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Alaska Department of Transportation & Public Facilities

Alaska Department of Transportation & Public Facilities. State Equipment Fleet Operations Brad Bylsma WSHEMA 2011 August 31, 2011. ALASKA Fleet Operations. State Equipment Fleet (SEF).

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Alaska Department of Transportation & Public Facilities

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  1. Alaska Department of Transportation & Public Facilities State Equipment Fleet Operations Brad Bylsma WSHEMA 2011 August 31, 2011

  2. ALASKA Fleet Operations

  3. State Equipment Fleet (SEF) The State Equipment Fleet (SEF) is responsible for procuring, maintaining, and disposing of vehicles and equipment owned and operated by the State of Alaska. Manages the entire fleet of State owned vehicles & equipment Includes Alaska State Troopers, all other Executive Branch agencies, AHFC, University. 85% of SEF business involves DOT Vehicles & Equipment

  4. HWCF SEF is funded through the Highway Working Capital Fund (HEWCF) • Revolving Fund • No direct General Fund appropriation • All revenues come from rates & fees charged to fleet end users • All rate programs must be approved by Governor’s Office of Management & Budget (OMB) • OMB determines SEF Budget- limits what we can spend • Annual Budget- $45m - $50m • Includes pass through fuel card charges for all state vehicles • $30m Operating & Fuel $15m Equipment Replacement • Costs recovered through operating and replacement rates calculated individually for each asset

  5. SEF Organization • 168 Full Time Employees • Fleet Mgr, Parts Mgr, 5 District Managers • 14 Procurement/Admin staff • 15 Parts staff • 132 mechanics in 55 Shops

  6. FLEET MAKEUP Cat/Volvo/Case/John Deere/IHC/Freightliner/Mack/Oshkosh/Ford/Chev/Dodge

  7. Alaska DOT&PF5,700 miles of highway 15,000 lane miles 11 ferries, 33 harbors, 660 public facilities throughout the state 255 airports

  8. 82% of communities not served by roads

  9. “we’re kind of a big deal”

  10. SEF & DOT Challenges • LOGISTICAL CHALLENGES • Remote areas • Limited access- geography, calendar, weather, • BUDGET CHALLENGES • Fuel volatility in cost and consumption • End user budget & funding • DOT Maintenance & Operations short funded • Service Level Budgeting

  11. Logistical Challenges • Airport is only means of transportation in and out of the village- critical to survival • Runway-open…equipment-maintained • No reliable private maintenance available • No scheduled air service • Local availability of parts- nonexistent

  12. Chenega Airport

  13. Kuskokwim River Aniak

  14. Kuskokwim River summer delivery

  15. Tununak airport SREB

  16. Tununak airport SREB

  17. Budget Challenges • Rural Alaska challenges for DOT- • Fuel costs $6/gal gasoline in rural hubs, $9/gal in more remote locations • Operating costs- hiring contractors to maintain airports • Maintenance Costs- materials & equipment must be flown in

  18. Budget Challenges • Rural Alaska Challenges for SEF- • Shipping of new equipment to remote locations • Stock & Supplies must be kept on hand, as many locations have only one mode of transportation • Lots of stale inventory • Tools, Supplies, Personnel must be flown in & out

  19. Budget Challenges • BUDGET CHALLENGES FOR SEF • Fuel volatility in cost and consumption • SEF Budget includes all fuel for all agencies • End user budget & funding • Replacement funding not adequate • FAA funded airport equipment aging rapidly • Older, recycled equipment & vehicles • DOT Maintenance & Operations short funded • Service Level Budgeting- new approach

  20. Unique problems • Rural Airport Equipment • Grader • Loader • Dozer

  21. Airport maintenance contract operator “borrows” the grader

  22. Then borrows the dozer to pull out the grader

  23. And buries the loader for good measure

  24. Completes the triple crown

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