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How should Student Management evolve? A personal view

How should Student Management evolve? A personal view. Original UTS vision – Enrolment 100% student self managed via web Students should get plan on admission, enrol year by year in the subjects they needed then automatically graduate without the need for them to speak

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How should Student Management evolve? A personal view

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  1. How should Student Management evolve? A personal view

  2. Original UTS vision – Enrolment 100% student self managed via web Students should get plan on admission, enrol year by year in the subjects they needed then automatically graduate without the need for them to speak to anyone in administration and without anyone in administration having to lift a finger. If the student’s or the Faculty’s circumstances changed the student’s plan would be changed following consultation with the student. Students free to expand and choose. All control via plan and requisites

  3. Course as approved Structure on SM Student Study Plan

  4. What performance criteria should be used to evaluate a student self-managed enrolment system ? Convenient for students Low admin overheads High integrity

  5. Structure of the presentation Part 1: Evolution to improve performance Student convenience Staff administrative overheads Part 2: Evolution to get a better return on investment Better resource utilisation Better integration

  6. Part 1: Evolution to improve performance Student convenience Staff administrative overheads Part 2: Evolution to get a better return on investment Better resource utilisation Better integration

  7. I am a student about to on-line enrol….. I need all the information necessary to make the decision The information needs to be organised for me I need to be able to do what-if’s I want the system to respond quickly I want an “undo” button I don’t want to go down blind alleys I want to be able to put the process on hold and resume

  8. Log-on Play Save Log-out Log-on Un-do Play Commit Log-out

  9. I am a student about to on-line enrol….. I need all the information necessary to make the decision The information needs to be organised for me I need to be able to do what-if’s I want the system to respond quickly I want an “undo” button I don’t want to go down blind alleys I want to be able to put the process on hold and resume

  10. Course structure What the student must do in order to qualify for graduation (applies to all students) Course Program The year and semester that it is assumed the student will enrol in each component of the course Student imprint The choices that student has made and the subjects passed to date

  11. Getting the information the student needs to the student Course Structure The display student sees when web enrolling Course Program Student imprint

  12. Student imprint Course structure Course Program

  13. Where SM is at present Course structure can have course program information added – but only one There is no limit to the number of course templates No validation between structure and template Program information ephemeral Study Plan, Enrollable subjects, option choices in three different places Where SM needs to be Course structure simply defines completion rules – no program information Course template generator that forces consistency with structure Integrated graphic display

  14. Vision Student action Structure Covers display at each level of expansion Validated Program Template for Cohort Foundation Study Plan Web display for cohort Study Plan as seen by student

  15. What is meant by a study package template creation tool (to ensure validity of template)

  16. Year 1 Autumn* Year 1 Spring Year 2 Autumn Course program (Autumn commencing full time) Course structure

  17. Year 1 Autumn Year 1 Spring Year 2 Autumn Course program (Autumn commencing full time) Course structure

  18. Year 1 Autumn Year 1 Spring Year 2 Autumn Subjects can only be pasted into spots where requisites met Course program (Autumn commencing full time) Course structure

  19. Year 1 Spring Year 2 Autumn Year 2 Spring Course program (Spring commencing full time) Course structure

  20. Year 1 Spring Year 2 Autumn 49307 Year 2 Spring 49265 49262 49263 Recommendation (Spring commencing full time) Course structure

  21. Combining the course completion rules and the course program in a single graphical display

  22. Year 1 Autumn Year 1 Spring 48001 Legal Aspects 48005 Modelling 48002 IT support 48006 Analysis 48003 Theory 48007 Case Study 48004 Practice 48008 Project Assume course with no choice, four equal load subjects a semester for full time students over four years (This is just a starting example – more realistic courses will be addressed later) The course could be displayed as an 8x4 array. Each row giving the subjects recommended for that semester ie they are offered, they will not clash, they are free of requisite impediments and they “open” subjects that will be recommended in following semesters. Example for FT students commencing in Autumn

  23. 48001 Legal Aspects 48002 IT support 48003 Theory 48004 Practice 48001 Legal Aspects 48002 IT support 48003 Theory 48004 Practice Example for PT students commencing in Autumn Year 1 Autumn Year 1 Spring Year 2 Autumn Year 2 Spring These diagrams give information about the course structure and program but not the student’s imprint

  24. What about student imprint? Suppose the course involves a choice of major and has some optional subjects where any subject in a specified list is acceptable Over time the display should evolve to capture choices made (this already happens in e-student – what is new is that course program Information is preserved) Example – student doing program full time commencing in Autumn semester

  25. Year 1 Spring Year 1 Autumn 48001 Legal Aspects 48005 Modelling 48006 Analysis 48002 IT support 48003 Theory 48007 Case Study 48008 Project 48004 Practice Stage 1: major not yet chosen Science major Law major Architecture major Economics major Stage 2: major chosen but not expanded Year 1 Autumn 48001 Legal Aspects 48002 IT support Science major chosen Expand Choose alternative Year 1 Spring 48005 Modelling

  26. Year 1 Spring Year 1 Autumn Year 1 Autumn Year 1 Spring 48005 Modelling 48001 Legal Aspects 48001 Legal Aspects 48005 Modelling 48016 Science Analysis 48016 Science Analysis 48002 IT support 48002 IT support 49307 Energy Planning 48013 Science Theory 48013 Science Theory 48016 Biology Case Study 48018 Science Project 48018 Science Project 48014 Science Practice 48014 Science Practice Stage 3: major expanded but option not chosen (recommended option is displayed) Option in MAJ03946 Stage 4: major expanded and option chosen Option in MAJ03946

  27. So far we have covered the choice capture component in the web display seen by students of student imprint What about progression? Suppose expansion has taken place. Student is give a different display for each semester of enrolment In this presentation colour coding is used to convey status of each subject in practice it would need to conform with useability standards. Red: have not met requisite Grey: Not offered that semester Yellow: Available for choosing Black: Subject has been passed or exempted

  28. 48001 Communication 1 35001 Mathematics 1 68032 Physics 1 48102 Electronics 1 AUTUMN ENROLMENT 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 Materials 1 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4

  29. Mouse hover gives extra information

  30. 48001 Communication 1 35001 Mathematics 1 68032 Physics 1 48102 Electronics 1 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 Materials 1 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4 AUTUMN ENROLMENT

  31. 48001 Communication 1 35001 Mathematics 1 68032 Physics 1 48102 Electronics 1 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 Materials 1 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4 AUTUMN ENROLMENT Needs 68032 Physics 1

  32. 48001 AUT CITY S 35001 Mathematics 1 68032 Physics 1 48102 Electronics 1 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 Materials 1 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4 AUTUMN ENROLMENT

  33. 48001 AUT CITY S 35001 AUT CITY S 68032 AUT CITY S 48102 Electronics 1 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 AUT CITY S 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4 AUTUMN ENROLMENT

  34. 48001 AUT CITY S 35001 AUT CITY S 68032 AUT CITY S 48102 Electronics 1 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 AUT CITY S 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4 AUTUMN ENROLMENT

  35. 48001 AUT CITY S 35001 AUT CITY S 68032 AUT CITY S 48102 Electronics 1 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 AUT CITY S 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4 M Tu W Th F

  36. M Tu W Th F

  37. M Tu W Th F

  38. M Tu W Th F

  39. M Tu W Th F

  40. M Tu W Th F

  41. M Tu W Th F

  42. Mon Tue Wed Th Fri 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 35001 Tut 48001 Lec 48210 Tut 35001 Lec 48001 Lab 68032 Lec 68032 Lab 48210 Lec

  43. 48001 AUT CITY S 35001 AUT CITY S 68032 AUT CITY S 48102 Electronics 1 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 AUT CITY S 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4 SPRING ENROLMENT

  44. 48001 AUT CITY S 35001 AUT CITY S 68032 AUT CITY S 48102 Electronics 1 48002 Informatics 1 35002 Mathematics 2 68933 Physics 2 48103 Electronics 2 48003 Statistics 48200 Electromagnetics 1 48210 AUT CITY S 48220 Electronics 3 48004 Economics 48240 Electromagnetics 2 48250 Materials 2 48260 Electronics 4 48005 Management 48201 Power 1 48011 Optics 1 48221 Systems 1 48006 Accounting 48241 Power 2 48251 Instrumentation 48261 Systems 2 48007 Entrepreneurship 48300 Control 1 48310 Antennas 48320 Systems 3 48008 Project 48340 Signal Processing 48350 Systems 4 SPRING ENROLMENT

  45. Part 1: Evolution to improve performance Student convenience Staff administrative overheads Part 2: Evolution to get a better return on investment Better resource utilisation Better integration

  46. Types of maintenance overheads Housekeeping – maintaining data integrity Waiver requests Study Plan changes Beginning (admission) and End (graduation) processes

  47. Why do study plans need to change? – a taxonomy Faculty induced change Faculty permission required (eg major choice) New version of subject Add or delete subject from options list Structure change eg core subject substitution Version phased out – customised transition needed Student induced change Choice change or transfer Change of status eg new RPL Substitution or additional option choice

  48. Why do study plans need to change? – a taxonomy Faculty induced change Faculty permission required (eg major choice) (Design) New version of subject (Tool) Add or delete subject from options list (ok) Structure change eg core subject substitution (Tool) Version phased out – customised transition needed (Problem) Student induced change Choice change or transfer (Problem) Change of status eg new RPL (Tool) Substitution or additional option choice (Integrity issue)

  49. 6 6 6 6 6 6 6 6 6 6 6 6 6 24 o 18 24 OLD STRUCTURE

  50. 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 24 o o o 18 18 18 24 24 24 24 OLD STRUCTURE NEW STRUCTURE

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