DATA DRIVEN COURSE REDUCTION

1. Ron Manzoni, Interim President, Cuyamaca Community College Dr. Mary Kay Rudolph, Vice President of Academic Affairs, Santa Rosa Junior College DATA DRIVENCOURSE REDUCTION Data Drive Course Reduction CCCCIO Conference October 22, 2009

2. REDUCING SECTIONS Assumption: There is an FTES goal for the academic year. • Determine fall and spring FTES needs • Back into summer, intersession, off-campus and non-credit • Criteria and general guidelines • Accurate information re: number of courses Data Drive Course Reduction CCCCIO Conference October 22, 2009

3. PHASE 1: FOUNDATION FOR PLANNING • Determine FTES goal for the academic year. Does it include unfunded FTES? • Determine fall and spring FTES goals. Include credit, open entry/open exit and non-credit. • Determine summer and intersession FTES goal. • Determine average FTES/section for contract faculty for fall and spring semesters. Data Drive Course Reduction CCCCIO Conference October 22, 2009

4. PHASE 1: FOUNDATION FOR PLANNING (continued) • Determine average FTES/section for adjunct/overload faculty for the fall and spring semester. • Determine average FTES/section for summer. • Identify the part-time/overload budget for the academic year: line item budget and actual. • Determine average cost for adjunct/overload faculty (use actual cost when possible). Data Drive Course Reduction CCCCIO Conference October 22, 2009

5. PHASE II: PLANNING FALL AND SPRING SEMESTERS • Determine the number of sections to be assigned to contract faculty and estimated FTES for contract faculty. • The balance of the FTES goal is assigned to overload and adjunct faculty. • Determine the estimated (where possible actual) adjunct/overload cost for each semester. Data Drive Course Reduction CCCCIO Conference October 22, 2009

6. PHASE III: PLANNING SUMMER AND INTERSESSION • Back into summer and intersession after allocating FTES for fall and spring. • Schedule the number of sections to reach FTES goal. Data Drive Course Reduction CCCCIO Conference October 22, 2009

7. GUIDELINES FOR SCHEDULING WHENSECTION REDUCTIONS ARE NEEDED • Total sections will be based upon sections scheduled as of a census date for the previous fall or spring semester (only count sections with an instructor cost). • A section will be considered as 3 units or 3 hours. Variation of units and hours will be identified as equivalent to the 3-unit/hour standard. For example, a class that meets for 6 hours will be equivalent to 2 sections. • Concurrent sections equal one section, even if the FTEF is distributed to each section. • Sections to be scheduled will be identified prior to a final galley proof. Data Drive Course Reduction CCCCIO Conference October 22, 2009

8. GUIDELINES FOR SCHEDULING WHENSECTION REDUCTIONS ARE NEEDED (continued) • Day, evening, off-campus and online programs will be planned to maintain the best selection of courses for students. • Contract faculty may have to be scheduled for evening, off-site and/or online sections to meet program and student needs. • Determine total sections to be assigned to contract faculty and the average FTES/contract faculty. • Determine total sections remaining for overload/adjunct faculty and the average FTES/overload-adjunct section. Data Drive Course Reduction CCCCIO Conference October 22, 2009

9. GUIDELINES FOR SCHEDULING WHENSECTION REDUCTIONS ARE NEEDED (continued) • Consider the feasibility of grant funds paying for some sections. The FTES for such sections would not be counted for apportionment. • Consider moving some courses to the fee-based Community Services program. • FTES for approved large class bonus sections will be summed and the total used to adjust (reduce) Division/Department sections. • Adjunct cost for retirees will be summed and divided by the average adjunct cost ($3,900) to determine and used to adjust (reduce) total sections for a Division/Department. Data Drive Course Reduction CCCCIO Conference October 22, 2009

10. GUIDING PRINCIPLES FOR FALL 2009COURSE CANCELLATIONS • The highest priority for course preservation goes to those that are critical to the mandated mission of the College (transfer, Career Technical Education, degree programs, Basic Skills, Economic Development). • Critically evaluate reducing sections of a course where there are multiple sections of the same course. • Respect the value of the primary sites and the necessity of retaining curriculum depth at those sites. • Keep electives to the minimum needed for transfer, degree programs, certificate completion or workforce skills needed for business and industry, in conference with Counseling. Data Drive Course Reduction CCCCIO Conference October 22, 2009

11. GUIDING PRINCIPLES FOR FALL 2009COURSE CANCELLATIONS (continued) • Consider the impact of cancelling courses in those programs that have a business operation component which is dependent upon student enrollment. • Evaluate the additional costs of offering some courses, such as facilities rental, against college mission and community need. • Course enrollments (and course history) will be scrutinized carefully in conjunction with the principles listed above, with the understanding that there are important reasons why some classes, by necessity, are kept small. • During schedule development the District and the faculty bargaining unit will consult to assure that the faculty contract is being followed. Data Drive Course Reduction CCCCIO Conference October 22, 2009

12. USEFUL INFORMATION • FTES/section • Four semester average • Recent trend • Decision Support System: a way to project and track FTES Data Drive Course Reduction CCCCIO Conference October 22, 2009

16. ADDITIONAL ISSUES • Large College Issues • Small College Issues • Multi-College District Issues • Other • Example: “Strict Cancellation Guidelines” (handout) Data Drive Course Reduction CCCCIO Conference October 22, 2009