Hurdling through College Work-Study

1. Hurdling through College Work-Study

2. Definition • The Federal Work-Study (FWS) Program is a government subsidized student employment program designed to assist students in financing their post-secondary education. In order to be eligible for Work-Study, students must document financial need every year by completing the Free Application for Federal Student Aid (FAFSA). Undergraduate and graduate students are eligible. Note: The only way for students accepting their Work-Study (WS) award to receive the award amount is to get a job, work up to 20 hours per week, and earn it! Students are strongly encouraged to begin the job search early. Popular Work-Study positions tend to be filled quickly.

3. What is CWS? • What are the advantages of Work-Study Jobs? • Although a WS job should be treated as any other job, it does have several distinct advantages: • Students have the benefit of working in an environment suited to their skills, preferences and possible career goals. • Students and Work-Study employers arrange a work schedule around the class schedule. • Work-Study wages are not counted towards next year's student contribution for financial aid.

4. Introduction • Key Players • Office Functions • Operations • Clarifying Work-Study Procedures

5. Key Players • Financial Aid Office/CWS Office • Career Services • Human Resources • Budgets • Payroll

6. Functions of each Office • Financial Aid/CWS Office • Furnish students with Award Letters • Forward approved PAR’s to Human Resources • Responsible for CWS Federal/ Texas Regulations and Guidelines • Receive PAR and Authorization Forms from Departments • Assist Departments in: Hiring, Student balances, Terminations, Reallocations • Notify departments of student award changes or low limits • Approve pay rates & increases

7. Functions of each Office-Cont’d • Student Services • Receive CWS Authorization Forms from CWS • Initiate CWSAnnouncements • Monitor & train CWS On-Line system • Post job listings on-line • Receive Hire Confirmation Forms • Issue student Authorization Forms

8. Functions of each office-cont’ Human Resources • Input PAR into Payroll system • Receive PAR’s from CWS Office • Verify employment information • Verify and update student addresses and marital status

9. Functions of each office-cont’d • Payroll • Receive timesheets from departments • Reconcile student gross wages • Process timesheets and issue checks • Send out W2’s • Receive approve Reallocation Forms from CWS Office

10. How CWS Works • All department post CWS positions on line • Student review posting and select positions and complete application on line • Department reviews application. Interview Applicants • Department sends selected applicant with Hire Confirmation Form to Career Services • Career Services gives student Authorization Form

11. How CWS Works • Department has student complete Personnel paperwork • Department sends Hiring PAR and Personnel paperwork to CWS Office, Rm 23 E. Cullen (not Human Resources) • Student is not allowed to work until the student present the department with a Authorization Form

12. Discussion • Beginning this year Federal CWS and Texas CWS both carry a 75/25 split. • Departments will still have to make sure student is in perspective positions

13. Contacts: • CWS – Treanell Scott Asst Director X3-9065 CWS – LaChondra Mack Coordinator X3-9052 CWS - Roquinshunta Hamilton CWS Clerk X3-9057 Payroll –Margaret Busch – X3-8770 Reallocations – Pat Howard – X3-8876 Human Resources – X3-5771