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Blue Quill Community League

Blue Quill Community League. Annual General Meeting November 20, 2007. Introduction. Welcome Presentation Format Board Introduction. November 20, 2007. 2007 AGM. Board Organizational Chart. Directors’ Organizations. Our Community. Where we are located. November 20, 2007. 2007 AGM.

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Blue Quill Community League

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  1. Blue Quill Community League Annual General Meeting November 20, 2007

  2. Introduction Welcome Presentation Format Board Introduction November 20, 2007 2007 AGM

  3. Board Organizational Chart

  4. Directors’ Organizations

  5. Our Community Where we are located November 20, 2007 2007 AGM

  6. Our Community Our Borders The Community League boundaries will be described as follows: from a point on the Intersection of 119 Street NW and 34 Avenue NW, east along 34 Avenue NW to 111 Street NW, south along 111 Street NW to the intersection point with Blackmud Creek, following Blackmud Creek and then Whitemud Creek in the direction of water flow to an intersection point with the imaginary westerly extension of Saddleback Road to Whitemud Creek, east along the extension to 119 Street NW, north along 119 Street NW to 34 Avenue NW. The boundaries are to follow centre lines of roadways and predominant streambed. November 20, 2007 2007 AGM

  7. Our Community November 20, 2007 2007 AGM

  8. Our Community * Number of Residents: 10,733 Blue Quill: 4,539 Blue Quill Estates: 1,314 Skyrattler: 2,175 Sweet Grass: 2,705 * 2005 City of Edmonton Municipal Census (more information can be found on www.bqcl.org) November 20, 2007 2007 AGM

  9. Agenda Call to Order and Declaration of Quorum Approval of 2006 AGM Minutes Old Business Year in Review Approval of 2007/08 Operating Budget Approval of 2007/08 Capital Budget Bylaws Revisions Election Long-Range Initiatives November 20, 2007 2007 AGM

  10. Agenda • Call to Order and Declaration of Quorum • Approval of 2006 AGM Minutes • Old Business • Year in Review • Approval of 2007/08 Operating Budget • Approval of 2007/08 Capital Budget • Bylaws Revisions • Election • Long-Range Initiatives 2007 AGM

  11. Agenda • Call to Order and Declaration of Quorum • Approval of 2006 AGM Minutes • Old Business • Year in Review • Approval of 2007/08 Operating Budget • Approval of 2007/08 Capital Budget • Bylaws Revisions • Election • Long-Range Initiatives 2007 AGM

  12. Old Business • Awning replacement and security system fund allocation ($25,000) deferred to include other upgrade initiatives for 2008. • Call for other Old Business 2007 AGM

  13. Agenda • Call to Order and Declaration of Quorum • Approval of 2006 AGM Minutes • Old Business • Year in Review • Approval of 2007/08 Operating Budget • Approval of 2007/08 Capital Budget • Bylaws Revisions • Election • Long-Range Initiatives 2007 AGM

  14. Year in Review – Executive • Predominantly new Board - focus shift from operational to strategic • Held focus sessions to revisit exactly what it means to be a community league in Edmonton in 2007. • Identification of target demographics • Created League Mission Statement and Guiding Principles • Created League Policies and Procedures • Reviewed and modified League By-laws • Increased use of BQCL web site-BQCL.ORG 2007 AGM

  15. The BQCL Mission Statement The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts. November 20, 2007 2007 AGM

  16. The BQCL Guiding Principles • BQCL recognizes and embraces the diversity of our community. • The greater Blue Quill community consists of all residents in the neighbourhoods of Blue Quill proper, Blue Quill Estates, Skyrattler and Sweet Grass. • BQCL and our programs are managed by volunteers. We value our volunteers and want them to be recognized for the gifts they bring to our community. November 20, 2007 2007 AGM

  17. The BQCL Guiding Principles • BQCL encourages volunteerism to maximize the impact and benefit of our league on the community while maintaining affordability for our members. • BQCL is committed to running the business of the community league in a prudent business manner with regard to employee relations, facilities, budget, safety, privacy, risk management, etc. November 20, 2007 2007 AGM

  18. The BQCL Goals and Objectives • to provide for the recreation of the members and to promote and afford opportunity for friendly and social activities; • to acquire lands by purchase or otherwise, erect or otherwise provide a building or buildings for social and community purposes; • to encourage and promote amateur games and exercises; • to provide a meeting place for the consideration and discussion of questions affecting the interests of the community; • to procure the delivery of lectures on social, educational, political, economic and other subjects, and to give and arrange musical and dramatic entertainments; November 20, 2007 2007 AGM

  19. The BQCL Goals and Objectives • to provide all necessary equipment and furniture for carrying on its various objects; • to provide a centre and suitable meeting place for the various activities of the community; • to sell, manage, lease, mortgage, dispose of, or otherwise deal with the property of the society; • to encourage membership from new and existing residents of the Community; • to provide diverse volunteer opportunities. November 20, 2007 2007 AGM

  20. Year in Review – Membership • Director: (Nandini Raha) • Membership year runs from September 1 to August 31 in alignment with EFCL. The League has 132 members to date and should increase to approximately 250 in the Spring with soccer registrations. Fall registration is in September, and Spring registration is in February. 2007 AGM

  21. Year in Review – Facilities • Director: Garth Williams (vacant) • Interior Repairs • Replacement of basement studio radiator • Both commercial coolers refurbished • Electrical system (circuit-breakers) • Rink flooding plumbing system • Exterior Improvements • Exterior building lighting • Refurbishing of Ice Hockey rink • Planting of 17 trees around the hall and area • Vandalism • Noticeable increase (mostly graffiti) 2007 AGM

  22. Year in Review – Programs • Director: Mary Anne Wilkinson • Playschool • Re-vitalized Playschool Board • New teacher hired for 2007/2008, excellent qualifications • Current enrolment of 46 children, up from less than 40 last year • Classes being offered are Mon-Wed. Fri AM & PM for 4 year olds, and Tues – Thurs AM for 3 year olds • Enrolment for 3 and 4 year old classes start in March 2008 • City of Edmonton Programs • Girls & Boys Groups & Shop and Drop programs (8 programs/121 kids) • 2nd Annual Big-Bin Event 2007 AGM

  23. Year in Review – Programs • Director: Mary Anne Wilkinson • Capital Health Flu Clinic • ran for 3 weeks in October/November • Drama • Theatre Zocalo – Wednesday evenings, 10 children in the program. • Cubs • 42 members between the ages 5-16 running on Mon, Tue, Wed & Thurs evenings in the main hall. • Brownies & Girl Guides • running Tues & Wed evenings in the loft and basement. 2007 AGM

  24. Year in Review – Sports • Director: Walter Faggion • Soccer • Indoor • 4 teams, 51 players • Outdoor • 22 teams, 230 players • Tennis • New Coordinator • New format (camps). Low attendance 2007 AGM

  25. Year in Review – Sports Director: Walter Faggion Basketball no League teams (declining enrolment) Martial Arts Mondays and Wednesday nights at the hall November 20, 2007 2007 AGM

  26. Year in Review – Sports • Sandra Crawford attended SWEMSA AGM on behalf of BQCL • Several amendments to bylaws • Referee fees will be increasing • A BQCL liaison to SWEMSA is needed • Soccer Coordinator is needed by December 15th or next season is in jeopardy. • Please consider volunteering for this or other Sports Coordinator positions!

  27. Year in Review – Fundraising • Director: Chris Wilkinson • Casinos

  28. Year in Review – Publicity • Director: Doug Buhler • Hosted and participated in focus sessions • Provided real-world business perspectives on how the BQCL could improve this (admittedly overlooked) aspect of League operations

  29. Year in Review – Civics • Director: Sandra Crawford • Role of the Civics Director • Major Civics Director interface points • City of Edmonton • South West Area Council (SWAC) • Provincial MLA 2007 AGM

  30. Year in Review – Civics • Sandra is continuing as President of SWAC • Umbrella organization that combines voices of 18 community leagues in SW Edmonton. • Currently reviewing boundaries as part of bylaws update. Terwillegar and Riverbend are considering forming their own Area Council. • SWAC casino funds are allocated to members in good standing. • Attended EFCL Realignment / Rezoning Session

  31. Year in Review – Civics • Attended “Basic Principles of Medium Residential Infill in Edmonton” workshop. • Not so much a workshop as a dictation of the principles by the City. • First Time Home Buyers Program • Garth has attended meetings of concerned BQ residents. • SWAC is becoming actively involved.

  32. Year in Review – Civics • Century Park • Developer has been cooperative in providing updates. • Disappointed that proposal to increase heights was not communicated except through media. • SWAC is regenerating its committee.

  33. Year in Review – Civics • South-LRT (S-LRT) Extension • Documented and presented support from School Boards and Community Leagues for station at 40th Ave. but proposal was defeated at TPW Committee. • Hundreds of hours of volunteer time including meetings, poster boards at S-LRT info sessions, etc. • Participated in design workshops and provided input on jersey barriers, landscaping and other aesthetics. • Final workshop was held this fall. • Community Arts Project • Selection of art for Century Park Station

  34. Year in Review – Civics • Driving range fence at Derrick • Was asked by a Westbrook resident to assist with objection to 50m fence being erected along 119 Street (facing BQCL territory). • Meetings resulted in moving new fence back from road and behind trees making it less visible. • SMART Choices • Revising City policies on new developments and rejuvenation of mature neighbourhoods. • Attended meetings but unsure of the value. • Civics Town Hall Forums?

  35. Year in Review – Social • 2006-2007 events • Soccer Wind-up BBQ • Big-Bin event • League/Sports Registration • I’ve Outgrown it Sale • Home Party Bazaar • AGM • Upcoming 2008 Events • Games Night • League/Sports Registration • Soccer Wind-up BBQ • Big-Bin event • Adult Beach Party • Halloween • Winter Carnival

  36. Agenda • Call to Order and Declaration of Quorum • Approval of 2006 AGM Minutes • Old Business • Year in Review • Approval of 2007/08 Operating Budget • Approval of 2007/08 Capital Budget • Bylaws Revisions • Election • Long-Range Initiatives 2007 AGM

  37. Year in Review – Financial Treasurer: Moni Jena Acting Treasurer Jud Rich stepped down in late July. New Treasurer (Moni Jena) appointed by the Board in June 2007. Financial Statements prepared by Peterson Walker. Membership Fees Volunteer “Encouragement” Fees November 20, 2007 2007 AGM

  38. Agenda • Call to Order and Declaration of Quorum • Approval of 2006 AGM Minutes • Old Business • Year in Review • Approval of 2007/08 Operating Budget • Approval of 2007/08 Capital Budget • Bylaws Revisions • Election • Long-Range Initiatives 2007 AGM

  39. 2008 Capital Budget Upgrade Initiatives (funded from Casino account) Hall Awnings Security Access and Camera System Tennis Court Resurfacing Basketball Court Resurfacing Volleyball pit refurbishing Hall loft meeting area/Audio-Visual upgrade Total Estimates: $94,500 BQCL portion = $47,250 (will apply for matching grant) November 20, 2007 2007 AGM

  40. Agenda • Call to Order and Declaration of Quorum • Approval of 2006 AGM Minutes • Old Business • Year in Review • Approval of 2007/08 Operating Budget • Approval of 2007/08 Capital Budget • Bylaws Revisions • Election • Long-Range Initiatives 2007 AGM

  41. Agenda • Call to Order and Declaration of Quorum • Approval of 2006 AGM Minutes • Old Business • Year in Review • Approval of 2007/08 Operating Budget • Approval of 2007/08 Capital Budget • Bylaws Revisions • Election • Long-Range Initiatives 2007 AGM

  42. Election • President * • Secretary * • Treasurer *** • Facilities * • Sports * • Social * • Membership/Volunteerism ** • Publicity * • * = up for renewal in 2007 – need nominations • ** = vacant – need nominations/ratification • *** = filled, needs membership nomination 2007 AGM

  43. Agenda • Call to Order and Declaration of Quorum • Approval of 2006 AGM Minutes • Old Business • Year in Review • Approval of 2007/08 Operating Budget • Approval of 2007/08 Capital Budget • Bylaws Revisions • Election • Long-Range Initiatives 2007 AGM

  44. Long-Range Initiatives • On the Radar: • Major Sports Facilities upgrade • Tennis courts, basketball courts, hockey rink • Playground replacement and spray park • Senior Centre • Youth Centre • Will be funded from Casinos and matching grants (to be determined) 2007 AGM

  45. Closing Remarks How can you get involved? JOIN THE BOARD! Director’s positions available VOLUNTEER! Hall clean-up (grounds cleanup, flower-beds/painting, etc.) Registration assistance Coaching Sports organizing (teams, equipment, etc.) Volunteer organization November 20, 2007 2007 AGM

  46. BQCL 2007 AGM Question and Answer Session November 20, 2007 2007 AGM

  47. BQCL 2007 AGM THANK YOU for attending! www.bqcl.org November 20, 2007 2007 AGM

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