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Leisure Facilities Management Procurement - Bidders' Open Day

Join us on 13 June 2012 for an open day presenting the opportunity to procure leisure facilities management services. Explore Beau Sejour and Footes Lane, followed by procurement details. Meet key team members and understand the Guernsey context. Get insights into the procurement process, timelines, and ask questions.

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Leisure Facilities Management Procurement - Bidders' Open Day

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Presentation Transcript

  1. Leisure Facilities Management Procurement • Bidders’ Open Day • 13 June 2012

  2. Today’s Itinerary • 10:30 Welcome and presentation • 10:45 Tour of Beau Sejour • 12:45 Lunch • 13:30 Minibus to Footes Lane for tour • 15:00 Minibus to airport

  3. Background • Fundamental spending review • Executive Leadership Team has recommended outsourcing of leisure facilities if: • target level of savings can be achieved • level of quality can be maintained • Benign market, comparatively strong economy • Leisure service runs at net operating cost of in excess of £800k

  4. Project team and decision making • Dave Chilton (Chief Officer, Culture & Leisure) • Keith Gallienne (Director of Leisure Services) • Yousof Khan (States lawyer) • Colin Thorburn (Estates Manager) • The Sports Consultancy (Chris Marriott and Simon Molden) • Project team and board reports to Executive Leadership Team • Ultimate decision rests with States of Deliberation.

  5. The Guernsey context • Crown Dependency • Housing control regulation • Opportunity to understand this better through clarification sessions with Director of Housing Control • No TUPE regulation but staff will be transferred under similar process

  6. The opportunity • Beau Sejour • Pool, gym, 12-court hall, theatre, conference hall, outdoor pitches • Underwent £9m refurbishment in 2002 • Footes Lane • island’s main outdoor sporting arena • grass pitch, athletics track and stand • ATP and football/rugby pitch • 10-year management contract • Grounds maintenance staff to remain in-house • Sports development will remain in-house (Sports Commission)

  7. The opportunity • Asset management responsibilities matrix to be released with ITT documentation • Condition surveys to be undertaken • Utilities • Legal agreement will be drafted in-house • Sensible approach to risk allocation to achieve best value

  8. Procurement process • PQQ • Invitation to tender (max. 6 bidders shortlisted) • Final tender

  9. Procurement timetable

  10. Questions & answers

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