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OSHA Compliance for Private Fleets

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OSHA Compliance for Private Fleets

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  1. Attention Attendees: • Thank you for attending! • The presentation will start in a few minutes at 1:00 p.m. Central. • You will be muted during the event. • Please use the Question feature to text questions to our Panelists. We’ll try to answer them during the Q&A period if they are not covered in the presentation. OSHA Compliance for Private Fleets This webcast will cover ... Introduction to OSHA Requirements, Industry Best Practices, GNC Corporate Safety, GNC Driver Safety Training, and Question & Answer Moderator Dr. Gary Petty, President & CEO, NPTC Panelists Mark Stromme, Editor - Workplace Safety, J. J. Keller & Associates, Inc. Tom Moore, Vice President of Education, NPTC John Koch, Corporate Safety Manager, General Nutrition Centers Bill Hartman, Manager of Private Fleet Operations, General Nutrition Centers For audio, please use computer speakers or dial: 1-888-824-5783 or 1-617-213-8002, Pass Code: 61156559# Technical difficulties: 1-888-259-8414, Webinar ID: 849320829

  2. Introduction Gary Petty National Private Truck Council Dr. Gary Petty President & CEO National Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  3. Introduction • Introduction to OSHA Requirements - Mark Stromme • Industry Best Practices - Tom Moore • GNC Corporate Safety - John Koch • GNC Driver Safety Training - Bill Hartman • Housekeeping issues: • You will be muted during the event. • Please use the Question feature to text questions to the Q&A Panelist. We’ll try to answer them during the Q&A period if they are not covered in the presentation. • If you lose sound at any point, you can dial-in by phone using the number and Pass Code listed below. • If you lose the program window and need to re-loginbe sure to enter a different e-mail address to avoid being denied access for multiple logins. Gary Petty National Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  4. Cautions • The content in this webcast is intended for information purposes only and should not be construed as providing legal advice. • This is an introductory course and is intended to highlight critical safety and compliance topics. Time constraints limit our ability to go in depth. • This program may mention Worker’s Comp and presenters may answer Worker’s Comp questions, but we do not have time to cover Worker’s Comp in depth. • Some ideas suggested by presenters could raise other legal questions (e.g., HIPPA). Review all policies with your legal counsel. Gary Petty National Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  5. Introduction to OSHA Requirements Mark StrommeJ. J. Keller & Associates, Inc. Mark StrommeEditor - Workplace SafetyJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  6. Authority DOT, OSHA or both? Trucking companies must comply with OSHA regulations 29 CFR 1910 General Industry regulations 29 CFR 1904 Recordkeeping regulations OSHA’s jurisdiction isn’t limitless OSHA is prevented by Section 4(b)1 of the OSH Act from enforcing its regulations if a working condition is regulated by another Federal agency Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  7. OSHA’s General Duty Clause General Duty Clause—Section 5(a)(1)— used by OSHA uses to cite when there isn’t a specific standard that applies to a situation: • Provide a place of employment free from recognized hazards • Comply with safety and health standards Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  8. Hazardous Areas • Warehouses • Terminals • Maintenance facilities Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  9. What Can Trigger An Inspection? • Imminent danger • Accidents and fatalities • Employee complaints • Programmed inspections • Follow-up Inspections Your DART rate can trigger a letter warning. The DART rate looks at days away from work, restricted work activity, or job transfer for every 100 full-time employees Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  10. When You MustCall OSHA You must report by telephone to OSHA within 8 hours if either of the following work-related incidents occur: There is a fatality Three or more employees are hospitalized as a result of a single incident These injuries must also be recorded on your OSHA injury and illness records Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  11. OSHA Inspections • Notice on arrival • Opening conference • Inspection tour—access to facilities/records • Closing conference—no proposed penalties discussed • Citation letter sent by certified mail by OSHA area director • OSHA has published a document describing your rights after an inspection Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  12. Required Documentation • The OSHA 300 log • OSHA 301 posting – 300A and “3165” • Employee chemical exposure • Hazard communication • OSHA offers a recordkeeping handbook • A tip on managing the OSHA Inspection: • Ask for list of documents requested at opening conference • Bring documents to them Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  13. OSHA 300 Log Recordable Injuries and Illnesses Death Days away from work Restricted work or transfer to another job Medical treatment beyond first aid Loss of consciousness Diagnosis of a “significant” injury/illness Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  14. First Aid Exemptions First aid—14 first aid exemptions • Using non-prescription medications at non-prescription strength • Administering tetanus immunizations • Cleaning, flushing, or soaking wounds on the skin surface • Using wound coverings • Using hot or cold therapy • Using any totally non-rigid means of support • Using temporary immobilization devices • Drilling a fingernail or toenail to relieve pressure, or draining fluids from blisters • Using eye patches Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  15. First Aid Exemptions First aid—14 first aid exemptions Using simple irrigation or a cotton swab to remove foreign bodies not embedded in or adhered to the eye Using irrigation, tweezers, cotton swab or other simple means to remove splinters or foreign material from areas other than the eye Using finger guards Using massages Drinking fluids to relieve heat stress Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  16. OSH State Plans • Four states with their own distinctive OSH standards • California • Minnesota • Oregon • Washington Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  17. OSH State Plans The following states have approved State Plans: • Alaska • Arizona • California • Connecticut • Hawaii • Indiana • Iowa • Kentucky • Maryland • Michigan • Minnesota NOTE: The Connecticut, New Jersey, New York and Virgin Islands plans cover public sector (State & local government) employment only. • Virgin Islands • Virginia • Washington • Wyoming • Nevada • New Jersey • New Mexico • New York • North Carolina • Oregon • Puerto Rico • South Carolina • Tennessee • Utah • Vermont Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  18. Other Areas of Concern for Private Fleets 1904, Recording and reporting occupational injuries and illness • 1904.2, Log and summary of occupational injuries and illnesses • 1904.7, General recording criteria General Industry (29 CFR 1910) 1910 Subpart D, Walking-working surfaces • 1910.23, Guarding floor and wall openings and holes 1910 Subpart H, Hazardous materials • 1910.106, Flammable and combustible liquids • 1910.120, Hazardous waste operation and emergency response 1910 Subpart J, General environmental controls • 1910.141, Sanitation • 1910.146, Permit-required confined spaces 1910 Subpart K, Medical and first aid • 1910.151, Medical services and first aid 1910 Subpart N, Materials handling and storage • 1910.176, Materials handling, general • 1910.177, Servicing multi-piece and single piece rim wheels 1910 Subpart R, Special Industries • 1910.272, Grain handling facilities Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  19. OSHA’s Top 10 Transportation Industry Citations • 1910.178, Powered industrial trucks • 1910.1200, Hazard communication • 1910.305, Wiring methods, components, and equipment for general use • 1910.37, Maintenance, safeguards, and operational features for exit routes • 1910.303, General requirements (electrical) • 1910.157, Portable fire extinguishers • 1910.132, General requirements (personal protective equipment) • 1910.23, Guarding floor and wall openings and holes • 1910.147, The control of hazardous energy (lockout/tagout) • 1910.134, Respiratory protection Mark StrommeJ. J. Keller & Associates, Inc. Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  20. Industry Best Practices Tom MooreNational Private Truck Council Tom Moore, CTP Vice President of Education National Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  21. Why the Misunderstanding? • Poorly understood regulations • Not my job • Heavy penalties Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  22. Total Number of Fatalities Tom MooreNational Private Truck Council Trucking accounts for a disproportionate share Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  23. Costs of Injured Employees • Lost efficiency of injured employees • Impact on other employees • Cost of hiring and/or training replacements • Investigation time • Overtime • Extra supervisory time • Downtime • Legal fees • Negative public image • Damages to buildings, equipment and products • Customer service Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  24. A New Attitude Compliance benefits Reduced liability Good business practices Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  25. Raising the BarShort Term Mock Audits Include terminal/location managers Work with employees to understand the physical nature of the job Communicate appropriately and effectively Understand your exposure Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  26. Total Recordable Case Rate Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  27. Lost Workday Case Rate Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  28. Primary Injury Types Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  29. Primary Injuries Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  30. Raising the BarLong Term • Be more selective in your hiring process • Conduct job safety analyses and functional capacity testing • Communicate around a common goal • Recognize and reward accomplishments • Encourage accountability • Measure to improve understanding • Implement operational changes • Make equipment modifications Tom MooreNational Private Truck Council Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  31. GNC Driver Safety Training Bill Hartman General Nutrition Centers Bill HartmanManager of Private Fleet OperationsGeneral Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  32. GNC Fleet Operations • Fleet consists of : • 87 Class 8 Tractors • 20 – 53’ Trailers • 96 – 48’ Trailers w/ tailgates • 5 – 36’ Trailers w/ tailgates • 4,800 Locations • 85% of distribution is to the floor. Bill Hartman General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  33. GNC Corporate Safety John Koch General Nutrition Centers John Koch, CHMM, CFPS, CSPCorporate Safety ManagerGeneral Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  34. Hierarchy of Compliance • Determine applicability • Eliminate the hazard • Engineer a solution • Personal Protective Equipment • Administrative Controls John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  35. GNC’s “Engineered”OSHA Solutions • The Best Solution is to Eliminate the Hazard • GNC does not transport any hazardous materials • GNC’s products are exempt from the Hazard Communications Standard • GNC’s fleet is maintained by a vehicle leasing company – GNC personnel do not perform maintenance John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  36. OSHA Compliance or Good Safety Practice? • Why does injury recordkeeping matter? • What benefits are there, besides avoiding a fine? • What does the OSHA 300 reveal? John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  37. Driver Injuries 2007-Present Types of Injuries John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  38. Driver Injuries 2007-Present Injury Causes Obviously, we had a problem with trailer liftgates. We had a sudden “cluster” of driver injuries occurring during truck entry/exit. John Koch General Nutrition Centers *As of May 5, 2009 Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  39. Driver Injuries 2007-Present What Hurts? Focusing on truck loading practices as a result John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  40. Driver Study Results:Who Are We? • The “Average” GNC Driver: • 52.2 years old • 10.7 years of experience • Has had: • 1.5 vehicular collisions • 0.47 injuries • Driven 696,583 miles John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  41. Driver Study Results:Who Are We? John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  42. Driver Study Results:When Do We Get Hurt? John Koch General Nutrition Centers Note the absence of any 20-somethings or 70-somethings Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  43. Driver Study Results:Injury Count by Age John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  44. Driver Study Results: Years of Service When Injured John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  45. Driver Study Results:Collisions vs. Age John Koch General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  46. Driver Study Results: Collisions vs. Years of Service John Koch General Nutrition Centers Note: - 43% of all collisions occur in the first 5 years of service - 74% of all collisions occur in the first 10 years of service Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  47. GNC Driver Training • Corporate safety identifies key areas forimprovement through trend analysis • Training is developed collaboratively byCorporate Safety and Fleet Manager • Training is presented at quarterly meetings • OBC Communications to coach drivers on individual basis Bill Hartman General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  48. GNC Driver Training: Falls No!! – Don’t Jump!!!! Simply jumping to the ground from a three (3) foot elevation will load your back (and knees and ankles) with a load that is greater than three times your body weight! Bill Hartman General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  49. GNC Driver Training: Falls DON’T JUMP! Bill Hartman General Nutrition Centers Lessons from Isaac Newton… …A brief word of caution for Drivers, Forklift and General Warehouse Workers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

  50. GNC Driver Training: Falls Gravity of the Situation Newton’s Laws of Motion • A body in motion will stay in motion or at rest unless acted upon by an unbalanced force • The force of an object is equal to its mass times its acceleration (F = MA) • For every action there is an equal and opposite…(what?) What does this mean to me? Bill Hartman General Nutrition Centers Dial-in: 1-888-824-5783, Pass Code: 61156559#; Tech Support: 1-888-259-8414, Webinar ID: 849320829

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