Sales Order Processing with Customer Down Payment – Poland

1. Sales Order Processing with Customer Down Payment – Poland SAP Best Practices

2. Purpose, Benefits, and Key Process Steps • Purpose • Often in business customers may be required to pay some amount in advance before delivery of goods. This process is used to record the receipt of the down payment, create down payment invoice, create a final invoice or clearing note depending on value of goods sold and down payment received. • Benefits • System integrated sales order processing with Customer down payment • Down payment invoice correction can be executed • Clear note correction can be executed • Final or partial invoice correction can be executed • Key Process Steps • Sales Order Entry • Posting a Down Payment • Create down payment invoice • Clear down payment • Delivery Processing • Post Goods Issue • Billing Sales Order Entry

3. Required SAP Applications and Company Roles • Required SAP Applications • SAP enhancement package 5 for SAP ERP 6.0 • Company Roles • Sales Administration • Warehouse Clerk • Sales Billing • Accounts Receivable

4. Key Process Steps • Down Payment Invoice - Value Correction • Sales Order Entry • Posting a Down Payment • Create down payment invoice • Clear down payment • Creating Invoice Correction Request with Reference to Down Payment Invoice • Removing Billing Block • Creating Invoice Correction for Down Payment (Billing) • Clearing Note Correction – with Optional Delivery Change • Sales Order Entry • Posting a Down Payment • Create down payment invoice • Clear down payment • Delivery Processing • Post Goods Issue • Cancellation of Clearing Note • Reversal of Goods Movement • Issuing new billing document

5. Key Process Steps • Final or Partial Invoice Correction • Sales Order Entry • Posting a Down Payment • Create down payment invoice • Clear down payment • Delivery Processing • Post Goods Issue • Creating Invoice Correction Request with Reference to Final or Partial Invoice • Removing Billing Block • Creating Invoice Correction (Billing)

6. Detailed Process Description • Sales Order Processing with Customer Down Payment – Poland • This process is used to create requests for down payment, record the receipt of the down payment, create a final invoice after the increasing or decreasing of the down payment received and a receipt of the final amount due on the invoice. • Corrections can be executed both in down payment invoice step and partial or final invoice step • The process does not touch billing plan functionality in the Sales and Distribution due to Polish law.

7. Process Flow Diagram Sales Order Processing with Customer Down Payment – PL Event Down Payment is Required from Customer Customer Down Payment Request Billing Document Sales Administration Remove Billing Block Create Invoice Correction Request Create Sales Order Sales Billing Billing / Down Payment Clearing Billing Billing after correction Warehouse Clerk Delivery Processing Check Batch Determination Post Goods Issue Inventory COGS Pick List Assign Serial Numbers Accounts Receivable Posting a Down Payment AR-IncomingPayment (157) Sales: Period End Closing Operations (203) AR= Accounts Receivable

8. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision