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iSIS Dean's Office Staff Guide for Electronic File Management

This guide provides essential information for Dean's Office staff at K-State to manage electronic files and student services effectively through the iSIS platform. It includes procedures for accessing the Student Services Center, Quick Enrollment, granting class permissions, managing student programs and plans, and viewing Degree Audit Reports (DARS). Staff can also find login instructions and support contact details for assistance. Ensure smooth operations in student enrollment and program management by following these detailed steps.

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iSIS Dean's Office Staff Guide for Electronic File Management

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  1. iSIS:Dean’s Office Staff Role To download electronic files of today’s handouts, go to: http://www.k-state.edu/isishelp/admin

  2. Agenda • Student Services Center ex. 2 • Quick Enroll ex. 3-5 • Class Permission ex. 6-7 • Program/Plan ex. 8-11 • Assigning Advisors ex. 12 • DARS ex. 13

  3. Signing In • Local Instance – CS2 Database • https://icicle.as.ksu.edu:7042 • User ID: (your eID) • Password: (eID password) • If your eID and Password do not work, ask instructor for a substitute login.

  4. Student Services Center

  5. Student Services Center • Similar to Student Center main page • Allows for a view of what students see • Access to: • Bio/Demo data • Enrollment Info • Service Indicators • Advisors • More…

  6. Quick Enroll

  7. Using Quick Enroll • Quick Enroll can be used for overrides • Dean’s Office Staff can Override: • Permission • Requisites • Unit Load • Time Conflict • Class Capacity • Class Links (Components)

  8. Granting Permission

  9. Granting Permission • Permission = act of granting Permission for a student to enroll in a class • Permission overrides: • Consent • Requisites • Class Capacity • (Waitlist)

  10. Granting Permission • Records and Enrollment -> Term Processing -> Class Permissions -> Class Permission Numbers • Permissions are granted on a student-by-student basis • Permissions can be set to expire

  11. Student Program/Plan Overview

  12. Student Program/Plan Overview

  13. Student Program/Plan Overview

  14. Program/Plan • Dean’ Office Functions • Adding a Plan/Sub-Plan • Removing a Plan • Changing a Plan within the Same Program • Changing Data about a Program or Plan

  15. Viewing a DARS Report

  16. Viewing a DARS Report • DARS Reports will be available via Degree Progress (DARS) links in iSIS • Degree Progress links available in Faculty Center – Advisement tab • Click the “Submit Report” button to process the DARS report

  17. Viewing the Dean’s Audit DARS Report • Open the DARS component in iSIS for a particular student • Check the “Dean’s Audit” checkbox • Click “Submit Report” • Go to the “Results” tab • Click “Refresh”, (if necessary) • Click “View Report” link beside desired report

  18. Getting Help • iSIS Support Website: • http://www.ksu.edu/isishelp • Student System Training Coordinator: • Brian Arthaud-Day • bcad@ksu.edu • 532-7657

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