SIMS Seminar June 2014

1. SIMS SeminarJune 2014 09:30 Registration and Coffee/Tea 10:00 SIMS Summer 2014 Upgrade 10:20School Census Autumn 2014 10:40sims End of Academic Year 11:10 Short Break 11:30 AOB

2. SIMS Seminar June 2014 SIMS Summer Upgrade 2014

3. SIMS Summer 2014 UpgradeSEN In accordance with the introduction of the new SEN Code of Practice which comes into effect from September the SIMS Summer 2014 upgrade will contain the new SEN codes and types.

4. SIMS Summer 2014 UpgradeSEN SEN Codes: From September two new SEN Codes K and E: K - SEN Support E - Education Health and Care Plan (EHC plan)

5. SIMS Summer 2014 UpgradeSEN SENTypes From September two new SEN Types SMEH (social, mental and emotional health) NSA (SEN Support but no specialist assessment type of need)

6. SIMS Summer 2014 UpgradeSEN From September: SEN Type BESD (behaviour, emotional and social difficulties) will be removed. BESD will still be visible for historical need types, but not available to select as a new need and will remain in the reporting dictionary.

7. SIMS Summer 2014 UpgradeSEN - Transition SEN Code Transition Phase (2014/15 Academic Year) During the transitional phase schools will be able to record pupils as having either a statement or an EHC plan. Schools may have some pupils with statements and some who have already moved to EHC plans but no individual pupil can have both.

8. SIMS Summer 2014 UpgradeSEN - Transition SEN Code Transition Phase (Autumn Term 2014) The transitional phase for School Action and School Action Plus change to SEN Support is the Autumn Term 2014. This should fall in line with school practice of termly reviews for pupils who come under the SA/SA+ category. SA/SA+ category is acceptable for School Census Autumn 2014 but will not be acceptable for School Census Spring 2015. Where a pupil was under a category of SA the new code of NSA can be used.

9. SIMS Summer 2014 UpgradePersonnel – Salary Ranges Tools|Staff|Salary Update The Spring 2014 upgrade introduced functionality to use salary ranges. The Summer 2014 upgrade has functionality to bulk update multiple salary ranges with a percentage or an amount

10. School Census Autumn 2014 Free School Meal V Universal Free School Meal

11. School Census Autumn 2014 - FSM The two types of free meal are treated in different ways in SIMS: FREE School Meal (FSM)– Pupils should only be recorded as FSM eligible if they meet the FSM eligibility criteria (ie in respect to family income) and make a claim. So – no change, continue to record FSM eligibility in SIMS.

12. School Census Autumn 2014 - FSM FSM/Pupil Premium Remember Pupil Premium is dependant on FSM eligibility so keep asking for the information from your Years R, 1 and 2 parents.

13. School Census Autumn 2014 - UFSM Universal Free School Meal - from September pupils in Reception, Year 1 and Year 2 can receive a free school lunch through the infant pupil universal entitlement (universal free school meal). These pupils should not be recorded as FSM eligible as they will not attract the (deprived) pupil premium.

14. School Census Autumn 2014 – School Dinner Taken New Panel in School Census Autumn 2014 – School Dinner Taken (on Census Day)

15. School Census Autumn 2014 – School Dinner Taken Only pupils who are entitled to the universal free school meal will be shown School Dinner Taken column can be populated from Attendance or from the Tick All button Alternatively tick each cell

16. School Census Autumn 2014 – Detailed Reports New Report – School Dinner Taken. Note now possible to report on Attendance by Term

17. SIMS Seminar June 2014 SIMS End of Year

18. SIMS End of Academic Year 2014 Before end of academic year 20013/14 (31 August 2014) all schools must have created the new academic year and carried out the promotion routine to determine which year and registration groups your students will be placed in for the new year. If necessary curriculum/timetable assignment can be carried out once the new year has started.

19. SIMS End of Academic Year 2014Dates Create a new Academic Year – dates to use • start date 01.09.2014 • Monday 1 September is a holiday, but we deal with that later • all schools have a Staff Training day on 2nd September, other Staff Training Days can be added to the School Calendar at a later date • Secondary/Upper schools, when timetable is sent to SIMS for the first time please ensure that the from and to dates are as follows: From 01/09/2014, To last day of Term 6 (NOT 31 August 2015)

20. SIMS End of Academic Year 2014

21. SIMS End of Academic Year 2014 Create a new Academic Year Route: Routines, School, Academic Year the process of creating the academic year requires exclusive use of SIMS and can take a long time. Oops – hope they’re not trying to take the registers

22. SIMS End of Academic Year 2014Pastoral Structure Review next year’s Pastoral Structure..... Route: Focus, School, Pastoral Structure, Next Academic Year Structure • use generic Class names. • reuse old registration groups where appropriate • delete any unused or old classes

23. SIMS End of Academic Year 2014Promotion Promotion - routine which tells SIMS what classes pupils will be in next year Route: Routines, School, Promotion Select Override Memberships the first time you carry out the promotion mapping

24. SIMS End of Academic Year 2014Promotion Where pupils do not move up as a Registration cohort individual promotions can be made. Remove the filter to see all classes

25. SIMS End of Academic Year 2014Monday 1 September The academic year has been created with a start date of 01.09.2014. For attendance it is necessary to make 1 September a holiday and therefore apply the # code. Focus, School, School Diary. Select the Academic Year 2014/15. Right mouse click Monday 1 September and select New Public Holiday

26. SIMS End of Academic Year 2014Monday 1 September Select New Term Holiday from the Category drop down

27. SIMS End of Academic Year 2014Class Lists Print Registers and Class Lists Route: Reports, Student Lists, General Student List Use Settings button to enter a date in September

28. SIMS End of Academic Year 2014Class Lists Class Lists Alternatively use Report, Run Reports, Students, Registration Groups (Dated)

29. SIMS End of Academic Year 2014Leavers Leavers Route: SIMS: Routines, Student/Pupil, Leavers Statutory age pupils/students have a leaving date of 31 August 2014

30. SIMS End of Academic Year 2014Year 11 Leavers Leavers Year 11 “As stated in previous years, schools are advised to insert the 27th June 2014 leaving date in September when the school has confirmation that the student is not returning. This process should continue. Obviously there is the issue of what absence code to use between 28th June and the end of term. From the theDfE Absence and Attendance Codes guidance January 2009 please find below an extract taken from page relating to 'X' code, which states that: Under the 2006 Pupil Registration regulations, schools cannot delete Year 11 pupils who intend to remain at the school and enter the Sixth Form (Year 12) from the school registers. Once the pupils have reached the end of their compulsory school-age, which is on the last Friday in June, they can be recorded using this code if the school has not asked them to attend. Using the 'X' code in this way allows the student to stay on roll until the school has confirmation that they have left. “

31. SIMS Pupil Data IssuesPre Admission pupils Assessment Data Viewing Assessment Data for Pre Admission Pupils The Links panel on a pre admission pupils does not include the option to view Assessment data even though statutory End of Key Stage data is included in a ctf and therefore imported into SIMS. How to see this data……………….

32. SIMS Pupil Data IssuesPre Admission pupils Assessment Data In Assessment open the required template either using the Wizard or Focus, Assessment, Template Click Marksheet hyperlink or scroll down to marksheet panel

33. SIMS Pupil Data IssuesPre Admission pupils Assessment Data Click the New button. Expand New Intake Group , tick the relevant group, tick Apply

34. SIMS Pupil Data IssuesPre Admission pupils Assessment Data Save the Template. Return to the Marksheet panel and open the marksheet:

35. SIMS Seminar June 2014 SIMS SOLUS3

36. SIMS SOLUS3 What is it? SOLUS3 is the updated version of the system which currently enables schools and academies to download and upgrade SIMS and other related applications

37. SIMS SOLUS3 Why is it being upgraded? updates can be easily scheduled allowing you to control when you want the upgrade the entire SIMS system can be upgraded without end-user SIMS user involvement SIMS client software can be installed remotely, reducing the need for a workstation visit the potential for local authorities to manage SIMS updates remotely for their supported schools

38. SIMS Solus3 When will this happen? The team will be receiving training on the deployment during July. We will be able to answer more questions about the implementation after this date SOLUS2 is currently available until Autumn 2015 upgrade

39. SIMS Seminar June 2014 FirstClass Housekeeping

40. FirstClass Housekeeping The FirstClass database will shortly be transferred to a new data centre. In order to achieve this transfer the size of the database needs to be reduced Over recent weeks the number of user accounts have been reduced in an effort to bring the database down to the required size But we are not quite there yet!

41. FirstClass Housekeeping So…….. Can all schools please look at the information and conferences, calendars, folders etc. currently stored on FirstClass and let us know which can be removed. Do not remove the conferences yourself as in most cases the icon you see will only be a link to a centrally held container……just give us a list and we will do the rest.