Electronic Submission Using GRANTS.GOV

1. Electronic Submission Using GRANTS.GOV

2. Registration • PIs do not register on Grants.gov in order to submit a proposal. UGARF & UGA are already registered with Grants.gov.

3. Getting Started • Start Early • Notify Sharron Thompson and Melissa Mottley at least 30 days prior to submission • What You’ll Need: • Software - Pure Edge Viewer; Adobe Acrobat • eRA Commons Account • Must be entered on application for PI and all co-PIs

4. Time Line • Budget: • The budget should be completed long before the text is completed. Contact Sharron Thompson early in the process for assistance. Allow extra time if you plan to subcontract to other universities or if you will be a subcontract recipient.

5. Time Line • Transmittal Sheet: • Once the budget and justification are complete, the transmittal sheet can be routed through appropriate departments and/or colleges. In most cases, it is not necessary to wait until the proposal is complete since few departments or colleges require a copy of the entire proposal.

6. Time Line • IBR: • All information must be provided to Sharron Thompson a minimum of two (2) business weeks before the due date of the proposal. • Sponsored Programs: • All information must be provided to Melissa Mottley a minimum of five (5) business days before the due date of the proposal. Sponsored programs must submit the proposal to Grants.gov at least 48 hours in advance of the due date.

7. New Terms/ Changes from PHS398 • “Project Narrative” • NIH will use this for the “Relevance” section of the Abstract. Should be no more than two or three sentences using plain language for a lay audience • “Credential” • eRA Commons user name • “Application Filing Name” • PIs last name and the first few words of the proposal title • Percent effort now expressed in terms of “person months” (academic, summer, calendar) • NIH person months conversion tool available for download at NIH website

8. NIH Term New (T-1) Competing Continuation (T-2) Revision or Amendment Competing Supplement PA and/or RFA PI Other Support Literature Cited Consortium Budget Grants.gov Term New Renewal Resubmission Revision Funding Opportunity Announcement (FOA) PD/PI (Combined term) Current & Pending Support Bibliography/References Cited Subaward Budget New Terminology

9. NIH Transition to Grants.gov • PI must be registered with eRA Commons (contact AOR) • All PI personal profiles must be current and match information entered into Grants.gov application • May take up to forty-eight hours for NIH confirmation of registration

10. NIH Grants.gov Instructions • NIH suggests that you use the direct link to Grants.gov from the FOA (Funding Opportunity Announcement) on their website. • NIH will use several “standard” packages • The FOA will indicate which components are required and which are optional. • http://grants1.nih.gov/grants/index.cfm • Click on the Announcement Number • Click on Apply for Grant Electronically • Click on Download (under Instructions & Application)

11. NIH Grants.gov Instructions • Enter your email address in the space provided so that you receive any updates to the FOA • Click on Download Application Instructions • Click on Download Application Package • Enter your Application Filing Name – PI last name and the first few words of the proposal title. • Complete the SF424 before you complete any other form. The information on this form will populate some of the other forms.

12. Proposal Preparation • Complete Application Package • CFDA Number or funding opportunity announcement number will set the required fields for Grants.gov application • Study instructions carefully. Required screens and fields will vary by federal agency based on FOA. • All files to be uploaded are to be non-fillable PDF

13. Subcontracts • Verify subcontract institution is registered in Grants.gov • The PI Emails subcontract budget form as an email attachment to the subcontract institution for them to complete • Subcontract institution’s AOR must return completed budget in Pure Edge format to UGA’s PI with a copy to the respective AOR (Melissa Mottley).

14. Proposal Submission • PI will email the proposal to Sharron Thompson for review. Sharron will email complete package to Melissa Mottley for submission • AOR (Melissa) receives approximately four emails confirming the various stages of proposal receipt • If there are errors in the submission, the PI will receive an email from NIH. It is the PI’s responsibility to notify Sharron and Melissa of the error so that it can be corrected and resubmitted. Proposals with errors must be resubmitted or they will not be reviewed.

15. Helpful Hints • Text uploads must be non-fillable pdf • Don’t create headers, footers, or page numbers for documents submitted to NIH: • After submission, the eRA system will generate a Table of Contents, Assemble the grant image, and include headers (PI name) and footers (page numbers) on all pages

16. Helpful Hints • Introduction on R03 (resubmission) limited to one (1) page. • Budget: Complete only one type (modular or detailed) on Grants.gov. UGA will still require a detailed budget & justification for modular proposals, but do not include both on the Grants.gov application.

17. Announcements Change in Standard Receipt Dates: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-07-001.html Parent Announcements (Formerly Unsolicited or Investigator Initiated Applications): http://grants1.nih.gov/grants/guide/parent_announcements.htm

18. NIH and Grants.gov • NIH Transition Plan http://era.nih.gov/ElectronicReceipt/files/nih_transition_plan.pdf • NIH Electronic Application Process http://era.nih.gov/ElectronicReceipt/ • NIH Avoiding Common Mistakes http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm • NIH Generic Validations Summaryhttp://era.nih.gov/ElectronicReceipt/files/genericvalidations.htm • NIH FAQs http://era.nih.gov/ElectronicReceipt/faq.htm