How to Create a Library at your Site By: Crystal Spencer

1. How to Create a Library at your SiteBy: Crystal Spencer

2. First – Find a place for books

3. Next Categorize Books 3. Then type in Excel the letter and the first three letters of the author’s last name and title of the book Ex: J-Cle Ramona and Her Mom • 1. Take one book at a time 2. Decide if it is: E = Easy Reader Y= Young Adult Esp = Spanish T= Topic J= Junior O= Oversized Based on Pierce County Library System www.piercecountylibrary.org Slightly different from what they were using (i.e.- n=knowledge (t=topic),  esp=Spanish), added O= oversized

4. Labeling • Organize your Excel sheet (go to data, select both columns, sort, sort by column A, then add a level, and then sort by column B). This will put your library in order by letter ex: E= easy reader, Esp= spanish and then in abc order within each letter category). • Copy to Word or print from Excel • Cut out each label and tape on books Ex: Romona and Her Mother by Beverly Clearly Label it: J-Cle Ramona and Her Mom

5. Organize Books • Put books in order of letter category ex: (E, Y, R, Esp, T, O, J) • Organize each book in alphabetical order within each category • Helpful Hint: Put easy reader books on the bottom shelves for easier access

6. Create a Library Checkout Sheet • This should be tailored to your site • Our kids live on site so we include: Name, Room number, book checked out, date, and when they return the book they put a check in the end box • Checkout List Columns: Name & Room #, Book, Today’s Date, and Returned (please check)

7. Electronic Library System • Our book inventory is saved on a shared drive • If the kids need a specific book they/we can look on the computer to see if we have it.

8. Open your Library • Post signs • Get the word out • Continue to add more books to your library

9. The End