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Corporate Payment Systems

Corporate Payment Systems. Adwebportal Training. Flexible Card Design. Distinctive design highlights. Optional Corporate logo. Employee Name. Company / Department or other descriptions. Why cards?. Monthly Spending Limits - $5000.00 Single Purchase Limit - $750.00

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Corporate Payment Systems

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  1. Corporate Payment Systems Adwebportal Training

  2. Flexible Card Design Distinctive design highlights Optional Corporate logo Employee Name Company / Department or other descriptions

  3. Why cards? • Monthly Spending Limits - $5000.00 • Single Purchase Limit - $750.00 • Convenient & Easy to Use / World-wide Acceptance • Data Integration • Information and Management Reporting • Obtain Efficiencies & Reduce Costs

  4. 0742 - 1799: General Contracting 3000 - 3299: Airlines 3351 - 3440: Car Rental Agencies 3501 - 3720: Hotels/Inns 4011 - 4789: Transportation/Freight Related 4751 - 4899: Communication services 4900: Utilities 5200 - 5499: Hardware/Confectionery/ Department Stores 5511 - 5599: Automotive 5611 - 5699: Clothing/Apparel Program Controls Standard Industry Code - SIC over 3000 codes...

  5. Corporate Liability Waiver Program • Insurance Coverage to reduce potential losses • Maximum Coverage of $50,000 per Cardholder • No personal credit verifications

  6. Payment • Charge Card • No Interest Payments • No Transaction Charges • Individual statements issued electronically for reconciliation

  7. Standard Deployment with FirstViewNet … Incoming SBF 1 www.adwebportal.com 2 Reconciled Transactions 3 Administrator Module 4 Export to Accounting Application

  8. Features … • Browser Independent • 128 bit security • Tax calculation, Includes 2 tax fields • Allocation by SIC • Ability to split transactions • Allows Visa Reimbursement transactions

  9. FirstViewNet Security … • 128 Bit encryption • Firewalls, Virus Protection, Intrusion Detection • Backup, redundant power and hardware, 24 hour monitoring • Encryption on export files • Company #, User Name, Password protection

  10. Go to Internet explorer – log on to https://www.adwebportal.com – select English

  11. 11 Type in your user id that was emailed to you, it maybe same as above or in lower caps – example- LOVENJAKT or your name in lower case. enter Password that was emailed to you. then you select Login . . 11

  12. You will then be asked to change your password. Click submit, message will read – Your password is successfully changed.

  13. 13 Select the small – Ad Cardholder If at this time it asks you to login, again, you will need to change your cookie settings. See next slide In Internet Exployer on tool bar select – Tools/ Internet options/ override automatic cookie handling/accept under First party/accept under Third party/OK. If you still have problems call staff in Accounts Payable – Brenda 2131, Jaclyn 3035 or Sarah at 2424.

  14. 15 Do not select this area Select your name, then select cycle date, example- if current month is April select previous month March

  15. 16 Select – review transactions

  16. Transaction Summary Do not use this area Select details

  17. 18 Taxes should be same as taxes on receipt/invoice,click in the box and enter proper amount Click in the box and enter the object number if this one is wrong.

  18. Type in the department/object code , if there is a contract number example – 140-07001-00 Dept is 14099, enter object code, project number that you would enter is 140-07001-00Ensure that the National (GST) and Regional (PST) taxes in website match the taxes on the receipt/invoice.If you made a purchase from USA or any other country there would not be any PST. IF their invoice lists gst you will need to enter it.Comments – enter any information that will help you identify goods purchased Then select submit, ok. Then select Next. Next charge will show up. After you do the changes be sure to select REFRESH. Then go to Activity, then select Activity Detail. You will then see your statement. It is a form that lists all the charges and at the bottom will be an area for you and the budget manager will sign.

  19. If you select details, you will get information regarding phone number, city and foreign amount.

  20. To split transactions – you type in the dollar amount and then select create split

  21. Change the codes then submit – remember to refresh

  22. Select activity

  23. Select Activity Detail • Select – Activity Detail This is your statement

  24. Final procedure • Print off two copies of the statement. Keep one in your file. The other copy is signed, receipts and invoice’s are attached to it and the documents are forwarded to your manager for approval and signature. He/she will forward it to Accounts Payable for processing. • Call Brenda – 2131 or Jaclyn - 3035 for assistance • Thank you.

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