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Electronic Document Submission Tool

The Hennepin County Electronic Document Submission Tool enhances the efficiency of recording documents by allowing electronic submissions. With this tool, document processing time drastically reduces, enabling same-day service instead of the traditional 14 days. Designed for attorneys, local banks, and title companies, it utilizes the Minnesota Electronic Recording Schema. Various systems, including US Recording, Trimin, and Fidlar, can be integrated. Users can authenticate, select document types, and submit electronically while maintaining workflow efficiency. The system promotes electronic document acceptance across Minnesota counties.

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Electronic Document Submission Tool

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  1. Electronic Document Submission Tool Hennepin County & West Central Indexing

  2. Overview • Advantages to County to Record Documents Electronically • Experience to Date • Way to Get More Submitters • Current Methods to Submit documents Electronically • Submission Tool by WCI

  3. Advantages to County to Record Documents Electronically • Nine People Touch Document To Record In The Paper World - Taking 14 Days To Process • One Person Can Process Full Transaction In Electronic World - Taking From 1 To 60 Minutes • Same Day Service Becomes Possible

  4. Experience to Date • Hennepin One Of 5 Pilot Counties • Accepting Following Documents: • Satisfactions Of Mortgages • Certificates Of Release • Assignments • Working on Mortgage Schema • Others • Way to Get More Submitters

  5. Current Methods to Submit documents Electronically • Use US Recording’s System • Buy Trimin System • Buy Fidlar System • Build your own System • Or Free System • http://dev.westcentralindexing.com/ErerSub2/

  6. Tools Features & Benefits • This system is built with three core technical principals • Use the Minnesota Electronic Real Estate Recording Schema as the base of data input and output • Use the Minnesota proposed communications standard for submission communications • Use the Minnesota Universal Convayencing Blanks as the template for rendering the documents • This system can be modified when the Minnesota Standard changes • This system will allow for submission to all Minnesota Counties that accept electronic documents for recording

  7. Applications • This system is intended to be used by: • Attorney’s who do low volume document recording • Local banks • Local title plant\closing companies

  8. Specifications • The system has the following components: • User authentication • Document type selection • Document data entry • Document rendering – Pre-submission • Document Submission • Document status and retrieval • Document rendering – Post-submission • The system will not allow the general public to use the system. Users must have previously setup a trust account at the counties they to wish they want to submit electronic documents • The system does not require the user to have a signing certificate at this time – Because the MN ERER Standard allows for basic text signatures, the only party that is required to posses a digital certificate is the party that is submitting the document, that would be the hosting company of this system (This may change

  9. Cost to Submitter • The system as it is designed today does not require any additional fee’s beyond the normal document recording fees • When signing certificates are required, the cost can range from $0 to $500.00 per year • There is a proposed version of this system that will allow the submission of document packages as well as: • Pre-filling document recording information from the users own database systems • Adding business workflow procedures to the submission process • And more…. • Pricing is as yet undetermined for the enhanced version. Initial thoughts are between $1.00 and $3.00 per document • Availability - Testing for this system in Hennepin, Roseau and Wilkin Counties is scheduled for June of 2006 with Go-Live as soon as testing is validated with both Counties Electronic Real Estate Recording Systems

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