1. Learning Management System Phase 1 On-line Training Application

2. Background This is a MOH funded project for a Learning Management System (LMS) as budgeted by IHIS Active team members • IHIS, Nurse Educators, HR (Learning) Design building is based on: • Hassle Free Hospital vision • Staff feedback • Benchmark – NTU-Blackboard, NUH - ProSoft

3. Purpose • To keep Senior Management informed of the phase 1 launch of Learning Management System (LMS) for on-line training application • Phase 2 LMS - generate reports & E-learning • Thereafter several road shows planned to teach staff to use this LMS • Provide target group teachings to training coordinators, clinical secretaries, Nurse managers

4. Executive Summary Benefits • For AHPL • On-line, Paperless  Go Green • Use of IT technology  convenient & efficient • For users • Able to view in-house training calendar, course outlines, course enrollment, training record, e-learning from this 1 system • To administrators • Generate attendance list, evaluation form, training report • Sort & update in staff profile

5. Phase 1 - LMS • Log in – Getting Started • Step-by-Step guide on On-Line training application for: • Scheduled Core/Corp Courses • Internal Courses • Local External Courses • Overseas Courses • Supervisor's Guide • Nomination and Approval in batch • Support

6. Log in • Click on “Learning Management System” icon under KTPH Intranet “Learning” section. 1) 2)

7. 1) 2) 1) Log in using yourEmployee ID (e.g.: KH001234) 2) Default password for 1st time login is ‘Pass1234’. 3) For assistance, please contact KTPH IST @ 1800 5874478. 3)

8. To note • This page prompts you to change your password on your 1st login • If there is error in your email, please update accordingly • Click “Save” button to end this submission

9. View Your Scheduled Corp/Core Course

10. On-line training application • Internal course • Overseas / Local External Trainings 4 Simple Steps 1 3 4 2

11. 1 Once you have log in, click on to apply for Internal Courses

12. 2 1 2 3

13. Back Option 1 – Via calendar format Clickon a specific date to view available training course/s on that date current date  the dates with training course  Training course that you have selected /enrolled 1

14. Back Option 2: via category Clickon the “+” to expand as below. 2 Select “Category” to search for course.

15. View training sessions 3 View All Available Training Sessions Of The Training Courses

16. 3 View Course Outline Enroll course

17. Afterclickon “Enroll” course, you will see this pop-up.

18. Drop down list: Select “Training Session”

19. 4 Click “Select” to submit

20. and you will also see this icon changed to this Once done, you will see this message on the top of the page. Enrollment request will be sent to next approving authority.

21. Guide to Local External Course Applications

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23. Click“Apply Here” for application form.

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26. Section 2: Application Detail ConfirmationFor your information. Click “Next” button.

28. For External Sponsorship Declaration [if applicable] Fill in the information and click “Submit” button.

29. 4 After clicking the “Submit” button, the LEC/Overseas application will be sent to next approving authority.

30. Guide to Overseas Training Applications

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32. Click“Apply Here” for application form.

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35. Section 2: Application Detail ConfirmationFor your information. Click “Next” button.

37. For External Sponsorship Declaration [if applicable]Fill in the information and click “Next” button.

38. Section 4: Previous Sponsored ListClick “Next” button.

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40. After clicking the “Submit” button, the LEC/Overseas application will be sent to next approving authority.

41. Supervisor Guide Managing group nomination & approval

42. Supervisor Guide Managing group nomination

43. Role Switching After login, you will see this page. • For self course application for Internal / LEC / Overseas course, select “Learner” role and click “Next” button. • For course approval or nominate learner for course, select “Supervisor” role and click “Next” button.

44. Internal nomination by supervisor Click “Courses” and you will see this page. Search the course that you want to nominate and click “Manage Course”. 44

45. Click “Nominate Users”. 45

46. Select “Session” and then select “Nominate”. An e-mail notification will be sent to nominated staff.

47. Multiple nominations for LEC / Overseas Section 1: Requestor InformationFill in the information and click “Next” button. Section 2: Nominate Users You can nominate more than 1 staff who are directly reporting to you.  Select --> Click “Confirm Nomination”.

48. Supervisor Guide Managing group approval

49. Supervisor Approval Via Email  Click & Login  To approve / reject

50. Managing 1 application Select “Internal Course Approvals”or“LEC/Overseas Approvals” This screen shows you have 1 application to approve. Click “Manage Request” to proceed.