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Supervisors

Supervisors. Please silence your cell phones! No texting while in class Supervisor segment is 1 Hour Moderator & Clerk segment may be an additional 2 hours You cannot work if you do not complete the entire class for your position. Election Official Oath.

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Supervisors

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  1. Supervisors • Please silence your cell phones! • No texting while in class • Supervisor segment is 1 Hour • Moderator & Clerk segment may be an additional 2 hours • You cannot work if you do not complete the entire class for your position.

  2. Election Official Oath Do you swear to faithfully execute the office of election official and will, to the best of your ability, preserve, protect, and defend the constitution of the United States, the constitution of the State of Rhode Island, and all the election laws and rights of the people thereof?

  3. Voting by emergency mail ballot If you are working in a polling place where you don’t vote, you can vote an emergency mail ballot at your local Board of Canvassers. The deadline is day before the election at 4 p.m. You cannot leave your assigned polling place on election day unless you are replaced.

  4. What’s new since 2010 • Everyone must now show ID • Cell phone use is prohibited in the polling place, except for election officials for election-related issues. • Text messaging is allowed. • Cameras are allowed outside the enclosed voting area.

  5. Important • Poll opening times vary • Arrive at your polling place at least 45 minutes your scheduled to open. • Polls now close at 8:00 P.M.

  6. POLLING PLACE OPENING AND CLOSING TIMES

  7. Positions • Warden/Moderator • Supervises the polling place • Responsible for the Voting Equipment • Notary for Day – Signs All Affidavits • Clerk • Files and manages all paperwork • Voids & Reissues ballots • Handles Voter Affirmation • Handles Provisional Voting Supervisor Supervisor Supervisor Supervisor • Verifies voters are on the precinct voting list • Issues ballots and ballot applications to voters • Assists Voters as Pair if Necessary

  8. Diagram Automark must be setup facing away from booths and at this end Secure all extension cords! Pay attention to yellow box! Tables must be placed correctly

  9. Supplies from the State Inside the Blue Supply Box are 4 bags • Warden/Moderator’s supply bag • Clerk’s supply bag • Supervisors’ supply bag • Provisional voting supply bag Central Falls, Pawtucket, & Providence will have a bag of Spanishposters and forms.

  10. Checklists Sign these and put them in Board of Canvassers Envelope

  11. Organize • Review your inventory lists • Each pair of Supervisors should have a poll book, secrecy sleeves, ballot applications, and ballots. • The poll book is given to you by the Board of Canvassers. • One pair of Supervisors will list of A-L and other will have M-Z. • Place signs in front of you.

  12. Organize • Place one package of each color of ballots and ballot applications between the bipartisan pairs. • Keep ballot applications in numerical order. • Place any other official forms on the table such as “Assistance” forms, “Signing with a Mark” forms, etc.

  13. VOTERS CLERK SUPERVISORS

  14. Nametags

  15. Posters Sample ballots Provisional Voting Voting Rights Fraud Penalties SAMPLE Outside Only Powers & Duties Outside & Inside Outside Only Near Exit Inside

  16. Check voters in • All voters must present an acceptable form of ID. • Various Photo ID or Non-Photo ID are acceptable (list on next slide).

  17. Photo ID • U.S. Military ID • ID issued by the U.S. or State of RI • Government-issued medical card • RI driver license • RI voter ID card • U.S. Passport • ID issued by a U.S. educational institution

  18. Photo ID (cannot be expired) • Employee identification card • ID issued by a commercial establishment • Credit or debit card that has a photo • Health club card • Insurance plan card • Public housing card

  19. Photo ID Notes • Address on the Photo ID doesnot need to match voting list • Does not need to have an expiration date • If it does have an expiration date, it cannot be expired.

  20. Non-Photo ID • Insurance plan card • Government-issued medical card • Lease or rental statement • Student ID • Tuition statement or bill • Birth Certificate • Social Security card • Utility bill • Bank statement • Document issued by a government agency

  21. Non-Photo ID Notes • Must have voter’s current name & address • Address on the non-photo document must match the voting list • Must be dated or issued after 11/2/2010 • SSA card, birth certificate, and govt. medical card does not need address or date of issue.

  22. Check voters in • Each voter must state their FULL NAME and ADDRESS. • Find the voter’s name, address in the poll book and verify name and address is correct. • Verify the voter’s party affiliation.

  23. Check voters in • Democrat voters receive a blue ballot. • Republican voters receive a yellow ballot. • Unaffiliated voters choose a blueoryellow ballot. • If the voter disputes their party affiliation, send them to the clerk.

  24. Check voters in • You must repeat only the name and address in a loud and clear voice. • If there is a problem send the voter to the Clerk (i.e. No ID or not on the list).

  25. Check voters in ImportantMessage Peel off the label Place it on a ballot application

  26. Check voters in Stick voter’s label here 001 Voter signs here Supervisors initial here

  27. Check voters in Put the ballot application on the spindle provided OR • Place voided ballot applications sideways on the spindle.

  28. Check voters in • Place a ballot in a secrecy sleeve and hand it to the voter. • Do not pre-fill the secrecy sleeves. • Instruct the voter as to the proper way to mark the ballot (use demo pad)

  29. Check voters in • Send the voter to an available voting booth. • Instruct the voter to place their ballot in the Eagle when they have finished marking it.

  30. Check voters in MAKE SURE EACH VOTER GETS ONLY ONE BALLOT!!!

  31. Disaffiliation • Handled by Moderator • Available upon request of voter • Takes 90 days to take effect

  32. Check voters in Special Message: HAVA ID Required • This means the voter cannot present a birth certificate, Social Security card, or government-issued medical card as valid ID.

  33. Check voters in Special Message: Affirmation Required • Send the voter to the Clerk.

  34. Check voters in Special Message: Applied for Mail Ballot • Send the voter to the Clerk

  35. Assistance • Only Union representative or employer cannot assist voter. • Form must be completed and signed.

  36. Assistance by Supervisors • Moderator can assign two Supervisors to help the voter mark their ballot. • Voter’s choices must remain secret • Pair of Supervisors must remain with voter at all times during this process

  37. Voter Who Cannot Sign

  38. Magnifier for Visually Impaired

  39. State Laws • Voters with a disability and the elderly get priority in line if necessary. • Children under 13 allowed in booth with voter. • Pollworkers, checkers, or watchers cannot display campaign materials.

  40. State Law • Voters are allowed to enter the polling place with campaign materials! • No one can leave the polling place with an official ballot. • 10 minutes allowed in booth under law. • No electioneering within 50 feet of the entrance to the building.

  41. Affidavit of the Supervisors • All four Supervisors must sign the “Affidavit of the Supervisors” • Place this form into Board of Canvassers return bag

  42. Closing the polling place • Put all state posters, signs, supplies and unused forms in the state’s blue supply box where you found them at the opening of the polls. • Fold up and close all voting booths, and place them next to the Eagle and AutoMARK in a secure area.

  43. Closing the polling place • Help the Warden/Moderator take the ballots out of the Eagle. • Help the Warden/Moderator put the AutoMARK back in the case. • Wait until you’re dismissed by the Warden/Moderator.

  44. Thank You Supervisors! Read your books and take them to the polling place with you! Wardens/Moderators & Clerks must remain

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