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WINISIS Training Program Overview by UNECLAC: Database Management and System Setup

The WINISIS Training Program led by the United Nations Economic Commission for Latin America and the Caribbean provides essential insights for participants aiming to master the WINISIS database management system. Scheduled from December 1st to 5th, 2003, this course covers system requirements, installation, database creation, data entry, and formatting. Participants will learn to manage data effectively, organize bibliographic information, and utilize advanced functions like importing/exporting and integrating security measures. A hands-on approach ensures participants are well-equipped to implement these skills.

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WINISIS Training Program Overview by UNECLAC: Database Management and System Setup

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  1. and the United Nations Economic Commission for Latin America and the Caribbean (UNECLAC) WINISISTRAINING PROGRAMME Dec 1st - 5th, 2003

  2. This course is aimed at helping participants... • Understand the structure of WINISIS • Learn how to create databases • Understand basic functions of the formatting language

  3. Monday • System requirements • Installation of WINISIS • Syspar.par and dbn.par files • Overview of the system • Communicating with the system using windows, menus and dialog boxes • Data entry

  4. Tuesday • Inverting the database • Searching • Database definition • Database creation

  5. Wednesday • Print Formatting

  6. Thursday • Printing and Sorting • Importing and Exporting

  7. Friday • Converting from Cepal to Marc • Security Passwords • A look at KOHA, Greenstone, Genisis

  8. Hardware requirements The minimum and recommended hardware requirements for running CDS/ISIS : • CPU: 486 processor at 40Mhz (Pentium at 100Mhz or higher recommended) • RAM: 8Mb (16Mb or more recommended) • 1 floppy disk unit • 1 hard disk (with at least 4Mb free) • 1 VGA 640x480 color screen (super VGA 800x600 or higher recommended • 1 printer (optional) • Windows 3.1 or higher

  9. Maximum number of data bases unlimited • Maximum number of records in a data base 16 millions (within the limit of 500 Mb) • Maximum record size 32000 characters • Note that records larger than 8000 may not be used with the MS-DOS version of CDS/ISIS. If you intend to exchange data with MS-DOS users you should take this into account. • Maximum field size 32000 characters • Maximum number of fields (defined in FDT) 200 (excluding repetitions of repeatable fields) • Maximum number of FST lines 600 • Maximum number of stopwords 799 • Maximum size of a display format 10000 characters • Maximum size of display buffer 64000

  10. Installing WINISIS • To Install • Run Setup.exe from diskette 1 or from CD go to CDS/ISIS ->Windows->1.4 and run install.exe • (it is recommended that you accept the proposed defaults but remember to select the language and the data location) • At the end of the installation some systems require you to find the ctl3d.dll hidden files to copy to the system directory

  11. INSTALLATION • NB On some systems, the CTL3D.dll file remains compressed after installation. You will need to copy another ctl3d.dll file into your Windows folder. This one should be at least 20.5 kb • Alternatively, if you get a message after installation that a file is compressed, go to the folder WIN_ISIS nt and install from there. That ctl3d.dll file has been replaced

  12. WINISIS FILES • WINISIS works with files • A number of files are created automatically by the system • Others are created by the user during database creation

  13. MST IFP LN1 and 2 LK1 and 2 CNT XRF Winisis FilesFiles created by the system include:-

  14. Winisis FilesFiles created by the user:- • FDT • FST • PFT • FMT • ANY • STW • SRT

  15. Master file (.MST) • The Master file contains all the records of a given data base. Each record is identified by a unique number, automatically assigned by CDS/ISIS when it is created, called the Master File Number or MFN.

  16. Cross reference file - .xrf • In order to provide a fast access to each master file record, CDS/ISIS associates a special file to the Master file, called the Cross-reference file, which is in fact an index giving the location of each record in the Master file.

  17. Master file • You may create, modify or delete Master file records by means of the Data Entry services menu option.

  18. The Inverted file (.IFP) • WINISIS allows you to provide a virtually unlimited number of access points for each record through the creation of a special file called the Inverted file. • The inverted file (.IFP) allows the retrieval of bibliographic records by author, subject, or by any other data element occurring in the record.

  19. The Inverted file • contains all terms which may be used as access points during retrieval for a given data base, • for each term, a list of references to the Master file record(s) from which the term was extracted. • The collection of all access points for a given data base is called the dictionary. • the Inverted file is an index to the contents of the Master file.

  20. SYSPAR.PAR • It contains the system setup parameters. • It is read each time CDS/ISIS is activated and may be used to override default values • the setup program automatically created a SYSPAR.PAR file with the default parameters • It is a text file which may be edited with any text editor such as Notepad. • Each parameter starts on a new line and has the same general format

  21. SYSPAR.PAR • n=value • where: • n is the parameter number (as explained below); • value is the corresponding value • The value must immediately follow the equal sign (any space which may follow the equal sign will be taken as being part of the value).

  22. SYSPAR.PAR • You may insert comment lines (which will be ignored by CDS/ISIS) by inserting a semicolon (;) at the beginning of the line. For example: • ; Set default database

  23. SYSPAR.PAR • 0: SYSPAR.PAR re-direction • 1: Program path 1=\winisis\prog\ • 2: Menus path 2=\winisis\menus\ • 3: Message path 3=\winisis\msg\ • 4: Work files path 4=\winisis\work\ • 5: Data base path 5=\winisis\data\

  24. SYSPAR.PAR • In addition to the default parameters the following may be added • 6=Default database • 8=Repeatable field separator • 14=1 network system • 105=1 automatically displays search results • 104=1 Dictionary options

  25. SYSPAR.PAR • 130=1 automatic updating of inverted file • 902=1allows hyperlinking

  26. dbn.PAR: Data base parameters • dbn.PAR allows you to define individual paths for specific data base files • You may therefore distribute a large data base on two or more disk drives, if necessary. • dbn.PAR may contain up to 10 parameters (which have the same format as the ones specified in SYSPAR.PAR) as follows:

  27. dbn.PAR: Data base parameters • Parameter Drive/path for • 1 XRF • 2 MST • 3 CNT • 4 N01 • 5 N02 • 6 L01 • 7 L02 • 8 IFP • 9 ANY • 10 FDT, FST, FMT, PFT, STW, SRT

  28. dbn.PAR: Data base parameters 1=\winisis\data\db\ 2=\winisis\data\db\ 3=\winisis\data\db\ 4=\winisis\data\db\ etc

  29. WINISIS Directory Structure

  30. Communicating with the system • WINDOWS • MENUS • DIALOG BOXES

  31. Communicating with the system • Commands are given to the system through the use of menus listing various options • Messages are used to convey information to the system users • WINISIS uses windows to display different types of information for example- • Search results • Progress of importing records or inverting a database The following are some of the menus and windows used by the system-

  32. The Main Window

  33. The Database Window

  34. The Database Menu

  35. Browse Menu

  36. Search Menu

  37. Configure Menu

  38. Utils menu

  39. Windows Menu

  40. Help Menu

  41. Dialog Boxes • Dialog boxes are screens which allow the user to give certain parameters to the system. • E.g. • Which records are to be printed • Which terms to search on

  42. Import dialog box

  43. DATA ENTRY • And don’t forget to invert

  44. DATA ENTRY • Data entry is done by choosing the <Edit> option or using the shortcut icon • New records may be created or old records modified • Data may be pasted from the terms dictionary or from other sources

  45. Data Entry • The following window is displayed whenever you select the Data Entry command of the Edit menu. • When initially opened, it displays the current record (i.e. the one which is currently displayed in the corresponding data base window). • Contents may be modified by selecting applicable commands in the Edit Menu

  46. Data Entry

  47. Data Entry Options menu

  48. Entering Data • In editing a field you may use all standard Windows edit function keys. In addition there are the following special keys: • Enter -update the field and select the next field; • Shift+Enter- update the field and select the previous field; • F2 delete the field; • ESC ignore all changes (field will redisplay as it was before the editing started).

  49. Entering Data • You may change the size of the field edit box by dragging up or down the bar at the bottom of the box. • You may also change the font used to display the field by selecting the Choose font option from the Options sub-menu.

  50. Subfielded Fields • When you enter a field containing subfields you must key in the required subfield delimiters in front of each subfield. • A subfield delimiter is a 2-character code preceding and identifying a variable length subfield within a field. • It consists of the character ^ followed by an alphabetic or numeric character, e.g. ^a.

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