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End of Course Tests (EOCT) Pre-Administration Webinar Winter 2012 October 30 – November 1, 2012

End of Course Tests (EOCT) Pre-Administration Webinar Winter 2012 October 30 – November 1, 2012. Our session will start momentarily. While you are waiting, please do the following : Configure your microphone and speakers by going to : Tools-audio-audio setup wizard

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End of Course Tests (EOCT) Pre-Administration Webinar Winter 2012 October 30 – November 1, 2012

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  1. End of Course Tests (EOCT) Pre-Administration Webinar Winter 2012 October 30 – November 1, 2012 Our session will start momentarily • While you are waiting, please do the following: • Configure your microphone and speakers by going to: • Tools-audio-audio setup wizard • Enter/edit your profile information by going to: • Tools-Preferences-My profile... • Complete the information on the “identity” tab, click “OK” • To view the profile of another user, hover your mouse over his or her name in the participants window

  2. AGENDA • Introductions • What’s New/Reminders • Purpose/Overview • Use of Calculators • Scheduling Considerations/Test Makeup Procedures • Students to Be Tested/Accommodations • Grading • Security/Testing Irregularities • Receipt, Return and Tracking of Materials • Scores and Reports • Retest Administrations • EOCT Important Dates/EOCT Resources • Contact Information

  3. What’s New/Reminders • Transition to CCGPS Standards: Mathematics & English/Language Arts • PearsonAccess Student Upload Feature • Electronic Individual Student Reports (ISRs) • Delivery Dates of Testing Materials • System Readiness Tools

  4. CCGPS Transition • Beginning in the 2012-2013 school year, we have transitioned to CCGPS standards • Mathematics • Introduce a new Coordinate Algebra EOCT beginning with Winter 2012 administration • Standard Setting will be held December 18-19 • Scores will post in early January and will serve as the final exam • This is not a field test or pilot • English/Language Arts • Ninth Grade and American Literature aligned with new CCGPS standards beginning with Winter 2012 administration • Field Test Items for inclusion on new forms • Completed in Spring 2012 • Continuing in Winter 2012

  5. PearsonAccess – Student Upload When entering student data into PearsonAccess (either manually or via SDU Upload) . . . • It is critical that BOTH the FTE Number andGTID fields are completed. • Not doing so could complicate Assessment Processing functions that are required for accountability purposes.

  6. Electronic ISRs • Electronic ISRs will be posted on PearsonAccess, regardless of whether or not districts request paper copies • Access to electronic copies “indefinitely” • Please note that districts who have not previously requested electronic copies will not have access to files prior to the Winter 2012 administration • Districts may download these files for their records

  7. Staggered Delivery of Testing Materials Three test material delivery dates: • Systems testing the weeks of November 26thand December 3rd • November 12th-14th • Systems testing the weeks of December 10thand December 17th • November 26th-27th • Systems testing the weeks of December 24th& December 31st • December 10th-11th

  8. Online Testing – System Readiness Tools Additional resources available for districts to enhance the online testing experience. • System Readiness Tools: • System Checks • Infrastructure Trial • One-on-one training

  9. EOCT Overview

  10. Purpose • The purpose of the EOCT is to assess student achievement of the state adopted curriculum in core courses and to provide diagnostic data in support of improved student achievement. • The EOCT serves as a component in Georgia’s College & Career Readiness Performance Index (CCRPI).

  11. EOCT Assessments • Ninth Grade Literature and Composition • American Literature and Composition • Biology • Physical Science • U. S. History • Economics/Business/Free Enterprise • GPS Algebra • GPS Geometry • Mathematics I: Algebra/Geometry/Statistics • Mathematics II: Geometry/Algebra II/Statistics • CCGPS Coordinate Algebra

  12. EOCT Assessments • Each test booklet is divided into two sections. • Students may complete Sections I and II in day one or Section I in day one and Section II in day two. • Students may not complete a portion of a section and then complete the remainder of the section later in the day or the next day. • This will result in an invalidation of the test. • For example, if a student becomes ill during Section I and does not complete that section, the student may not complete the remainder of the Section I upon return to school.

  13. EOCT Courses

  14. Administration Windows • Main administrations: • Winter 2012 • Spring 2013 • Summer 2013 • Mid-months: • Spring 2013- January, February and March • Fall 2013 - August, September, October and November • Retest Administrations: • Winter Retest Administration will coincide with the Spring Mid-month administrations.

  15. Testing Modes • End-of-Course Tests may be administered via paper and pencil or online. • Paper/ pencil assessments available during the winter, spring and summer administrations. • Online assessments are available for all administrations (including retest administrations).

  16. Use of Calculators • Calculators are allowed to be used on the following EOCTs: • CCGPS Coordinate Algebra • GPS Algebra/GPS Geometry • Mathematics I/Mathematics II • Physical Science • Economics • Calculators that store text or graphing calculators cannot be used. • Examiners should verify appropriate calculator use prior to the beginning of testing. • Electronic testing format provides “4-function” calculators. • Students are allowed to use their own calculators when testing online.

  17. Scheduling Considerations • Diligent attention must be given to the development of a schedule that protects the security and integrity of the test administration. • EOCT may be scheduled at any time during the state testing window. • Systems may elect a one-day or a two-day administration; however, all schools in the system must follow the same schedule as closely as possible. • Individual subject areas must be administered on the same or consecutive days within the system. • At no time should some students complete a test one week and another group of students complete the same test the following week. • For scheduling examples, please refer to Page 66 of the Student Assessment Handbook. *Allowing flexibility in the scheduling of the EOCT, to meet the variety of school schedules that exist, is dependent upon everyone involved in the administration protecting the integrity of the program.

  18. Scheduling Considerations • Schools must adhere to the testing times prescribed in the Examiner’s Manuals. • Total administration time for the tests is 90-120 minutes. • Additional time is required for disseminating materials, completing forms, and other test protocols. • Allowing too much or too little time may result in an invalidation. • When scheduling tests, consider the optimum time to administer the tests. • Consider logistics, including time and staffing. • During one-day test administrations, lunch should not serve as the break between sections I and II. To do so, would allow for potential breaches of test security.

  19. Scheduling Considerations – Test Make-ups • The purpose of the make-up days is to administer the tests to students who are unexpectedly absent during the regularly scheduled administration. • Include sick days, verified court dates, etc. • Does not include personal vacations, school field trips. • When in doubt, contact GaDOE. • Make-ups must only be administered during the district’s window • Permission to test outside district window will only be considered in rare, case-by-case circumstances and must be pre-approved by GaDOE.

  20. Students To Be Tested • Any student, regardless of grade-level, enrolled in an EOCT course must take the appropriate EOCT. • For example, if a student is taking a course to complete the state requirement for Mathematics I, that student must take the Mathematics I EOCT, regardless of the course title assigned by the local system.

  21. Students To Be Tested • Students who are: • taking a block-scheduled course who complete the full year course in one semester will be tested at the end of that semester. • following a traditionally scheduled (36-week) course will be tested at the end of the second semester of the course. • completing a course at the end of one semester (typically Economics) will be tested at the completion of the course.

  22. Students To Be Tested • Students enrolled (or dually enrolled) in: • alternative schools. • credit recovery or “make-up” courses. • college courses, online courses, or correspondence classes and are receiving credit towards graduation for an EOCT course. • Note: High schools are responsible for determining that post-secondary courses meet the criteria for dual enrollment. Scores will be counted as follows: • The college instructor must issue a numeric grade for the student. A letter grade may also be issued, but the high school must receive a numeric score for the course. • For high school credit, the course grade will be determined using the State Board approved calculation.

  23. Students To Be Tested • Middle School students enrolled in an EOCT course, whether or not they receive HS credit for the class. • These students are also required to take the appropriate CRCT. • Students with disabilities and English Learners (EL) who are enrolled in EOCT courses for credit. • Students who receive accommodations for instructional and classroom assessment purposes may also be eligible for accommodations during the administration of End-of-Course Tests. • Accommodations provided for statewide assessment must be listed on IEP, IAP, or EL TPC and should be consistent with the student’s instructional program.

  24. Students To Be Tested • Students enrolled in your system who are also enrolled in EOCT courses via Georgia Virtual School (GAVS) • Must be administered the appropriate EOCT at their home school. • It is the school test coordinator’s responsibility to ensure that these students’ answer documents are coded accurately (“30” under SDU A) so that results may be reported to GAVS. • Documents not coded to reflect students enrollment with GAVS could delay or interfere with student grade reports.

  25. Students To Be Tested • Students enrolling from non-accredited programs. • Must take and pass the EOCT with a minimum of 70 grade conversion score to receive credit for the course. • It is the responsibility of the local school system to determine whether criteria are met for awarding credit.

  26. Students NOT To Be Tested • Students who wish to transfer credit in an EOCT course completed at an accredited institution. • Note: Students who enroll in coursework at another accredited institution while also enrolled in a public school are considered “dually enrolled.” • Students who have previously taken an EOCT course, took the accompanying EOCT and received core credit for the course. • For example, if a student is completing an EOCT course as an “elective”, the student would not be required to take the EOCT. The student isrequired to take the EOCT when they take and complete the course for “core” credit. • If you have questions in such circumstances, please contact GaDOE Assessment.

  27. Accommodations • Students who receive accommodations for instructional and classroom assessment purposes may also be eligible for accommodations during testing. • Accommodations provided for statewide assessment must be listed on IEP, IAP, or EL TPC and should be consistent with the student’s instructional program. • To avoid an irregularity, please ensure that students who should receive accommodations are properly identified prior to testing.

  28. Accommodations • Only approved accommodations may be used. • Please refer to the Accommodations Manual and the Student Assessment Handbook. • Use of accommodations not on the list must be approved in advance by Melissa Fincher, Associate Superintendent for Assessment and Accountability. • Four to six weeks should be allowed for these requests to be reviewed.

  29. What percentage of a student’s course grade does an EOCT comprise? Cohort 1 Students who enter grade 9 for the first time in SY2011 -2012 or after • Cohort 2 • Students who entered grade 9 for the first time between July 2008 and June 2011 • EOCT counts as 20% of course grade • EOCT counts as 15% of course grade The percentages for these two cohorts are defined by State Board of Education rule 160-4-2-.13 (STATEWIDE PASSING SCORE)

  30. Grading • Students must earn a 70 or higher final course grade to pass the course and earn credit for graduation. • If your school awards 1.0 credit upon completion of a year long course, the EOCT should count as either 15% or 20% that final grade. • If your school awards 0.5 credit at the end of the first semester, and 0.5 credit at the end of the second semester, the EOCT should count as either 15% or 20% of the final second semester course grade.

  31. Grading • If a student is not present for an EOCT administration (main or mid-month), the system may issue an Incomplete and allow the student to test during a future testing window (main or mid-month). • This Incomplete may remain as the student’s course grade until their testing requirement is fulfilled. • If, after attempts have been made to have the student test in a future window, the student does not take the EOCT, the course grade shall reflect that the student did not participate in the test. • The system may issue a zero as 15% or 20% (dependent upon date first enrolled in grade nine) of the final course grade. • There should be sufficient documentation to indicate the student was notified of testing opportunities and did not participate. • The EOCT is Georgia's assessment utilized for federal high school accountability. As a result, systems must provide for the participation of all students in completion of an EOCT course.

  32. Security • Maintaining test security and test integrity is critical. • All EOCT must be administered and supervised by a Georgia-certified educator. • Everyone involved in the testing process must be properly trained and informed of their roles and responsibilities for test security. • Attendance at training must be mandatory and well-documented. • Untrained examiners must not be allowed to test. • Students and teachers need to understand test protocols and the ramifications of not following testing procedures. • The school principal must be made aware of any issues involving testing or test security. • Violations may result in invalidation of students’ tests and/or referral to the Professional Standards Commission for disciplinary action.

  33. Security • Student Test Booklets must be kept stored in a secure place accessible only by the principal and the test coordinator at all times. • Test materials must not be removed from their secure storage location for reasons other than the preparation of materials for testing, actual test administration, and the completion of tasks as prescribed by test manuals. • Shrink-wrapped packages must remain sealed until Test Coordinators are ready to prepare test materials for administration. • Distribute testing materials as close to the actual testing time as possible. • Testing materials should only be issued to persons who have been carefully advised of their responsibilities for test security. • Only staff members who have been trained on the proper management of secure test materials should handle such materials.

  34. Security • All persons receiving testing materials must sign a checkout sheet when they receive the materials. This sheet should show date and time. • All testing materials issued to persons administering tests must be counted carefully when given out and when returned. • If a problem occurs, School Test Coordinator should be notified immediately. • Test Coordinators and/or Examiners should keep a record of all students tested for each EOCT administration. • In addition to student’s name and EOCT administered, please remember to include form numbers for each student in your documentation. Please be sure to keep copies of these records.

  35. Security • Students must write their names on the cover of their test booklet and any scratch paper. • Please follow all instructions in the test manuals exactly. • Do not add anything to, or delete anything from, the directions in the test manual. This violates standardized test conditions and may invalidate scores. • All testing materials must be collected and returned immediately after the testing session. • Please be reminded that Student Authorization Tickets and used scratch paper are considered secured materials and must be handled as such. • Examiners are responsible for turning them in and coordinators are responsible for verifying that they do. • For additional security information, please refer to pages 35-37 of the Student Assessment Handbook.

  36. Security - Examiner Training • Documentation of attendance at the district and building level (include agenda and materials used). • Ensure examiners have an opportunity to review examiner manual prior to testing date (in a secure environment). • Updated manuals have also beeen posted on the GaDOE (EOCT) website. • Examiners should be clear on logistical procedures in place for security of materials.

  37. Testing Irregularities • All personnel in the local system must follow protocol as they become aware of testing irregularities. • Signs of any testing irregularity must be dealt with immediately. • Test Examiner > School Test Coordinator > System Test Coordinator > Melissa Faux • The school principal must also be made aware of any instances of a testing irregularity. • Reports of testing irregularities from persons other than the STC (or their designee), will be referred to the STC to ensure proper reporting protocols are followed. • Please do not include identifiable student information such as, social security numbers, GTID, or FTE numbers in emails sent to GaDOE.

  38. Testing Irregularities • All irregularities must be coded, documentation completed and submitted on the Testing Irregularity Form in the MyGaDOE Portal. • When entering the documentation into the portal, please: • Select the appropriate “Administration Cycle” - Winter 2012. • Select the appropriate “Administration” - EOCT Main. • Include the form number of the test that needs to be coded as an Irregularity or Invalidation. • Failure to include the form number when completing the Testing Irregularity Form will result in delayed and/or inaccurate reporting of scores.

  39. Testing Irregularities • When entering the documentation into the portal, please: • Clearly indicate if a score should be invalidated, or counted as an irregularity. • If tests needs to be invalidated, please select from drop down menu the reason for invalidation. • Described in detail the circumstances surrounding the reason for invalidating the test.

  40. Testing Irregularities • In addition to entering irregularities into the portal, once IRR, or INV codes are received, you MUST: • Grid and bubble student answer documents (if the test was administered via paper/pencil) OR • Enter code into PearsonAccess (if the test was administered online) • Once received, IR codes can be used on all future irregularities but documentation must be entered into the portal. • Only the GaDOE may invalidate assessments.

  41. Testing Irregularities - Paper • On answer documents, you must: • Fill-in the appropriate irregularity or invalidation bubble. • Grid the 5-digit SDU B code. • Failure to grid both the correct SDU-B code and fill-in the correct corresponding bubble will result in the delayed and/or inaccurate reporting of scores.

  42. Testing Irregularities – Online • For students who test online, follow these steps in PearsonAccess: 1. Click on Test Management.

  43. Testing Irregularities – Online • 2. Find and Select the student

  44. Testing Irregularities – Online • 3. Once you find the student, click on Assigned Tests:

  45. Testing Irregularities – Online • 4. Select the Subject:

  46. Testing Irregularities – Online • 5. To enter the SDU B code, click on the Edit button.

  47. Testing Irregularities – Online • 6. Select ‘Yes’ by using the drop down options for either the Irregularity, Invalidation or PIV box. • 7. Enter the 5-digit SDU-B code. • Failure to select ‘yes’ for the correct indicator (Irregularity/Invalidation/PIV) and/or failure to enter the correct corresponding SDU-B code will result in the delayed and/or inaccurate reporting of scores.

  48. Testing Irregularities – Irregularity/Invalidation Matrix Failure to grid both the correct SDU-B code and fill-in the correct corresponding bubble will result in action listed in the right-hand column.

  49. Testing Irregularities Some examplesof irregularities: • Cheating • Following an investigation and confirmation student test scores will be invalidated by GaDOE • If the incident involves improper conduct on the part of staff, a referral to the Professional Standards Commission for disciplinary action may result • Using a graphing calculator or other prohibited devices • Following confirmation of the use of a prohibited device during a testing administration, student scores will be invalidated by GaDOE

  50. Testing Irregularities Some examplesof irregularities: • Sickness during testing administration • Student gets sick prior to starting the test • Upon return to school student will complete the test in its entirety and test is scored as is; does not require portal entry • If testing online, please do not “submit” the student’s answers • Student gets sick after having completed Section I but before starting Section II • Upon return to school student will complete Section II of the test and test is coded as an irregularity; requires portal entry • Student gets sick while testing in either Section I or II • Test scores are invalidated by GaDOE;requires portal entry

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