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State Authorities - Vendor Responsibility

State Authorities - Vendor Responsibility. Craig Coutant and Greg Knox. What to expect today:. Terms. Why is VR Important?. What is a “Responsible Vendor?”. VR Factors. Documentation Requirements. State authority contract manual. Vendor responsibility certification.

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State Authorities - Vendor Responsibility

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  1. State Authorities - Vendor Responsibility Craig Coutant and Greg Knox

  2. What to expect today:

  3. Terms

  4. Why is VR Important?

  5. What is a “Responsible Vendor?”

  6. VR Factors

  7. Documentation Requirements

  8. State authority contract manual

  9. Vendor responsibility certification http://www.osc.state.ny.us/stateauthority/ac3287s.doc

  10. Best practices • Use of Vendor Responsibility Questionnaire • Develop a checklist for review • Baseline of reasonable assurance • Use of online resources

  11. Best Tools – OSC Website http://www.osc.state.ny.us/vendrep/index.htm

  12. Resources www.osc.state.ny.us/vendrep/index.htm

  13. Vendor Responsibility Factors • Financial & Organizational Capacity • Legal Authority to do Business • Integrity • Past Performance

  14. Let’s Look at the Factor: Financial & Organizational Capacity http://www.osc.state.ny.us/vendrep/webresources_financial.htm

  15. NY State Tax Warrant http://www.dos.state.ny.us/corps/tax_warrant_search.html

  16. Dos federal tax lien

  17. Let’s Look at the Factor: Legal Authority http://www.osc.state.ny.us/vendrep/webresources_legal.htm

  18. Workers’ Compensation Insurance & Disability Benefit Coverage http://www.wcb.ny.gov/icpocinq/icpocsearch.jsp

  19. Workers Compensation Coverage

  20. Disability Benefits Coverage

  21. NOTE

  22. WC/DB Exemption

  23. Review Coverage Docs for Accuracy

  24. Review for Accuracy Be sure your State authority’s name and address are listed in this box to receive any change notices from the insurance company.

  25. WC Compliance Questions

  26. Let’s Look at the Factor: Integrity http://www.osc.state.ny.us/vendrep/webresources_integrity.htm

  27. New York state attorney general

  28. Let’s Look at the Factor: Past Performance http://www.osc.state.ny.us/vendrep/webresources_performance.htm

  29. Prior Contracting • References • Open Book New York • http://www.openbooknewyork.com/ • NYC Vendex • http://www.nyc.gov/html/vendorsearch/home.html

  30. Open Book New York • www.openbooknewyork.com

  31. Search State Contracts

  32. General resourcesNYS Dos Corporation search

  33. General resources - Google It… http://www.google.com/advanced_search

  34. New York state VendRep system http://www.osc.state.ny.us/vendrep/index.htm • View standard NYS Vendor Responsibility Questionnaire online • Used by most State agencies, some authorities • Over 9,000 vendors are enrolled • View contract data • Make “Doing Business with NYS” easier Contact OSC Help Desk

  35. osc help desk 518-408-4672 866-370-4672 ciohelpdesk@osc.state.ny.us

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