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IMPLEMENTATION OF TWINNING INSTRUMENT IN TURKEY

How to Draft a Twinning Work Plan workshop / Bak u 25-26 February 2008. IMPLEMENTATION OF TWINNING INSTRUMENT IN TURKEY. BAŞAK İLİSULU Twinning NCP SECRETARIAT GENERAL FOR THE EUROPEAN UNION AFFAIRS 2 6 February 2008 - B aku. Funded by the European Union.

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IMPLEMENTATION OF TWINNING INSTRUMENT IN TURKEY

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  1. How to Draft a Twinning Work Plan workshop / Baku25-26 February 2008 IMPLEMENTATION OFTWINNING INSTRUMENT IN TURKEY BAŞAK İLİSULU Twinning NCP SECRETARIAT GENERAL FOR THE EUROPEAN UNION AFFAIRS 26February 2008 - Baku Funded by the European Union Implementation of Twinning and TAIEX operations in Azerbaijan Implemented by ECO

  2. Beginning … A technical support mechanism improved by the European Commission in 1998 → to prepare for enlargement Turkey’s involvement → 2002 ENPI countries

  3. Turkey-EU Pre-Accession Financial Assistance 2002 – 126.000.000 € 2003 – 144.000.000 € 2004 – 250.000.000 € 2005 – 300.000.000 € 2006 – 500.000.000 € Around 1/3 of funds allocated to institutional building 2007 – 498.000.000 € IPA Structure

  4. KEY PLAYERS OF TWINNING IN TURKEY

  5. Key Players BC PL, RTA counterpart, BC experts, beneficiary administrations MS PL, RTA, STEs, MTEs, MS administrations BC NCP(National IPA Coordinator) CFCU – decentralised system (DIS) ECD

  6. Inputs of MS & BC Partners Political commitment Joint preparation of twinning contract Forming a joint “work plan” in the framework of the twinning contract Support for implementation

  7. PROGRAMMING, MANAGEMENT & MONITORING OF TWINNING

  8. Process in Turkey

  9. Process in Turkey

  10. Process in Turkey

  11. Role of NIPAC/NCP Coordination of financial assistance Preparing beneficiaries for twinning Assistance for selection and evaluation Monitoring Solving problems of projects RTA’s horizontal issues Approval of the final report Call-centre for twinning !!!

  12. Role of ECD Programming with EUSG Transparency and equality of selection General coordination for efficiency of twinning mechanism Contracting assistance Monitoring with EUSG Visibility of EU

  13. Role of CFCU Budgetary aspects in contract Contracting according to EU rules and procedures Confirms addendum Controls compliance of financial report Payment agent Carries out tendering and contracting of private sector inputs

  14. Number of TwinningProjects (2002-2007)

  15. Reasons for the Cancelled Projects SECRETARIAT GENERAL FOR THE EUROPEAN UNION AFFAIRS

  16. Twinning Projects per Sector (2002-2006) SECRETARIAT GENERAL FOR THE EUROPEAN UNION AFFAIRS

  17. Member States Bidding (2002-2006)

  18. MS Involvement in Twinning Process in Turkey (2002-2006) SECRETARIAT GENERAL FOR THE EUROPEAN UNION AFFAIRS

  19. Why Twinning is Challenging Extra workload Human resources needed RTA will see also dark sides and problems Bureaucratic Partners need time to understand your structure, local context

  20. Why Twinning is Good Improved institutional capacity Networking, international contacts Technical assistance and practical advice Documentation, internships, best practice Can open doors Facilitates decision making Partnership Long term relationship

  21. Problems We Face Lack of logistical support of beneficiaries Insufficient ownership and political support Missing PIUs Extra workload of experts due to other responsibilities at beneficiary institutions Sustainability problem of project teams

  22. Problems We Face Unsatisfactory ambition for coordination with other institutions Language problem Technically unsatisfactory STEs Lack of ownership of mandated bodies RTA / language assistants Cultural differences

  23. Problems We Face Horizontal issues: Status of RTAs Residence and work permits of RTAs Transfer of their car, house appliance Tax problem Strict twinning rules, detailed and long procedures

  24. Troubleshooting MS and BC PLs should attempt to resolve problems – Communication !! In case of lack of solution by PLs: consult Steering Committee inform NCP inform ECD

  25. Hints … Enthusiasm Tailor-made and concrete proposals Selection meetings Additional method / approach STE’s expertise and availability Ownership

  26. Twinning Contract **Twinning partners agree on a detailed Work Plan with corresponding budget setting out exact responsibilities to reach activity and the means to achieve them, with benchmarks to measure.

  27. Twinning Contract TC > List of services MS will provide Legal document that commits all parties * to achieve the desired results, * the order they must take place, * persons responsible for activities Contains the specific objective of the project, covering organisation, legislation, training, IT ...

  28. Twinning Contract Contract should clearly state: references to other projects – to avoid overlaps co-ordination tools: project Steering Committee careful consideration of risks duration of the project: 2-3 months longer than the work schedule, contracting and disbursement deadline should be considered time schedule logical sequence of the activities study visits, seminars, workshops, internships – these should also directly contribute to the achievement of the results Full coherence between WP schedule and budget

  29. Hints for Contracting ... Logical sequence of activities Project teams allocated Clear benchmarks to measure success Detailed tasks – flexibility Realistic timeframes Budgetary allocations

  30. Hints for Contracting ... Communication and reporting channels Consortium → coordination distribution of tasks 1st reference → Twinning Manual 2nd reference → Twinning Contract The quality of the contract is considered crucial for the success of the project

  31. Choosing the right instrument Realistic results Making a good selection Importance of political support and ownership Cooperation between institutions in Turkey – structure of Steering Committees Project management Joint exercise !!! Learnings from Twinning

  32. Team work culture BC shall know exactly what they want Preparing more detailed contracts Twinning procedures Flexibility of twinning rules (language assistants, seminar venues..) Learnings from Twinning

  33. “Multiplier Effect” > EU funds Long-term planning Take advantage of the twinning project for work you have to do anyway !!! Learnings from Twinning

  34. THANK YOU! Basak ILISULU Twinning NCP of Turkey Secretariat General for the EU Affairs Tel: +90 312 285 77 20 ( ext. 170) Fax: +90 312 284 41 92 E-mail:bilisulu@abgs.gov.tr

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