IS2: Graduate Student Payments

1. How the IS2 Changeover will affect the Graduate Student Payment Process IS2: Graduate Student Payments Awards & Project Appointments Office Stephanie Acosta-King gseproj@ucalgary.ca http://medicine.ucalgary.ca/awardsandprojappt

2. Graduate Student Payment Process *Please Note: Graduate Student Employment payments (PRJ004) paid from a project will be “initiated” (entered into Peoplesoft) by the Research Accounting Support Team and not the Awards & Project Appointment Office

3. Regular Graduate Student Stipend • A Master’s or Doctorate Student in the Faculty of Medicine is guaranteed funding and is directly related to the student’s education and training. Please refer to the Program Website or contact the Graduate Program Administrator for your department to obtain information related to minimum funding requirements. • This payment can be made as a stipend (monies paid from a supervisor’s grant) or paid directly from a scholarship (or award) one by the individual student or both. • The typical and preferred Job Code is PRJ002 and is considered T4A Income. • To find out what account codes are available under your project, contact Samira Nanji in Research Accounting, at: snanji@ucalgary.ca or call 210-6796.Occasionally, the Granting Agency stipulates that only Employment/Salary (T4) Income may be paid from the project. Please verify that the Stipend/Scholarship codes can/have been loaded under the project prior to choosing the Job Code.

4. Graduate Student Salary Employment Income Graduate assistantship (PRJ001) Graduate employment salary (PRJ004) 100% Employment (T4) Income Unrelated to Studies This Job Code is not typical to the Faculty of Medicine and should be used with discretion. Please ensure that it is being used appropriately and verify that Stipend/Scholarship Account Codes have been loaded on your project prior to its use. Eligible for statutory deductions (CPP & Employment Insurance) as well as automatic Income Tax Deduction. • 1/3 scholarship (T4A), 2/3 Employment (T4) Income • This Job Code is not typical to the Faculty of Medicine and should be used with discretion. • Please ensure that it is being used appropriately and verify that Stipend/Scholarship Account Codes have been loaded on your project prior to its use. • 2/3 Employment portion is eligible for statutory deductions (CPP & Employment Insurance) as well as automatic Income Tax Deduction.

5. Graduate Student Payment Forms Doctorate Student Stipend/Scholarship Master’s Student Stipend/Scholarship Graduate Assistantship Employment Income for Graduate Students

6. Student Payment Contacts