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Communities That Care

Communities That Care. Community Assessment Training. Today’s Topics. Module One: Overview Module Two: Collecting Archival Data Module Three: Identifying Priorities Module Four: Preparing the CAR Module Five: Using the PAYS Report Module Six: Next Steps.

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Communities That Care

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  1. Communities That Care Community Assessment Training

  2. Today’s Topics • Module One: Overview • Module Two: Collecting Archival Data • Module Three: Identifying Priorities • Module Four: Preparing the CAR • Module Five: Using the PAYS Report • Module Six: Next Steps

  3. Community Assessment Training Goal To build the Community Board’s capacity to conduct a thorough community risk and protective factor assessment

  4. Training Objectives • Describe the steps in the community assessment process • Explain the purpose and uses of the community assessment • Develop and carry out a plan for completing the assessment • Communicate the assessment results to the Community Board and Key Leaders

  5. Five Phases of CTC

  6. Milestones & Benchmarks Covered Phase 3 – Developing a Community Profile 3.1 The Community has the capacity to conduct a community assessment & prioritization 3.2 Collect community assessment information & prepare for prioritization 3.3 Prioritize populations or geographic areas for preventive action based on risk & protective factor data 3.4 Identify priority risk and protective factors based on the PAYS Supplemental Handout #1: Milestones & Benchmarks Document

  7. Coalition Update:Where are we now? • Review of workgroup membership ~ who’s not here today? • Coalition activities to-date • Milestones/Benchmarks addressed to-date • Issues/Barriers/Solutions

  8. Module One:Overview

  9. Process Overview PA Youth Survey (PAYS) Archival/ Indicator Data • Prioritization: • Risk & Protective Factors • Geographic Areas/Populations 2-3 Priority Risk/Protective Factors Community Strengths Low Risk ~ High Protection Community Assessment Report (CAR)

  10. Types of Data to Collect • Youth Problem Behaviors • Risk Factors • Protective Factors Collection Methods & Tools • PA Youth Survey (PAYS) • Archival Data Sources • Specific Indicator Data Supplemental Handout #2-4: #2 – PAYS Report #3 – RPF Profile Sheets #4 – Archival Data Excel Workbooks (Elec)

  11. Products of theCommunity Assessment • Priorities for Prevention Planning • Community Assessment Report (CAR) Supplemental Handout #5: Community Assessment Report (CAR)

  12. Uses forCommunity Assessment Data • Create a community-specific profile • Develop a focus for prevention planning • Address community misconceptions • Conduct PR & Outreach to mobilize the community

  13. Uses forCommunity Assessment Data • Establish baseline & expected outcomes for prevention planning • Drive the selection of effective prevention programming • Evaluate progress • Support fund development

  14. Module Two:Collecting Archival Data

  15. Module Two Goal To provide the knowledge and skills necessary for collecting archival data for the risk and protective factor assessment

  16. Objectives • Define archival data and its uses • Identify what archival data should be collected • Identify indicators and potential sources • Assign responsibilities for data collection • Review how to prepare the data for analysis

  17. Archival Data • Any data that has already been collected • Formats • Raw numbers or written reports • Stored in paper files, computer databases or online • Ensure the data is valid and reliable! • Collect • Local data • State comparison data • National comparison data

  18. Planning forArchival Data Collection • Identify risk factors & problem behaviors you need data for • Identify indicators to be collected • Identify sources for each indicator • Assign each source to a team member • Assign a data collection manager

  19. Tips for CollectingArchival Data • Collect meaningful units of measure • Collect data for the latest 5years (or the # of years that are meaningful) • Collect information about the source • Collect other relevant information Trends Ranges Rates Means Percentages Rank Modes Medians Indexes Indices Totals Quartiles Supplemental Handouts: #6 - Glossary of Terms #7 – Contacting Archival Data Sources

  20. Archival Data Analysis • Impressions • Trends • Comparisons • Consistency Supplemental Handout #8: Archival Data Analysis Questionnaire

  21. Tools for Analyzing Data • Tables • Red flags • Comparability • Completeness • Graphs • Examine trends • Identify significant changes in one or two years • Compare with state and/or national data • Charts • Age groups • Areas • Populations • Trends

  22. Helpful Hints forData Analysis • Set a time line • Collect more information than needed • Ask experts for help • Beware of “analysis paralysis”

  23. Data Collection Next Steps • Finalize data collection assignments • Assign a data collection manager • Set a time line for collection and analysis • Set next meeting date(s)

  24. Module Three:Identifying Priorities

  25. Module Three Goal To prepare participants to analyze the community’s assessment data to identify priorities for prevention action

  26. Objectives • Identify priority geographic areas or populations for community attention • Identify community strengths and 2-3 priority risk/protective factors

  27. Process Overview PA Youth Survey (PAYS) Archival/ Indicator Data • Prioritization: • Risk & Protective Factors • Geographic Areas/Populations 2-3 Priority Risk/Protective Factors Community Strengths Low Risk ~ High Protection Community Assessment Report (CAR)

  28. Activity:Candy Data Assortment • Sort the candy • Record your findings • Report the results • Enjoy your data source (eat your candy)!

  29. Why PrioritizeRisk/Protective Factors??? To achieve the greatest long-term impact on youth problem behaviors

  30. IdentifyingCommunity Strengths • Elevated protective factors • Low levels of a risk factors • Low levels of a problem behavior

  31. Prioritized Risk FactorsBased On: • Data analysis • Comparisons • Trends • Clusters of elevated risk • Ability to influence • Political/social/economic considerations • Ability to achieve “quick wins”

  32. Prioritized Risk FactorsBased On: Inclusiveness Time Lines & Resources Not Enough Data Need to Move Forward Wanting to “Do It All” Need to Prioritize

  33. The Prioritization Process • The Board Administration Workgroup will develop prioritization for approval • Identify method ahead of time • Involve Key Leaders and Community Board • Involve broader community • Set a timeline

  34. Module Four:Preparing a Community Assessment Report

  35. Module Four Goal To prepare participants to develop and distribute a Community Assessment Report (CAR)

  36. Objectives • Understand the purpose of the Community Assessment Report • Identify potential audiences and uses of the report • Understand how to format and organize the report • Plan for the distribution of the report

  37. What is aCommunity Assessment Report (CAR)? A summary of your community’s risk-factor, protective factor and problem-behavior assessment

  38. Steps to completing the CAR • Identify target audiences and uses • Determine content and format • Determine who will write the report • Submit draft for Key Leader/Board approval • Distribute to stakeholders

  39. Potential Audiences & Uses • For approval and buy-in from Champions, Executive Members and Community Board Members • To engage leaders and members of priority areas or populations • To raise general public’s awareness of community challenges and strengths • To demonstrate need to funding sources • To help Community Board to focus its efforts • To write the Community Plan

  40. Organizing Your Information • Gather all data and worksheets used on collection and analysis • Group information by risk factor, protective factor or problem behavior • Group risk- and protective-factor data by domain

  41. Report Organization • Cover Page • Table of Contents • Acknowledgement of data workgroup, coalition members and funders • Executive Summary • Introduction • Body • Conclusion • Appendices

  42. Cover page • Title • Prepared by • Date • Sponsoring Agency • Vision Statement • Coalition Logo

  43. Acknowledgements • Data Workgroup Members • Coalition Members • Funders • Other Contributors

  44. Executive Summary • Purpose and use of the report • Who prepared the report • How the information was collected • Conclusions and key findings • Recommendations for next steps

  45. Introduction • The PAYS surveying effort (both state and local) • The purpose of the report • The data collection process • Other relevant information

  46. Body • Key background information on the community • Findings on risk factors, protective factors and problem behaviors • Include both community strengths and challenges • Explanations/interpretations

  47. Be Sure To: • Use visuals • Acknowledge sources for all data • Include indicator definitions • Provide relevant background information on the data

  48. Conclusion • Summary of key findings • Priority risk/protective factors and community strengths • Recommendations for next steps

  49. Appendices • References • Supporting data • Other relevant information

  50. Educating the Community • Key Leaders • PAYS 101 Video 6.2 - Executive Summaries • Individual briefings • Large meeting • Community Members • PAYS 101 Video 6.1 – Community Check-Up • PAYS 101 Video 6.3 – Focus on Seniors • Media relations • Community forums • Sector-Focused Briefing Papers Supplemental Handout #9: Sector-Focused Briefing Papers

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