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Crafting Effective Informational Email Messages: Tips and Best Practices

Learn how to create impactful informational email messages that provide the right amount of detail for decision-making. This guide covers essential components to include, such as using the BLUF (Bottom Line Up Front) format for organization and highlighting important information. Discover ways to enhance accessibility through the use of visuals, headings, tables, and bullet lists. Ensure your messages are clear, concise, and easy to navigate, enabling recipients to make informed decisions without being overwhelmed by excessive information.

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Crafting Effective Informational Email Messages: Tips and Best Practices

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  1. Email Communication Part 2: Informational Email Messages

  2. Informational Messages • What to include • How to organize it • How to make it accessible

  3. Informational Messages What to include… • Enough information to decide • ONLY enough information to decide

  4. Informational Messages How to organize it • BLUF (Bottom Line Up Front) Remember those four elements (Intro) • Details • Contact/Location for more information

  5. Informational Material How to make it accessible • Use Visuals Headings Tables Bulleted Lists • Highlight Important Details Do not Bold/ital/cap more than 3 words Color more than a sentence

  6. Informational Material Take-Aways • Enough information for decisions • Not too much to cloud information • Organize for clarity • Visuals for accessibility

  7. Informational Material Exercise for “Informational Material” In Blackboard, create an email message to your instructor that provides the names of your team members, contact information (email addresses, phone numbers, etc.), and cultures each plans to report.

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