Mastering Oral Presentations in Engineering: Expert Tips for Effective Communication

1. Communications The purpose : transmission & reception of information An idea or information not conveyed or used is an unnecessary burden for the mind Exchange of ideas and information

2. Communications Skills: • vital to success in today’s fast-paced work environment. • You need skills everyday when you • Contribute in team meetings • Motivate teams and individuals • Persuade others to take an action • Work with customers and suppliers • etc. YÜKSEL-Oral Presentation of Engineering Topics

3. Types of Communication YÜKSEL-Oral Presentation of Engineering Topics

4. Remember that it takes two to communicate • Try to defeat stage fright • Use visual aids YÜKSEL-Oral Presentation of Engineering Topics

5. Plan Prepare Practice Present YÜKSEL-Oral Presentation of Engineering Topics

6. Plan Plan Prepare Practice Present Describe your audience • knowledge • experience • needs • goals YÜKSEL-Oral Presentation of Engineering Topics

7. Plan Plan Prepare Practice Present Define the purpose. • Inform? • Persuade? • Motivate to action? • Sell? • Teach? • Train? YÜKSEL-Oral Presentation of Engineering Topics

8. Plan Plan Prepare Practice Present Think Positively • Value your message • Visualize yourself succeeding • Visualize your audience responding YÜKSEL-Oral Presentation of Engineering Topics

9. Plan Plan Prepare Practice Present 4 fundamentals • Make it short • Make the organization obvious • Make the ideas simple and vivid • Summarize and be prepared for questions YÜKSEL-Oral Presentation of Engineering Topics

10. Plan Plan Prepare Practice Present Make it short • It takes twice as long to listen as to read • Stick to a few main points • Write it out; but do not memorize • Practice it aloud • Time it one minute short YÜKSEL-Oral Presentation of Engineering Topics

11. Plan Plan Prepare Practice Present Make the organization obvious • Acknowledge the introduction and the audience • Tell ‘em what you’re gona to tell ‘em • Tell ‘em • Tell ‘em what you told ‘em YÜKSEL-Oral Presentation of Engineering Topics

12. Plan Plan Prepare Practice Present Make the ideas simple and vivid • Put your ideas in verbal pictures • Explain your strategy, before the details • Explain scientific ideas in physical terms • Explain ideas in English before mathematics • Illustrate the application • Use Rhetorical Questions to keep attention YÜKSEL-Oral Presentation of Engineering Topics

13. Plan Plan Prepare Practice Present Summarize and be prepared for questions • Repeat the main points in conclusion • Repeat each question for the benefit of the audience • Reword clumsy questions • Wait until after the speech to pass things out YÜKSEL-Oral Presentation of Engineering Topics

14. Plan Plan Prepare Practice Present THUS WHILE ORGANIZING AN ORAL PRESENTATION • Make it short • Make the organization obvious • Make the ideas simple and vivid • Summarize and be prepared for questions YÜKSEL-Oral Presentation of Engineering Topics

15. Plan Prepare Prepare Practice Present Build your confidence • Why you Earnedthe right to deliver this talk • Why you are Excited about the subject • Why you are Eager to share it with your audience • They want you to succeed! YÜKSEL-Oral Presentation of Engineering Topics

16. Plan Prepare Prepare Practice Present • Prepare an attention-gettingopening • Illustrate and support key points with evidences and visuals • Connect key ideas • Prepare a memorableclose YÜKSEL-Oral Presentation of Engineering Topics

17. Plan Prepare Practice Practice Present practice & review • Strong opening • Clear key points • Logical flow • Credible evidence • Memorable close • Results achieved • Timing!!!!! YÜKSEL-Oral Presentation of Engineering Topics

18. Plan Prepare Practice Practice Present Review your presentation visuals for • Clarity • Relevance • Eye-appeal • Visibility and readability • Quality • Memorability YÜKSEL-Oral Presentation of Engineering Topics

19. PREPARE THE SETTING AND THE AUDIENCE • Inspect the room ahead of time • Forget about microphones and the like • Remove distractions • Inspect and test the equipment • Cool off the audience • Appoint a volume indicator YÜKSEL-Oral Presentation of Engineering Topics

20. Plan Prepare Practice Present Present In a Presentation • Rely on the fundamentals • Make a positive first impression • Tune yourself to the audience • Hold the attention of the audience • Close your presentation to make a favorable lasting impression YÜKSEL-Oral Presentation of Engineering Topics

21. Plan Prepare Practice Present Present Rely on the fundamentals • Own your subject • Feel positive about your talk • Project to your audience the value of your message YÜKSEL-Oral Presentation of Engineering Topics

22. Plan Prepare Practice Present Present Make a positive first impression • Display poised, confident body language, stand tall • Be relaxed • Be well groomed • Establish eye contact YÜKSEL-Oral Presentation of Engineering Topics

23. Plan Prepare Practice Present Present Tune yourself to the audience • Be sincere • Be yourself • Say “we” not “me & you” • Talk in terms of your audience’s interest • Involve your audience YÜKSEL-Oral Presentation of Engineering Topics

24. Plan Prepare Practice Present Present Make the organization obvious • Acknowledge the introduction and the audience • Tell ‘em what you’re gona tell ‘em • Tell ‘em • Tell ‘em what you told ‘em YÜKSEL-Oral Presentation of Engineering Topics

25. Plan Prepare Practice Present Present Hold the attention of the audience • Be enthusiastic • Use vivid words • Express yourself clearly and concisely • Tell a story • Have an upbeat voice • Have proper body animation YÜKSEL-Oral Presentation of Engineering Topics

26. Plan Prepare Practice Present Present Close your presentation to make a favorable lasting impression • Repeat the main points in conclusion • Repeat each question for the benefit of the audience • Reword clumsy questions • Wait until after the speech to pass things out YÜKSEL-Oral Presentation of Engineering Topics

27. Plan Prepare Practice Present Present TIPS ON PRESENTATION • Have an insurance policy instead of a manuscript • Use visual aids • Talk loudly, slowly, and vigorously YÜKSEL-Oral Presentation of Engineering Topics

28. Plan Prepare Practice Present Present Have an insurance policy instead of a manuscript • talk from visual aids • Put notes on cards • only the summary outline…… few major points and some sub-points • type • one side only • keep them in your pocket YÜKSEL-Oral Presentation of Engineering Topics

29. Plan Prepare Practice Present Present Use visual aids • enhance what you say • makes the presentation more enjoyable • makes graphical communication possible YÜKSEL-Oral Presentation of Engineering Topics

30. Plan Prepare Practice Present Present Talk loudly, slowly, and vigorously • Talk loudly • Talk slowly • Talk vigorously • Eyes on noses • Hands at your sides • Move on transitions • Rehearse YÜKSEL-Oral Presentation of Engineering Topics

31. Plan Prepare Practice Present Present THUS TO DELIVER AN ORAL PRESENTATION • Have an insurance policy instead of a manuscript • Use visual aids • Talk loudly, slowly, and vigorously YÜKSEL-Oral Presentation of Engineering Topics