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Creating Operational Debris Management Plans and Templates

UASI Disaster Debris Management Plan Phase Two. Creating Operational Debris Management Plans and Templates. Overview. Debris Management 101 UASI Regional Disaster Debris Management Plan Components of Local Operational Disaster Debris Management Planning Project

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Creating Operational Debris Management Plans and Templates

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  1. UASI Disaster Debris Management Plan Phase Two Creating Operational Debris Management Plans and Templates

  2. Overview • Debris Management 101 • UASI Regional Disaster Debris Management Plan • Components of Local Operational Disaster Debris Management Planning Project • Review Operational Plan Templates • Closing

  3. Debris Management 101Terminology • Debris - Items and materials broken, destroyed, or displaced by a natural or man-made disaster. Examples of debris include, but are not limited to vegetation, construction and demolition material, and personal property. • Debris Activities: The actual clearance, collection, hauling, reduction, and disposal actions being taken in the field • Debris Management: The planning and coordination activities undertaken by states/locals/tribes to initiate and complete debris activities • Debris Operations: The Public Assistance Program activities undertaken to address applicant-related debris management and activities • Temporary Debris Sorting and Reduction (TDSR) Site: A location where debris is sorted, processed, reduced in volume, and/or disposed of.

  4. Debris Management 101Impact of Debris Causing Incidents 1 cubic yard construction/Demo = 500 lbs 1 cubic yard vegetation = 150 lbs 1 cubic yard soil = 1,000 lbs • Hurricane Andrew: Metro-Dade County • 43 million cubic yards of disaster debris • Northridge Earthquake • 7 million cubic yards (1,750,000 tons) of disaster debris • World Trade Center • 2.8 million cubic yards of disaster debris • Hurricane Katrina • 2 million cubic yards (500,000 tons) of disaster debris in Alabama • 42 million cubic yards (10,500,000 tons) of disaster debris in Mississippi • 50 million cubic yards (12,500,000 tons) of disaster debris in Louisiana • December Floods: Lewis County • 15,600 (1,170 tons) cubic yards of vegetative debris • 77,000 (38,500 tons) cubic yards of sediment • 30,600 cubic yards of household flood related debris

  5. Debris Management 101Disaster Debris Generators • Floods/Slides: Sediment, Sandbags, Personal Property, Construction/Demolition/Land-clearing Waste (CDL), Vegetative Waste, Household Hazardous Waste (HHW), appliances • Earthquake: CDL, Personal Property, Burnt Structures, Sediment, Vegetative Waste • Fire: Burnt structures, Cars, Loss of Ground Cover • Terrorism/Human created: CDL, Burnt Structures, Personal Property, material depends on incident • All Events: Special/Other Wastes,Medical Waste, Radiological Waste, Hazardous Waste, Biological Waste

  6. Debris Examples

  7. Debris Examples

  8. UASI Regional Disaster Debris Management Plan

  9. UASI Regional Disaster Debris Management PlanSeattle UASI Region • King, Pierce, and Snohomish Counties • Cities • Special Purpose Districts • Public and Private Organizations • Tribal Nations

  10. UASI Regional Disaster Debris Management PlanNeed for a Regional Plan • The Structure of the Region’s Solid Waste Infrastructure May Require Regional Cooperation • Debris Creating Events Do Not Follow Political Boundaries • Decrease Impact on Landfills by Identifying Reuse/Reduction/Recycling Strategies • Evaluate Existing and Available Resources to Identify Gaps Prior to an Incident • Develop Shared Strategies for Debris Management and Public Information to Help Maintain Continuity Across Jurisdictions

  11. UASI Regional Disaster Debris Management PlanTeam and Stakeholders • Federal Emergency Management Agency • Tribal Nations • City and County Law Enforcement Agencies • City and County Fire Departments • Local Ports • Private Solid Waste Collection Companies • Washington Department of Transportation • Federal Bureau of Investigation • City and County Solid Waste Agencies • City and County Emergency Management Organizations • Local Public Health Agencies • Puget Sound Clean Air Agency • Washington Emergency Management Division • Washington Department of Ecology • Washington Refuse and Recycling Association • Washington Utilities and Trade Commission • U.S. Army Corps of Engineers

  12. UASI Regional Disaster Debris Management PlanObjectives of Phase One • Develop a Regional Disaster Debris Management Plan that Provides a Framework to: • Identify regional roles and responsibilities • Provide regional strategy/guidance on disaster debris priorities and operations through regional discussion and agreement • Make connections between disaster debris stakeholders • Identify regional debris management resource and infrastructure gaps • Develop Operational Disaster Debris Management Plan Template that: • Provides a standardized template that can be used to meet jurisdictional planning objectives and maintains continuity with the regional disaster debris management plan.

  13. UASI Regional Disaster Debris Management PlanProject Results • Participation from Over 75 Stakeholders Throughout the Project • Developed the Regional Disaster Debris Management Plan • 120 pages • 14 appendixes • Established the Regional Disaster Debris Management Team • Biannual meetings to discuss debris management issues and changes to the plan

  14. UASI Regional Disaster Debris Management PlanPlan Sections • Introduction • Organization and Concept of Operations • Legislation and Policies • Mutual Aid and Interlocal Agreements • Types of Hazards • Debris Classification • Debris Removal, Processing, and Disposal Priorities • Regional Capacities • Disaster Debris Operations • Contract Management and Pre-identified Contractors • Public Notification and Communication Plan • Staff Development and Responsibilities • Eligibility for Funding • References

  15. UASI Regional Disaster Debris Management PlanPlan Appendices • Mutual Aid Agreement Sample Template • Temporary Debris Staging and Reduction Site Planning • Sample Forms for Debris Tracking • Example of Time and Materials Contract for Debris Removal • Example of Unit Price Contract for Debris Removal • Example of Lump Sum Contract for Debris Removal • Example of Right-of-Entry Permit • Debris Mitigation Strategies • Online Resources • Additional Debris Resources • Washington Public Assistance Damage Assessment

  16. Local Operational Disaster Debris Management Planning

  17. Local Operational Debris Management PlanningNeed for Operational Plans • Jurisdictions that Establish Debris Plans are Better Equipped to Ensure the Maximum Amount of Debris Possible is Reduced or Recycled, Decreasing Impact on Landfills • Pre-Establishing Temporary Debris Sorting and Reduction (TDSR) Sites Reduces Social, Economic, and Environmental Impacts on the Community • Evaluating Existing Resources Helps to Identify Gaps Prior to an Incident • Planning for Disaster Debris Operations Help With Reimbursement Following a Federally Declared Disaster

  18. Local Operational Debris Management Planning Plan Template • Standard Template for Jurisdictions to Use When Developing Operational Debris Management Plan • Allows Jurisdictions to Maintain Regional Continuity While Tailoring the Plan to Their Needs • FEMA Guidance, Operational Experience, and Phase One Stakeholder Feedback all Contributed to the Development of the Debris Management Operational Plan Template • Template for each section will include draft language and indicate where jurisdictions need to add specific information.

  19. Local Operational Debris Management PlansComponent: Technical Assistance • Technical Assistance Includes Instruction and Advice from Staff Experienced with Debris Management and Emergency Planning Along with Document Templates and Planning Guides • The Format for Technical Assistance Includes Classroom-based Instruction and Individual Consultation on Plan Sections

  20. Local Operational Debris Management PlanningComponent: Operational Plan Review • Review Complete or Near Complete Plans • Review based on a pre-developed checklist • Plan sections will be evaluated and gaps will be identified • Suggestions and advice to address gaps will be provided as part of the evaluation process

  21. Operational Disaster Debris Management PlansProject Results Participation from Over 70 Jurisdictions Throughout the UASI Area Developed Operational Disaster Debris Management Plan Templates Provided Technical Assistance to Jurisdictions Chartered and Supported the Regional Disaster Debris Management Team Biannual meetings to discuss debris management issues and changes to the plan

  22. Review Operational Plan Template

  23. UASI Regional Disaster Debris Management PlanPlan Sections Introduction Situation and Assumptions Applicable Rules and Regulations Concept of Operations Current Resources Debris Collection and Hauling Operations Contracted Resources Private Property Demolition and Debris Removal Public Information Strategy Training and Exercises

  24. UASI Regional Disaster Debris Management PlanPlan Appendices Debris Resources TDSR Site Inventory Debris Clearance Sample Forms for Debris Tracking Health and Safety Plan Sample Lump Sum Price Contract Sample Time and Materials Contract Sample Unit Price Contract Sample Right of Entry Permit Public Assistance Initial Damage Assessment

  25. Operational Disaster Debris Management PlanSection 1: Introduction • Summary • This section identifies the jurisdiction’s plan mission, scope, and purpose, as well as alignment with other plans • Outline • Mission • Scope • Purpose • Alignment with Other Plans • Plan Maintenance and Update

  26. Operational Disaster Debris Management PlanSection 2: Situation and Assumptions • Summary • This section identifies natural and human caused events common to the region that have the potential of creating excess debris and describes their spatial coverage, frequency, and estimated potential to create debris. Individual jurisdictions are responsible for consulting their local Hazard Identification and Vulnerability Assessment (HIVA) to identify the specific events that pose the greatest threat to their area. • Outline • Types of Hazards • Debris Estimates • Wind Storm event (low to medium impact) • Earthquake event (medium to high impact) • Situation and Assumptions

  27. Operational Disaster Debris Management PlanSection 3: Applicable Rules and Regulations • Summary • This section identifies rules and regulations that apply to debris management operations. • Outline • Planning • Response • Recovery • Waste Management Priorities • Air Quality and Burning as a Waste Reduction Method • Household Hazardous Waste Management

  28. Operational Disaster Debris Management PlanSection 4: Concept of Operations • Summary • This section identifies how debris management operations will be organized and managed. • Outline • Debris Management Response Levels • Level One: Routine Operations • Level Two: Medium Impact Disaster • Level Three: High Impact Disaster • Level Four: Catastrophic Disaster • Debris Management Operational Phases • Increase Readiness • Response • Recovery • Incident Command System

  29. Operational Disaster Debris Management PlanConcept of Operations (continued) Roles and Responsibilities Jurisdiction Departments External Agencies Contractors and Vendors Additional Resources Local, County, and State Resources Federal Resources Process Agencies that may be assigned missions Emergency Communications Strategy Health and Safety Strategy

  30. Operational Disaster Debris Management PlanSection 5: Current Resources • Summary • This section identifies staff and equipment available to support debris management operations. • Outline • Staff • Equipment • Technology • Contract Resources • Mutual Aid and Interlocal Agreements • Disposal Facilities • Recycling and Composting Facilities

  31. Operational Disaster Debris Management PlanSection 6: Debris Collection and Hauling Operations Summary This section identifies criteria to prioritize debris removal as well as the methods and resources that can be used to meet surge capacity needed during a disaster debris event. Outline Damage Assessment and Debris Estimates FEMA Preliminary Damage Assessment Debris Clearance and Removal Guidelines Debris Removal Priorities Debris Operations Debris Clearance Collection Methods

  32. Operational Disaster Debris Management PlanDebris Collection and Hauling Operations (cont.) Temporary Debris Sorting and Reduction Sites Site Management Establishment and Operations Planning Debris Reuse, Reduction, and Disposal Methods Recycling and Reuse Volume Reduction Methods Problem Waste Processing and Disposal Debris Management Operations Monitoring Documenting and Reporting Requirements Debris Management Contractor Monitoring Considerations for Unit Price Contracts Considerations for Time and Materials Contracts Considerations for Debris Monitoring Contracts

  33. Operational Disaster Debris Management PlanSection 7: Contracted Resources • Summary • This section identifies how additional debris management resources will be contracted and managed including the pre-identification of contractors and management ofexisting solid waste collection companies. • Outline • Existing Debris Management and Solid Waste Contracts • Contract Debris Management Resource Needs • Emergency Contracting and Procurement Procedures

  34. Operational Disaster Debris Management PlanSection 8: Private Property Demolition and Debris Removal • Summary • Identifies the process, procedures, and related regulations to remove debris from private property following a debris causing event. • Outline • Debris Removal and Demolition Permitting and Procedures • Demolition Documentation • Inspections • Debris Removal and Demolition of Private Property without Owner Consent • Special Considerations • Mobile Home Parks • Navigation Hazard Removal • Vehicles and Vessels • Eligibility of Private Property Demolition and Debris Removal Costs • Vehicles • Commercial Property • Duplication of Benefits

  35. Operational Disaster Debris Management PlanSection 9: Public Information Strategy • Summary • Identifies pre-developed materials and messages that can be used to educate the public and provide timely information during an event. • Outline • Public Information Officer • Communication and Public Education Strategy Prior to an Incident • Special Waste Considerations • Public Information Strategy During and Incident • Coordination with the Joint Information Center (JIC) • Pre-scripted Information • Distribution Strategy • Message Maps

  36. Operational Disaster Debris Management PlanSection 10: Training and Exercises • Summary • Contains information on training and exercises necessary to support debris operations. • Outline • General Emergency Management Training • Position-Specific Training • Exercises

  37. Closing • For More Information Contact: Kathryn Howard 206-205-4061 Kathryn.Howard@kingcounty.gov Joe Brentin 253-502-4829 Joe.Brentin@ch2m.com

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