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Nuts & Bolts September 2014

2013-14 CAHSEE. Nuts & Bolts September 2014. Agenda. 2013-14 Schedule. What’s NEW for 2013-14. CAHSEE Exemption. CAHSEE Web System. Site Coordinator Responsibilities. 2013-14 CAHSEE Schedule. What’s NEW for 2012-13?. Answer Document Changes: Box 16 - CALPADS FALL 1 has been removed

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Nuts & Bolts September 2014

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  1. 2013-14 CAHSEE Nuts & BoltsSeptember 2014 Assessment Services, SDUSD

  2. Agenda 2013-14 Schedule What’s NEW for 2013-14 CAHSEE Exemption CAHSEE Web System Site Coordinator Responsibilities Assessment Services, SDUSD

  3. 2013-14 CAHSEE Schedule Assessment Services, SDUSD

  4. What’s NEW for 2012-13? Answer Document Changes: • Box 16 - CALPADS FALL 1 has been removed • Boxes 17-26 – renumbered (now boxes 16-25) Assessment Services, SDUSD

  5. What’s NEW for 2013-14? continued School & Grade Identification (SGID) Sheet: color change ROSE Grade 10 only PINE Grade 11 only HARVEST Grade 12 only BURGUNDY Adult education students only Assessment Services, SDUSD

  6. CAHSEE Exemption • The exemption from meeting the CAHSEE requirement for students with disabilities (IEP or 504 Plan) remains in place until July 1, 2015 • Students with disabilities are still required to take the CAHSEE in Grade 10 in order to meet state and federal requirements • Exemptions must be recorded in the CAHSEE Web System for eligible seniors who will graduate Assessment Services, SDUSD

  7. CAHSEE Web System Purpose of the CAHSEE Web System: • For entering CAHSEE scores from out- of-district 2. For entering “exemption” status for eligible (IEP or 504) seniors on track to graduate 3. For retrieving the most up-to-date roster of students who still need to pass the CAHSEE Assessment Services, SDUSD

  8. CAHSEE Web System (continued) STEP 1: Go to www.sandi.net and sign in STEP 2: Go to the Research & Reporting Department site www.sandi.net/research and select CAHSEE Web System (left navigation panel) Assessment Services, SDUSD

  9. CAHSEE Web System (continued) 1 2 3 Assessment Services, SDUSD

  10. CAHSEE Web System (continued) 1 Enter student ID number Option #1 is for entering out-of-district CAHSEE scores and entering the exemption status for eligible seniors Assessment Services, SDUSD

  11. CAHSEE Web System (continued) Enter out-of-district scores for Math and/or ELA Assessment Services, SDUSD

  12. CAHSEE Web System (continued) In order to input an exemption the student must be in Grade 12 and have a disability code Assessment Services, SDUSD

  13. CAHSEE Web System (continued) For Grade 12 504 students you must answer YES in order to select exemptionoption Assessment Services, SDUSD

  14. CAHSEE Web System (continued) Enter exemption status by selecting the drop-down menu for “Exit Exam Status”; this will ensure that the transcript will show “met requirement” for the CAHSEE Assessment Services, SDUSD

  15. Site Coordinator Responsibilities BEFORE Testing Test Security Receive Materials Identify Students Train Staff Distribute Materials Assessment Services, SDUSD

  16. agreements MUST be signed & submitted before materials can be released Security • Security Agreements • Security Affidavits • All materials must be kept in a LOCKED, SECURE area BLM In Green Envelope Assessment Services, SDUSD

  17. Security Continued • Possible visit from ETS/Global Compliance Service • Before testing (pages 23-32 in manual) • During testing (pages 33-34 in manual & DFA) • After testing (pages 35-38 in manual) • Ask for “official” letter from the representative when he/she comes to your school Assessment Services, SDUSD

  18. Receiving Materials Follow the checklist for Inventorying Test Materials at the Test Site-page 24 in manual INVENTORY UPON RECEIPT ORDER ADDITIONAL MATERIALS SECURE MATERIALS UNTIL TESTING Verify Quantity Note missing materials; contact Assessment Services ASAP if there are discrepancies Fax or Email Form Reseal Boxes Sign name across tape; store in a SECURE, LOCKED area BLM Assessment Services, SDUSD

  19. Test Site Packing List & Security Tracking Form Report discrepancies and missing items to Assessment Services IMMEDIATELY • Document additional materials you order & receive • Document discrepancies and missing items On Page 51 in Manual Assessment Services, SDUSD

  20. Who Should Take the October CAHSEE? Identify Students to Test • Grade 12(class of 2014) students who have not yet passed both parts • Adult Ed.students who have not yet passed both parts • see rosters provided Assessment Services, SDUSD

  21. What do I do if a former student returns to our school just to take the CAHSEE? • Create a new 2-day enrollment; use the enter code “E06-Non-ADA enrollment” and assign preliminary “104-Withdrew, failed CAHSEE” exit code • Complete box # 25; located on the answer document, “Post-Grade 12 Student” • Check CAHSEE results when available to verify graduate status; update Zangle and “Exit SDUSD” screen with appropriate exit code • Include with your Grade 12 SGID docs Guide: CAHSEE Only Enrollment at www.sandi.net/assessment Assessment Services, SDUSD

  22. Schedule & Timing UNTIMED BUT NOT UNLIMITED TIME Test sessions should start between 8:00 a.m. and 10:00 a.m. Assessment Services, SDUSD

  23. Required Training Staff There should be one examiner/proctor for every 25 students • Ensure Consistency • Read DFA verbatim • Ensure Test Security • Verify students’ identity • Monitor students • Collect test booklets and answer docs beforedismissing students • Review accommodations and modifications in IEPs/504 Plans Examiner Training PowerPoint on Website Assessment Services, SDUSD

  24. Required Training Staff continued • Examiners should review the DFA before testing • Download extra copies from the ETS website at • http://www.ets.org/cahsee/test_administration/ Assessment Services, SDUSD

  25. Preparing & Distributing Materials NO SCRATCH PAPER • Materials provided by school • No. 2 pencils • “Testing- Do Not Disturb” signs • Do not distribute test booklets before the test day • Review IEP and 504 Plans for accommodations/modifications that must be made available to students • Check materials out and in each day; use inventory control forms BLM Assessment Services, SDUSD

  26. Inventory Control Form BLM Keep record of the Security Number Ranges distributed to each teacher/testing location Assessment Services, SDUSD

  27. Coordinator Responsibilities DURING Testing Test Environment Answer Documents Test Irregularities & Incidents Assessment Services, SDUSD

  28. Test Environment • Free from noise & interruptions • Good lighting & ventilation • Bulletin boards, whiteboards, or charts must be removed/covered • No scratch paper • Only #2 pencils • No cell phones or electronic devices. • Must arrange for accommodations and modifications (i.e. separate room for students w/ “Read Aloud” in IEP/504) Assessment Services, SDUSD

  29. Answer Documents: Pre-Identification for October • Pre-ID answer documents = for students enrolled as of August 28 • Pre-ID labels = for students enrolled between August 28and September 17 • Must hand-grid documents = for students enrolled after September 17 ( use demographic guide tool online) Assessment Services, SDUSD

  30. Answer Documents: Pre-ID Barcode • Examiners must verify identification of students • Examiners must give pre-identified answer documents to the correct students Assessment Services, SDUSD

  31. Front of Answer Document Barcode with Student’s Name = Included in Pre-ID = Must Be Completed by Hand Pg 59 in Manual Assessment Services, SDUSD

  32. Front of Answer Document- Score Codes See Pg 63 in Manual Assessment Services, SDUSD

  33. Inside Answer Document Page 60 in Coordinator’s Manual = Included in Pre-ID = Hand-grid ONLY if applicable Assessment Services, SDUSD

  34. Back of Answer Document Page 61 in Coordinator’s Manual = Hand-grid ONLY if applicable = Included in Pre-ID Assessment Services, SDUSD

  35. Back of Answer Document HAND-CODE ONLY IF USED BY STUDENT Codes on Pg 66 in Manual Assessment Services, SDUSD

  36. Inside Answer Document #24 Accommodations & Modifications Page 65 MUST SIGN FOR ALL IEP/504 STUDENTS = Hand-grid ONLY if student used Assessment Services, SDUSD

  37. TEST IRREGULARITY Breach in security (i.e. coaching) Must report to Erin Gordon ASAP Complete a Test Security Breach Report form TEST INCIDENT Disruption (i.e. student misconduct, cheating) Complete a Test Incident Report form Bubble “I” on Score Code if caught cheating Testing Irregularities & Incidents Pages 33 & 34 in Manual Make copy of report forms for your files; send original in GREEN envelope BLM Assessment Services, SDUSD

  38. After Testing Account for ALL Materials Prepare Answer Documents Complete Required Forms Pack Materials Properly Return Materialsto Annex 10 Assessment Services, SDUSD

  39. Prepare SCORABLE Answer Documents • Check Box 3 to ensure correct SCORE CODEis hand-grid for both ELA & Math • Check Box 24 to ensure that ONLY modifications USEDwere hand-grid Assessment Services, SDUSD

  40. Prepare SCORABLE Answer DocumentsContinued • Hand-grid all required demographic information CORRECTLY for answer documents without Pre-ID • Ensure that stray marks have been erased • Transcribe any damaged answer document to clean, blank document; hand-grid all required demographic information Assessment Services, SDUSD

  41. Prepare SCORABLE Answer DocumentsContinued • Separate all answer documents by GRADE • For each grade, separate and stack bySCORE CODE combination SS SA AS Assessment Services, SDUSD

  42. Record Counts on the Tally Sheet See Handout BLM Assessment Services, SDUSD

  43. Completing the Apportionment Form See Form in Green Envelope • Transfer counts from tally sheet to the “Score Code Analysis” section of the Apportionment form Assessment Services, SDUSD

  44. Completing the School and Grade Identification (SGID) Sheet Pages 35 & 56 in Manual • Complete one SGID for each grade level • Place on top of SCORABLE answer docs Assessment Services, SDUSD

  45. Completing the Apportionment Form • Transfer counts from SGID to the “Data Collection” section of the Apportionment form Assessment Services, SDUSD

  46. Packing& Labeling SCORABLE Materials Do NOT seal boxes Label must be placed on CORNER of box Enter school totals for SCORABLES Assessment Services, SDUSD

  47. PrepareNONSCORABLE Answer Documents • VOID answer documents and write reason why it was voided • Record all VOIDED answer documents on Apportionment form VOID: spilled coffee-transcribed to new doc. Assessment Services, SDUSD

  48. Prepare NONSCORABLE Materials Continued All VOIDED answer documents must be recorded on the Apportionment form Assessment Services, SDUSD

  49. Prepare NONSCORABLE Materials Continued 1. Sign & Complete the Test Site Packing List & Security Tracking form2. Return in BOX #1 of NONSCORABLES If additional materials were ordered, they must be recorded on page 2 On Pages 50 & 51 in Manual Assessment Services, SDUSD

  50. Label must be placed on CORNER of box Packing& LabelingNONSCORABLE Materials Test Site Packing List on TOP Enter school totals for NONSCORABLE Do NOT seal boxes Assessment Services, SDUSD

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